*** DRAFT ***
PACTC Meeting Minutes
September 25-26, 2014
Pierce - Puyallup
DAY ONE: THURSDAY, SEPTEMBER 25, 10:00 am to 5:00 pm
President Cheryl Blackburn called the meeting to order at 10:00 am.
Attendees:
Debbie Almstedt (Lake Washington)
Cheryl Batschi (Pierce – Fort Steilacoom)
Di Beers (Renton)
Cheryl Blackburn (Everett)
Shawna Bliss (Olympic)
Chris Boiter (Pierce – Puyallup)
Lisa Corcoran (Bellevue)
Melinda Dourte (Big Bend)
Melissa Geraghty (Everett)
Beth Gordon (SBCTC)
Harrietta Hanson (Seattle Colleges)
Marie Harris (Pierce College District)
Leigh Kent (Clark)
Ann Kienholz Jurcevich (Spokane Falls)
Rafeeka Kloke (Whatcom)
Ronda Laughlin (Bellingham)
Candace Robbecke (TACTC)
Cherie Steele (Clover Park)
Becky Welch (Bates)
Sandy Zelasko (Grays Harbor)
Welcome, Introductions and Updates:
The PACTC group was welcomed by Pierce College District Chancellor Dr. Michele Johnson.
Board Classification/Per Diem – John Boesenberg
(See attached “Trustee Reporting” document.)
John Boesenberg, Executive Director of Human Resources at SBCTC summarized per diem payments
to Trustees and Board classifications.
He noted that as of October 1, 2014, the per diem rate for Trustees was increased to $227.
He provided a handout entitled “Trustee Reporting” which summarized the Office of Financial
Management (OFM) collection of information every other year from boards, commissions, councils
and committees established by the executive, legislative, or judicial branches of state government.
This collection process is done every other year, and information for the next report will be collected
in early 2016 and published in July 2016.
He also reviewed Board classifications, which is based upon the nature of the work or oversight
assigned.
For further clarification, John Boesenberg can be reached at jboesenberg@sbctc.edu.
PACTC Meeting Minutes
September 25-26, 2014
Pierce – Puyallup
Page 2
Roundtable Discussion – Sharing of New Ideas:
Members shared how they celebrate employees and build morale on their campuses, some of which
included:
 Birthday celebrations once a month with the College President
 Emails sent to employees to celebrate their birthdays
 New employees meetings with College President
 Tea once a month hosted by different departments
 BBQ on campus for faculty and staff
Group Picture:
The members gathered outside for a group photo.
Update Committee Membership:
The committees’ duties were reviewed, and members were asked which committees they would like
to participate on.
Mentoring/Recognition Committee added the following members: Beth Gordon, Chris Boiter, and
Becky Welch.
Budget Committee added Harrietta Hanson, Ann Kienholz Jurcevich, Rafeeka Kloke, Melissa
Geraghty and Shawna Bliss.
No changes were made to the Program & Planning Committee.
Leadership Session – Dr. Paul Gerhardt:
Dr. Gerhardt, faculty member at Pierce College, led the group in several personal growth exercises.
Members each took turns to stand up and tell their life stories from the perspective of 10 years ago,
and then 10 years in the future. The second exercise involved working in small teams to construct a
tower using uncooked spaghetti noodles, tape, string and marshmallow, with the goal of building the
tallest structure topped with a marshmallow. The second exercise called upon teamwork to achieve
the goal.
Committee Reports:
Mentoring and Recognition (Co-Chair Mentoring, Candace Robbecke; Co-Chair Recognition Vacant):
Becky Welch volunteered to be Co-Chair of Recognition. She will send notes of encouragement or
flowers for members going through challenging situations. Flowers will be sent when a member is
hospitalized or there is a death in the immediate family, and in all other situations a card will be
sent. It was agreed that there would be a $50 limit for flowers.
As co-chair of Mentoring, Candace will create a mentor template letter and assign a mentor to new
members. She noted that the committee’s goals include acknowledging incoming and outgoing
members with gift baskets. The committee will notify the President, who will place the gift basket
order.
It was noted that Janet Franz is in charge of ordering gavels for outgoing Presidents.
Programs and Planning (Chair Sandy Zelasko): Discussed options for future meetings. Plan to
update the ongoing list of possible topics to work from. It was decided that future agendas would
include two types of events: 1) fun and 2) educational. Discussed WACing and possibly discussing
PACTC Meeting Minutes
September 25-26, 2014
Pierce – Puyallup
Page 3
this matter at the Spring 2015 with the Code Reviser as our guest. Discussed the possibility of
having concomitant meetings to offer more choices to members.
Professional Development and Budget: Melinda Dourte encouraged members to consider attending
ACCT or NAPAHE conferences and request funds from PACTC to assist with their expenses.
President Blackburn thanked Ann Kienholz Jurcevich on behalf of the group for her efforts in
updating the PACTC directory.
Adjournment:
The first day session was adjourned at 3:52 pm.
DAY TWO: FRIDAY, SEPTEMBER 26 – 9:00 to 11:00 am
The meeting was called to order by President Cheryl Blackburn at 9:37 am.
Attendees:
The same attendees from Day One were present, in addition to Dede Gonzales from Cascadia
College.
Business Meeting – President Cheryl Blackburn:
Approval of Minutes from November 2013
The minutes from the November 2013 PACTC meeting were not available. They will be approved at
the next PACTC meeting in May 2015.
Treasurer’s Report – Melinda Dourte
(Copy of report attached.)
Melinda reviewed the Cash Flow Statement dated September 19, 2014. She noted that the
Professional Development account has a balance of $9,224, and encouraged members to request
funds to assist with expenses to attend professional development conferences. She recommended
that part of the funds be used to pay outside speakers to attract high quality speakers.
MOTION:
Motion was made by Marie Harris and seconded by Di Beers to provide a $100 honorarium
to Dr. Paul Gerhardt. The motion was passed unanimously.
MOTION:
Motion was made by Lisa Corcoran and seconded by Sandy Zelasko to approve the
Treasurer’s Report.
Nominations and Elections
There was discussion about Article VI, Sections (1) a and b regarding terms of office for PACTC
President and Vice President.
MOTION:
Motion was made by Cheryl Blackburn and seconded by Dede Gonzales to change the length
of term for President from one year to two years, and the length of term for Vice President
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September 25-26, 2014
Pierce – Puyallup
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from one year to two years, with Secretary term staying at one year, effective with the
incoming 2014-2015 officers. The motion passed unanimously.
Invitation was made to the group for nominations for Vice President and Secretary. Nominations
were accepted from Dede Gonzales for Vice President, and Chris Boiter as Secretary. Melinda
Dourte will continue her term as Treasurer.
MOTION:
Motion was made by Sandy Zelasko and seconded by Leigh Kent to accept the nominations.
The motion passed unanimously.
Gavel Presentations
President Cheryl Blackburn presented the gavel to incoming President Debbie Almstedt. Cheryl will
receive her personalized gavel at a later time from Janet Franz, who was not present.
Proposed Bylaw Revision
(See attached bylaw revision document.)
Members were given a handout summarizing a proposed bylaw revision regarding Article III
Membership. Section (2) was amended as “President’s assistants who have served at least one
year as a president’s assistant and have left their position as a president’s assistant in the
Washington State system shall be awarded emeritus membership and shall be welcomed and
encouraged by the organization to attend future meetings as ex-officio members.
MOTION:
A motion was made by Becky Welch and seconded by Di Beers to revise Article III to include a
notation of contacting outgoing eligible president’s assistants to confirm their interest in
changing their status to “emeritus.” The motion passed unanimously.
Other Business
Candace Robbecke shared information about TACTC:
 Trustees whose terms are expiring September 30, 2014, will stay in place until reappointed
by the Governor. If a trustee wants to go off their Board, they need to submit notice in
writing.
 TACTC Awards Committee will meet on Monday. Two new award categories will be added.
 Email to PACTC members will be sent out Monday with information about the Transforming
Lives timeline schedule.
 Discussed welcome emails for new trustees.
 New map of districts was recently sent to PIOs, and this will be re-sent to all PACTC members.
 New trustee orientation notebook was made available for PACTC members to review.
 ACCT selected Washington State for three awards:
1) Seattle – Diversity Awardee
2) Big Bend – Trustee of the Year
3) Wenatchee – CEO of the Year
 State Board ctc employee database directory can be accessed online using the college’s
district number prefaced by a “0” for the login.
Melinda Dourte announced that she is currently enjoying being a student at Big Bend, and
encouraged others to consider the benefits of taking classes.
PACTC Meeting Minutes
September 25-26, 2014
Pierce – Puyallup
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It was decided that PACTC meeting minutes would be made available to the group within a month
following the meetings, to keep members up to date.
Next PACTC Meetings
 PACTC/TACTC Spring 2015 meeting will be held at Spokane Falls Community College.
 PACTC/WACTC Fall 2015 meeting will be at Everett Community College.
 PACTC/TACTC Spring 2016 meeting to be held at Bellevue College.
Melinda Dourte noted that a follow up survey will be created by Lisa Corcoran and sent to PACTC
members for feedback and comments about the success of the meeting and suggestions for future
meetings. The Board members will review the results and share with the group.
Adjournment
The meeting was adjourned at 10:57 am.
Respectfully submitted,
Debbie Almstedt
PACTC Vice President 2013-2014