Pennsylvania State System of Higher Education KUTZTOWN UNIVERSITY MINUTES OF THE COUNCIL OF TRUSTEES February 7, 2014 The Council of Trustees met on Friday, February 7, at 4:02 p.m. in Stratton Administration Building, room 301 PRESENT: Dr. Charles Blocksidge ................................................................................. McKees Rocks Ms. Letecia Garcia ..................................................................................................Blandon Mr. Dennis Giorno (via conference call)………………………………....New Cumberland Mr. Thomas H. Heck ........................................................................................ Wyomissing Mr. Anthony Iannelli……………………………………………………… …... Macungie Mr. James Ludlow ............................................................................................. Fogelsville Mr. Richard Orwig, Chairperson ............................................................................. Reading Mr. Guido Pichini ………………...…………………………………….Wyomissing Hills Mr. Roger Schmidt, Secretary …………………………………………………….Leesport Mr. John Wabby ................................................................................................... Pottsville ABSENT: Ms. Dianne Lutz ..............................................................................................Wernersville ALSO PRESENT: Dr. F. Javier Cevallos, President Ms. Elsa G. Collins, Chief of Staff Mr. Matthew Delaney, Senior Director of Budget and Business Services Mr. Ron Devlin, Reading Eagle Reporter Mr. Mitch Freed, Assistant Vice Provost for Information Technology Mr. John Green, Associate Vice President, Communication, Marketing and External Affairs Mr. Jeffrey Grimm, Assistant Vice President, KU Facilities Mr. Nicholas Imbesi, President Student Government Board Mr. David Johnson, University Relations Mr. Brent Penny, Assistant Vice President, Administration and Finance Mr. Jesus Peña, Esq., Associate Vice President for Equity and Compliance Mr. Matthew Santos, University Relations Director Mr. Joe Scoboria, SGB Enrollment Chairman Ms. Kimberly Scranage, Vice President, Enrollment Management Ms. Tracey Thompson, Executive Director, KU Foundation Dr. Carlos Vargas, Provost Dr. Carole Wells, Vice Provost Dr. Anne Zayaitz, Dean, College of Liberal Arts and Sciences 1. Call to Order At 4:02 p.m., Chairperson Orwig called the meeting to order; a quorum being present. 2. Remarks by the Council Chairperson Mr. Richard Orwig noted that Mr. Dennis Giorno is joining this meeting via conference call. 823 3. Remarks by the Student Government Association President Mr. Nicholas Imbesi, President of the Student Government Board (SGB), was pleased to announce to the Council that the shuttle bus tracker has been implemented; he thanked Public Safety for the support they provided to make this a reality. Mr. Imbesi also noted that SGB will hold a retreat tomorrow. Mr. Imbesi mentioned that they have confirmed the attendance of Senator Judy Schwank to the SGB meeting on March 25 at 5 p.m. He extended an invitation to attend to the President and the Council. Mr. Imbesi also noted that he met with the Alumni Association, to find ways to improve communication and develop a successful alumni network that will benefit current students. Trustee Iannelli noted that Mr. Imbesi had a guest appearance at his TV show “Business Matters”, with a successful performance, represented KU well. 4. Remarks by the University President Dr. Cevallos acknowledged the presence of Mr. Ron Devlin, senior reporter for the Reading Eagle Newspaper. Dr. Cevallos noted that former KU football player and alum Andre Reed has been inducted in the Hall of Fame; the Alumni Office is gathering the information about the event so we can have KU representation at the induction. Mr. Pichini noted that Andre Reed is the first PASSHE athlete inducted in the Hall of Fame and suggested coordinating all activities with PASSHE. Dr. Cevallos mentioned that KU’s current football head coach is taking a position at Lehigh University, so a search for his replacement is beginning soon. Dr. Cevallos noted that this vacancy comes in a difficult time, as we are going through player recruitment process. Dr. Cevallos also noted that KU’s softball team is ranked number 2 in the nation, a position we’ve never held in the past. He also mentioned that our wrestling team is ranked 10th in the nation. Dr. Cevallos noted that faculty member Laura Sherrod has been awarded a $300,000 grant by Governor Corbett’s administration to conduct research on green initiatives. Dr. Cevallos mentioned that the Governor’s budget proposal has been released, showing flat funding for the State System, and noted the University will work with local legislators to share our need for increased funding. Chairman Orwig took the opportunity to congratulate Dr. Cevallos for his appointment as President of Framingham State University in Massachusetts. Mr. Orwig thanked the president for his time, commitment, and personal sacrifices while holding the position of President of Kutztown University. 5. Public Comments No public comments were presented. 824 6. Approval of Minutes, December 12, 2013 Upon motion duly made by Dr. Blocksidge seconded by Ms. Garcia and carried, the minutes of the December 12, 2013 meeting were approved. 7. Summary of Discussions-Council Committee on University Relations and Advancement Mr. Schmidt reported on committee discussions. Mr. Schmidt shared with the Council that KU’s Bowling Team hosted the KU invitational in December, which is the largest collegiate tournament in the country. This is a Division I Sport and KU finished in 9th place. Mr. Schmidt also noted that 95 student-athletes earned Dean's List honors following the 2013 fall semester. The student-athletes will be recognized during halftime of the women's basketball home game against Lock Haven on Wednesday, February 19, 2014. Mr. Schmidt mentioned that KU Presents Events have been very successful this season, with Preservation Hall Jazz Band “Creole Christmas” show on 12/3/13 sold out. A creole dinner was hosted for subscribers and patrons prior to the show. Additionally, KU Presents! conducted a Flamenco Workshop with 5th graders at Lauer’s Park Elementary School with member of Ensemble Español Spanish Dance Theater. Over 30 students and more than 20 parents attended. Mr. Schmidt noted that “Christmas on the Farm” was canceled due to the snow storm. Mr. Schmidt also announced the use of ReadMedia software, which allows the University to boost social media presence by highlighting students’ accomplishments and allowing students and their parents to share them through their own social media outlets. Mr. Schmidt provided a report on the KU Foundation Capital campaign, which has surpassed its goal of $15 million. The Foundation continues to work on the annual campaign and alumni outreach. 8. Summary of Discussions-Council Committee on Human Diversity Ms. Garcia reported on committee discussions. Ms. Garcia noted that efforts are in place to increase access to IT for students with disabilities, and policies and procedures are being reviewed and revised to be in compliance with Civil Rights regulations regarding pregnant students. Ms. Garcia noted that the University held Martin Luther King, Jr. Day of Service, with 80 students participating in seven different projects. Ms. Garcia also provided a report on events that were held over the last month, and invited the Council to attend the Leadership Conference for Students on February 28. 825 9. Summary of Discussions-Council Committee on Academic and Student Affairs Mr. Wabby reported on committee discussions. Mr. Wabby mentioned that Ms. Susan Mangold presented information to the committee about her role at KU, which centers on helping students who are at risk and providing follow up on behavior intervention activities. Ms. Kim Scranage presented to the Council on retention rates. 10. Internship Agreements with Various Institutions and Kutztown University These agreements establish a relationship whereby students may participate in practical experience outside the traditional classroom setting. Albright College, Reading, PA - Counseling – new Alternative Consulting Enterprises Inc., Shillington, PA - Counseling – new Berks Catholic High School, Reading, PA – Sport Management – new Berks History Center, Reading, PA - History – new Cedar Crest College, Allentown, PA - Counseling – new DeSales University, Center Valley, PA - Counseling – new Front Row Marketing Services, Philadelphia, PA – Sport Management – new Jim Thorpe Area School District, Jim Thorpe, PA – Sport Management – new Kutztown Animal Hospital, Kutztown, PA - Biology – new Lehigh Carbon Community College, Schnecksville, PA – Sport Management – new Sahl Communications, Bethlehem, PA – Department of Business Administration – new YMCA, Tri Valley, Fleetwood, PA – Sport Management – new Mr. Wabby moved to approve the Internship Agreements as presented. Ms. Garcia seconded the motion and it carried. (Exhibit A) 11. Affiliation Agreement with School District and the College of Education This agreement establishes a relationship whereby Kutztown University students may participate in a practicum or student teaching experience. • Easton Area School District, Easton, PA - new Mr. Wabby moved to approve the Affiliation Agreement as presented. Mr. Pichini seconded the motion and it carried. (Exhibit B) 12. International Studies Agreement between University of Hildesheim and Kutztown University. This cooperative exchange program is aimed to help students from both universities increase their foreign language proficiency and develop a cross-cultural understanding. The program is for students from disciplines mainly in German Studies and B.S.Ed. German. Mr. Wabby moved to approve the International Studies Agreement as presented. Mr. Heck seconded the motion and it carried. (Exhibit C) 826 13. Affiliation Agreement with PASSHE University (East Stroudsburg University), and Kutztown University. Both universities agree to establish a relationship whereby East Stroudsburg University students may receive clinical experience in the area of athletic training. Mr. Wabby moved to approve the Affiliation Agreement as presented. Ms. Garcia seconded the motion and it carried. (Exhibit D) 14. Summary of Committee Discussions -- Committee on Finance, Property and Audit Mr. Heck reported on committee discussions. 15. Consent Agenda Items Mr. Heck reported that the committee thoroughly reviewed the consent agenda items. Mr. Heck moved that the Council approve the Purchases and Contracts under $100,000 as presented. Mr. Ludlow seconded the motion and it carried. (Exhibit E) Purchases and Contracts under $100,000 Purchases and Contracts $100,000 and Over 2014-23 Customer Relationship Management (CRM) System 2014-24 Facilities Construction, Renovation and Repair – General Construction (1 of 2) 2014-25 Facilities Construction, Renovation and Repair – General Construction (2 of 2) 2014-26 Facilities Construction, Renovation and Repair – HVAC Construction (1 of 2) 2014-27 Facilities Construction, Renovation and Repair – HVAC Construction (2 of 2) 2014-28 Facilities Construction, Renovation and Repair – Plumbing Construction (1 of 2) 2014-29 Facilities Construction, Renovation and Repair – Plumbing Construction (2 of 2) 2014-30 Facilities Construction, Renovation and Repair –Electrical Construction (1 of 2) 2014-31 Facilities Construction, Renovation and Repair –Electrical Construction (2 of 2) 2014-32 Concrete Construction & Repair (1 of 3) 2014-33 Concrete Construction & Repair (2 of 3) 2014-34 Concrete Construction & Repair (3 of 3) 2014-35 Environmental Hazard Abatement 2014-36 Paving Maintenance (1 of 2) 2014-37 Paving Maintenance (2 of 2) 2014-38 Interior & Exterior Building Painting (1 of 2) 2014-39 Interior & Exterior Building Painting (2 of 2) 2014-40 Sprayed Polyurethane Foam Roofing (1 of 2) 2014-41 Sprayed Polyurethane Foam Roofing (1 of 2) Before moving for approval, Mr. Heck asked Ms. Kimberly Scranage, Vice President for Enrollment Management, to provide an overview on contract 2014-23 related to the Customer Relationship Management system, how it works, and how it will benefit the University. Mr. Heck moved that the Council approve the Purchases and Contracts over $100,000 as presented. Mr. Schmidt seconded the motion and it carried. (Exhibit F) 827 16. Additional Action Items Mr. Orwig noted that the Council of Trustees received the report conducted by PASSHE on NCAA procedures, and noted there were no significant findings. Mr. Orwig also noted that Mr. Grim provided a construction update, highlighting the substation project, which will start next year and will help to prevent power outages. 17. PACT Update The next PACT meeting will take place on April 9TH and 10TH at the Dixon Center, in Harrisburg, and encouraged the Council to attend, as it is a great opportunity to meet PASSHE administrators. 18. As May Arise None The meeting was adjourned at 4:31 p.m. _________________________ Date ______________________________ Secretary _________________________ Date ______________________________ Chair 828