St. Lucie Public Schools
SUPERINTENDENT
Purchasing Department
Genelle Zoratti Yost
4204 Okeechobee Road
Fort Pierce, Florida 34947
Voice – (772) 429-3980 Fax – (772) 429-3999
April 25, 2014
TO:
All Prospective Proposers
FROM:
Kim Albritton
Coordinator of Business Services
RE:
ITB 14-29 – Fire Systems-Inspections and Repairs
ADDENDUM 1 TO ITB 14-29 – Fire Systems-Inspections and Repairs
This addendum is issued as a part of the aforementioned ITB. The changes incorporated herein are an
amendment to and supersede those conditions shown in the original solicitation. The Proposer shall
acknowledge receipt of this addendum by signing this form and returning with their submittal. Failure to do so
may subject Proposer to disqualification.
Q1. For Bid number 14-29 Fire systems inspections & repairs. Is the scope of work only for fire sprinkler
systems? Because it references fire alarm systems but then the rest seems only sprinkler equipment and
scope listed. And if it is to include fire alarm systems, how are we to obtain devices attached to fire alarm
systems at each school? And is there central station monitoring? Etc… Please advise…
A1. ITB 14-29 is only for fire sprinkler system inspection and repair. The following sections of the ITB
have been modified to remove the reference to fire alarm systems.
1.1.
PURPOSE
St. Lucie Public Schools (SLPS) requests sealed bids from a properly certified licensed contractor to ensure
high levels of operational standards for fire sprinkler and fire alarm systems. The awarded contractor shall
provide fire sprinkler and fire alarm systems inspections and repair services on an as needed basis. This shall
include inspection, testing and maintenance for all locations listed on the bid form (Attachment H). This bid
DOES NOT include the monitoring of the fire systems.
SCOPE OF WORK - FIRE SYSTEMS-INSPECTIONS AND REPAIRS
The intent of the School District of St. Lucie County is to enter into an agreement with a properly certified
licensed contractor to ensure high levels of operational standards for fire sprinkler and fire alarm systems. This
shall include inspection, testing, repairs and maintenance for all locations listed within this bid.
The contractor shall provide all labor, material and equipment necessary to perform required inspections of the
fire pumps and sprinkler systems for the listed School District of St. Lucie County facilities. All trip charges,
mileage, vehicle charges, consumable supplies and travel time are to be included in the bid price for
inspection/maintenance and repair services. A School District Fire Alarm Technician shall accompany the
contractors sprinkler technician on all inspections and repairs to assist with fire alarm interface.
1. Inspections shall be in accordance with local authorities having jurisdiction and NFPA 25 Standard for
Sprinkler System Inspections, Testing and Maintenance. Routine Inspections shall include all
services necessary per the NFPA 25 guidelines for quarterly and annual inspections, tests and
maintenance.
School District of St. Lucie County
ITB 14-28
2. All inspections, testing, maintenance methods and procedures shall follow the same as those found in
NFPA 25, standard for inspection, maintenance and testing of Water Based Fire Protections
Systems and any and all requirements by local, state and federal applicable codes.
3. In addition, repair services which do not fall under the auspices of the inspection process will be
performed at an hourly rate and materials to be billed at a percentage markup from list price upon
approval by School District of St. Lucie County personnel. At any time the School District has the
right to request list price to verify markup price.
It is suggested that the bidder visit each site, compare the specifications with the work to be completed and
inform themselves as to all conditions. Failure to do so will in no manner relieve the successful bidder from
necessary furnishing of materials, or performing any of the work that may be required to carry out and/or
complete the contract in accordance with true intent and meaning of the attached specifications. If you are
interested in a site visit, contact Jeff Schultz at 772-201-1177. Each bidder shall attest by signing this bid, that
he has visited the listed facilities, and fully understands there will be no recourse for negligence or oversight for
not doing so.
Additional locations may be added to the scope of this bid.
The School District will provide an inspector who will randomly visit all facilities to ensure that the schedules
and performance are in accordance with the contract.
Maintenance shall be performed Monday through Friday between the hours of 8:00 a.m. and 5:00 p.m., except
District holidays, unless otherwise agreed upon by the School District. Inspections or testing that requires
sounding of alarm system will be performed during non-student occupied times. All schedules shall be
coordinated through district appointed representative and the facility being inspected.
The contractor shall respond and commence work to make repairs requiring service within twenty-four (24)
hours from the time of notification. Emergency services call response time shall be within two (2) hours of
initial call.
The use of subcontractors for the work described must be approved in advance by the School District and
must have the proper license.
The contractor shall submit upon completion of each inspection, a report consisting of: building tested, type of
device being tested, number of devices being tested, condition of devices, remarks concerning status of
devices, signature of testing technician, the company’s name and telephone number. Areas not covered or
improperly covered by sprinkler systems shall be reported to the School District Representative.
All system repairs must be done in accordance with requirements set forth in the following:
o
o
o
National Fire Protection Association (NFPA 72 National Fire Alarm Code latest edition)
IFC (International Fire Code) latest edition
Monitoring, maintenance, testing and inspection services shall conform to the requirements of
NFPA Code 72, latest edition
When repair work outside the inspection/maintenance scope is discovered by the technician:
1. Situations that affect the continued operation of the system: contact the appointed District
Representative immediately to obtain approval on an emergency bases to repair while still on site.
2. Situations requiring repair but which are not threats to system operation: submit a proposal to the
Maintenance Department to obtain a purchase order to repair at a later date.
School District of St. Lucie County
ITB 14-28
All systems will be left in normal operating condition: This shall include resetting. If for any reason this cannot
be accomplished, the Maintenance Department shall be notified before the inspector leaves the premises.
The fire systems contractor shall have a State Fire Marshal Contractor Type I or II license. Submit a copy of
your license with bid response. Bids received without the required documentation will be considered
non-responsive and will not be considered for award.
Upon approval for corrective action, any modifications, relocation, additions or deletions shall follow NFPA 13,
NFPA 13R, NFPA 13D as applicable.
A purchase order will be issued by the Maintenance Department for work scheduled by the Department. The
purchase order number will be included on all invoices submitted for payment. Invoices can be mailed to the
School District of St. Lucie County, 327 N.W. Commerce Park Drive, Port St. Lucie, Florida, 34986, faxed to
772-807-8014 or emailed to Cynthia.hill@stlucieschools.org
The fire alarm equipment currently in use by SLPS:
Fire alarm
Notifier
Simplex
Edwards EST
**** ITB due date and time remains unchanged: May 8, 2014 - 3:00 p.m. ****.
______________________________
Name (Please Print)
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Signature (Authorized Representative of Company)
_________________________________________
Company Name
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Date