Major Project Development: Responsibilities All project related communication with user groups must go through the Development Manager. The organization matrix below is typical for the lines of communication and responsibilities in a Major Project: Name Project Initiation SFU Board of Governors President and Vice Presidents (VPs) Building Committee Director of Facilities Development Assistant Director, Major Projects • User Group Reports to or Project Roles & Responsibilities Liaises with Owner • Authority to apply ALMD for project funding Reports to Board • Authority to terminate the project of Governors Reports to • Decides on program scope, design and President and VPs schedule • Authority to recommend termination of Liaises with project Facilities • During program development, meets regularly Development with Development Manager to receive project reports and advise of changes if required • Makes recommendations to the President and VPs Reports to Chief • Advises Building Committee on Facilities Officer • program development • budget Liaises with • quality Building • schedule Committee • risk management, and • delivery strategy Liaises with • Reviews feedback from faculty groups on the Development development of the program and design Manager proposals • Reviews the design development proposals for internal layout and functionality • Prepares recommendations to the Building Committee for approval of program and designs presented • Makes recommendations to the Building Committee for changes to the space program where required Project Development Development Manager (DM) Reports to Assistant Director, Major Projects Liaises with Building Committee • Acts with delegated authority from the Director of Facilities Development to implement projects • Works with consultants and User Group to develop the space program • Develops Project Implementation Plan and project schedule • Prepares funding applications for submission to the Board of Governors • Commissions Prime Consultant and extended specialist sub‐consultants (civil, geotechnical, code, landscape, cost consultants, etc.) and prepares consultant contracts • Approves documents at schematic design phase, design development phase, construction documents phase at 50% and 95% complete • Assessment of tenders and recommends award to Building Committee • Prepares contracts (typically CCDC2) • Reviews and resolves day to day issues as they arise during construction and reviews the work in progress • Monitors performance of construction activities in the project, particularly cost and schedule control • Responsible for management of the design process from schematic design through to project implementation (during construction implementation phase, may retain project specific project managers to assist as required). • Liaises with the faculty User Group, through project completion • Coordinates requests from campus agencies such as Facilities Operations, Network Services, Parking and Security, Locksmith, Registrar, etc. • Controls Project Budget as part of establishment of cost control system • Contract administration of consultants and contractors. Processes invoices and monitors expenditures • Coordinates purchase and installation of Owner supplied equipment and services, including furniture • Reviews with the Prime Consultant all contracting issues and approves change orders Prime Consultant Liaises with Development Manager (all communications with User Groups should be through the Development Manager) Construction Manager (CM)/ General Contractor (GC) Liaises with Development Manager, Construction Inspector, other Owner’s representatives Liaises with Prime Consultant and design team Project Construction • Determines final acceptance and coordinates turn over procedures • Coordinates tenant move‐in (date, telephone, keys etc.) • Coordinates commissioning activities • Project closeout and handover to FM operations group • Responsible for design through contract administration, typically RAIC Document 6 with SFU supplementary Conditions • Commissions basic sub‐consultants (structural, mechanical, electrical, etc.) • Coordinates design of all sub‐consultants retained on the project • Obtains client approvals and makes submissions to authorities having jurisdiction • Issues change orders and directives for review and approval by the Development Manager prior to issuing to the Contractor/Construction Manager • Reviews progress claims and recommends to Development Manager for payment • Has direct responsibility for all construction operations including demolition, excavation and supervision of all Trades • Coordinates with SFU on installation of Owner’s supplied equipment (may include installation of the equipment) • Assists in value analysis during design development • Day to day responsibility for construction procurement activities – pre‐qualification, tendering, approval of purchase commitments, monitor and review delivery, performance to meet contract commitments • Provide overall contractor coordination on site, general requirements, temporary installations, equipment and enforce WCB regulations • Provide final accounts and coordinate activities at turnover of completed facility: substantial completion, occupancy permit, warranties, O&M manuals, as‐built documents • Detailed responsibilities per CCDC 2 contract and SFU Supplementary Conditions (see Appendix)