Pennsylvania State System of Higher Education
KUTZTOWN UNIVERSITY
MINUTES OF THE COUNCIL OF TRUSTEES
December 13, 2012
The Council of Trustees met on Thursday, December 13, 2012, at 4:05 p.m. in Stratton Administration
Building, room 301
PRESENT:
Dr. Charles Blocksidge .................................................................................. Mckees Rocks
Mr. Thomas H. Heck ........................................................................................ Wyomissing
Mr. Richard Orwig, Chairperson ............................................................................. Reading
Mr. Guido Pichini ………………...…………………………………….Wyomissing Hills
Mr. Jacob Sayshen..... ........................................................................................... Kutztown
Mr. Roger Schmidt, Secretary …………………………………………………….Leesport
Ms. Ramona Turpin ... ............................................................................................. Reading
Mr. John Wabby ................................................................................................... Pottsville
ABSENT:
Ms. Nicole Hawxhurst ………………………………………………………… Allentown
Ms. Dianne Lutz ..............................................................................................Wernersville
ALSO PRESENT:
Dr. F. Javier Cevallos, President
Ms. Elsa Collins, Chief of Staff to the President
Mr. Sean Dallas, University Relations
Mr. Matthew Delaney, Senior Director of Budget and Business Services
Dr. Arthur Garrison, Assistant Professor, Criminal Justice Department
Mr. John Green, Associate Vice President, Communication, Marketing and External Affairs
Mr. Jeffrey Grimm, Assistant Vice President, KU Facilities
Mr. Paul Keldsen, Student Government Board
Mr. Kenneth Long, Assistant Vice President for Administration and Finance
Mr. Jesus Peña, Esq., Associate Vice President for Equity and Compliance
Dr. Phillip Reed, Assistant Professor, Physical Sciences
Mr. Gerald L. Silberman, Vice President for Administration and Finance
Dr. Carlos Vargas-Aburto, Provost and Vice President for Academic and Student Affairs
Mr. Robert Watrous, Dean of Students
Dr. Carole Wells, Vice Provost
Mr. Bernard Yuhas, Student Presenter
Dr. Anne Zayaitz, Dean, College of Liberal Arts and Sciences
1.
Call to Order
Chairperson Orwig called the meeting to order; a quorum being present.
2.
Remarks by the Council Chairperson
Mr. Orwig postponed his remarks to the end of the meeting.
3.
Remarks by the Student Government Association President
Mr. Paul Keldsen, President of the Student Government Association, mentioned that three ad
hocs committees were implemented this semester to review three main issues: academic
advisement; enrollment; and campus safety. A survey was issued to the students regarding their
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perception of academic advisement. Surveys sent to students regarding academic advisement
have been returned, and the review process has started. Mr. Keldsen estimated he will be able to
show hard data during the next meeting. The Campus Safety ad hoc committee, chaired by
student Nicholas Imbezzi, met this month with borough and campus administration officials to
gather data and determine the goals and recommendations.
Mr. Keldsen mentioned that the student organization budget for the next academic year has been
approved, and he was pleased to inform that the student activity fee will not be increased this
year.
Mr. Orwig thanked the student government board for their involvement in safety concerns, and
highlighted the importance of campus security for the Council. He encouraged Mr. Keldsen to
bring their findings and recommendations to the council, to improve the safety on campus.
4.
Remarks by the University President
Dr. Cevallos mentioned that a current student and alum were involved in two unfortunate car
accidents this past month that resulted in their passing: Mr. Seth Fuoti, a Junior Student in the
Sport Management program, and Mathew Bores, a 2008 graduate. Dr. Cevallos joined their
families at these difficult times.
Dr. Cevallos mentioned that the Executive Director of the Foundation has resigned to take a job
opportunity in Australia; Dr. Cevallos expressed his gratefulness for the work that Mr. Ketter
performed at the Foundation, wished him well in this new opportunity.
Dr. Cevallos also highlighted too administrators that are leaving Kutztown University; Mr. Sean
Dallas, Assistant Director of University Relations, as he transitions to Lehigh Carbon Community
College, and Mr. Raymond Monica, Head Coach of Football, who is taking a position in
Arkansas.
Dr. Cevallos reminded the audience that the following Saturday Kutztown will be celebrating
winter Commencement, with 400 graduates.
President Cevallos took the opportunity to highlight the achievement of some faculty and
students:
Dr. Andy Mitnick, Professor in the Department of Communication Studies and Theatre, has
been awarded a Fulbright scholarship, to lecture in Budapest. This is her second Fulbright
scholarship.
Student Amanda Reed has been awarded an Internship in the National Organization of Women
in Washington, D.C.
Student Elizabeth Heness won one of four best poster awards for graduate and undergraduate
students in sedimentary geology at the National Geological Society of America meeting in
Charlotte, NC. This is the first award ever garnered by a KU student at a National Meeting.
Dr. Cevallos noted that the division formerly known as University Advancement is now renamed
“Communication, Marketing and External Affairs,” a title that best describes the nature of
activities this office oversees.
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To end his remarks, Dr. Cevallos shared a video that highlights the volunteer work performed by
the brothers of the KU-Chapter of Sigma Alpha Epsilon, who assisted victims of the Hurricane
Sandy in New Jersey.
5.
Public Comments
No public comments were presented.
6.
Approval of Minutes, December 13, 2012
Upon motion duly made by Dr. Blocksidge seconded by Mr. Pichini and carried, the minutes of
the December 13, 2012 meeting were approved as distributed.
7.
Summary of Discussions-Council Committee on University Relations and Advancement
Mr. Heck reported on committee discussions. Mr. Heck mentioned that Jocelyn Johnson, KUF
Major Gift Officer; Mr. Scott Freemont, Athletic Gift Officer, and Mr. Alex Ogeka, Director of
Alumni Relations, met with this committee and shared some of the highlights in the activities of
the KU Foundation.
Additionally, Mr. Heck mentioned that Kutztown University was featured in the University
Business magazine, emphasizing the way the university handled hurricane Sandy.
8.
Summary of Discussions-Council Committee on Academic and Student Affairs
Dr. Blocksidge reported on committee discussions. Dr. Blocksidge mentioned that the committee
met with the Ms. Leah Cassellia, representing the Office of Student Involvement. Ms. Cassellia
reported on the various activities and engagement opportunities that the University provides to
students, including club organizations.
Dr. Blocksidge mentioned that the committee also discussed the current Strategic Plan, which is
now aligned with Performance Funding Initiatives, allowing the university to have a driving force
and to monitor the results and efforts throughout the year.
9.
Student Presenter: Mr. Bernard Yuhas, College of Liberal Arts and Sciences
Dr. Zayaitz, Dean of the College of Liberal Arts and Sciences introduced Bernie Yuhas, a student
in the Physical Sciences program, who shared with the Trustees his passion for mathematics and
how a professor in Northampton Community College inspired him to pursue his dreams in
astronomy. Ms. Yuhas has published a paper in an international journal, and has made
presentations in international conferences.
10.
Faculty Presenter: Dr. Arthur Garrison, College of Liberal Arts and Sciences
Dr. Arthur Garrison, an Assistant Professor in the Department of Criminal Justice, made a
presentation about the criminal justice profession, and the opportunities the students in this
program may pursue upon graduation.
11.
Internship Agreements with Various Institutions and Kutztown University
These agreements were presented for information purposes only; however, the chair proposed to
move these for action.
 Delaware Water Gap National Recreation Area, Milford, PA – all disciplines – new
 HaydenFilms Institute, Breinigsville, PA – all disciplines – new
 New Hanover Regional Juvenile Detention Center, Castle Hayne, NC – all
disciplines – new
 NHS Pennsylvania, Harrisburg, PA – all disciplines – new
 St. Joseph Regional Health Network, Reading, PA – all disciplines – new
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The Nature Conservancy Pennsylvania, Harrisburg, PA – all disciplines – new
Valley Forge National Historical Park, King of Prussia, PA – all disciplines – new
WBRE TV, Wilkes-Barre, PA – all disciplines – new
WHTM TV27, Harrisburg, PA – all disciplines – new
These agreements establish a relationship whereby students may participate in practical
experience outside the traditional classroom setting.
Dr. Blocksidge moved to approve the Internship Agreements as presented. Mr. Sayshen seconded
the motion and it carried. (Exhibit A)
12.
Affiliation Agreements with a School District and Kutztown University
This agreement is presented for information purposes only; however, the chair proposed to move
these for action.
 Lake and Penninsula School District, King Salmon, Alaska –new
This agreement establishes a relationship whereby students may participate in a practicum or
student teaching experience.
Dr. Blocksidge moved to approve the Internship Agreement as presented. Mr. Wabby seconded
the motion and it carried. (Exhibit B)
13.
Candidates for Degrees
Dr. Blocksidge presented the list of students that are candidates for degrees to be presented at the
Commencement ceremony this Saturday.
Dr. Blocksidge moved to approve the Candidates for Degree as presented. Ms. Turpin seconded
the motion and it carried. (Exhibit C)
14.
Posthumous Degree
Dr. Blocksidge presented the request to grant a posthumous degree to Mr. Christopher M. Cole, a
student in the Music Department that passed away on September 10, 2008.
Dr. Blocksidge moved to approve the Posthumous Degree to Mr. Christopher M. Cole as
presented. Mr. Sayshen seconded the motion and it carried. (Exhibit D)
15.
Summary of Discussions-Council Committee on Human Diversity
Ms. Turpin reported on committee discussions. She noted that the Equity ScoreCard team made a
thorough presentation to the committee, but will return next meeting to present to the entire
council. She mentioned that several students that attended the Women’s Leadership Institute at
Slippery Rock University attended the meeting to share their impressions and experiences on this
conference.
16.
Summary of Committee Discussions -- Committee on Finance, Property and Audit
Mr. Schmidt reported on committee discussions.
17.
Consent Agenda Items
Mr. Schmidt reported that the committee thoroughly reviewed the consent agenda items.
Purchases and Contracts under $50,000
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Purchases and Contracts $50,000 and Over
2013-07
Interior and Exterior Building Painting
2013-08
Architectural and Engineering Services
2013-09
Architectural and Engineering Services
2013-10
Architectural and Engineering Services
2013-11
Architectural and Engineering Services
2013-12
Architectural and Engineering Services
2013-13
Architectural and Engineering Services
2013-14
Architectural and Engineering Services
2013-15
Architectural and Engineering Services
2013-16
Applicant Tracking and Performance Management Software
2013-17
Fire Emergency Response and Prevention
2013-18
Enrollment Management Plan
2013-19
Document Imaging Software System & Support Services
2013-20
Kettle replacement - food service equipment
Mr. Schmidt moved to approve the contracts under and over $50,000, with the exception of
contract 2013-18. Mr. Heck seconded the motion and it carried. (Exhibit E)
Mr. Schmidt noted that contract 2013-18 had been approved by the Executive Committee
previously, so it was in need of ratification by the entire Council.
Mr. Schmidt moved to ratify contract 2013-18. Mr. Pichini seconded the motion and it carried.
(Exhibit F)
18.
Additional Action Items
Mr. Schmidt noted that the committee is recommending increasing the minimum amount
considered for the approval of purchases and contracts. This committee suggests having two
categories: Purchases and Contracts under $100,000 and Purchases and Contracts $100,000 and
over
Mr. Schmidt moved that the Council change the monetary amount for the approval of purchases
and contracts, to adjust for inflation. Mr. Pichini seconded the motion and it carried.
19.
2011-12 Financial Statements
This item was presented for information purposes only. The 2011-12 financial statements were
presented. Mr. Schmidt noted that it is a clean audit, with no issues encountered. Mr. Schmidt
mentioned that the auditors will attend the next meeting to provide more details about the audit.
20.
Auxiliary Fees
This item was presented for information purposes only; no action will be taken. The committee is
proposing not to have any increases in the auxiliary fees at this time. Mr. Pichini thanked all
involved in making that decision and noted that this decision aligns with the State System’s goal
to make education affordable to all students.
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21.
Budget Amendment One
In June, 2012, the Council of Trustees approved the Educational and General budget for fiscal
year 2012-2013. As a result of a decrease in fall 2012 enrollment and other minor adjustments,
the University is revising its budget to reflect the latest financial projection.
Mr. Schmidt moved to approve the Budget Amendment One as presented. Mr. Pichini seconded
the motion and it carried. (Exhibit F)
22.
Certification of External University Financial Support
This item was presented for information purposes only; action will be taken at the next meeting.
Each year, the Trustees must approve a resolution certifying compliance of all University
affiliated organizations with Board of Governor’s Policy 1985-04-A.
23.
PACT Update
The next PACT conference will be held in Dixon Center, in Harrisburg, on April 16-17, 2013.
24.
As May Arise
No as may arise were presented
The meeting was adjourned at 5:00 p.m.
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Secretary
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