Civil Service Employees Council
Thursday, September 3rd, 2015 Meeting Minutes
Meeting was held in the VPAS Conference Room/QC Room 2108 (phone conference 67009)
Present: Karen Trusley, Wendi Mattson, Stacy Dorethy, Gail Ault, Mitch Carey, Tammy Klinedinst, Connie
Lincoln, Christine Staley, Steve Whan, Alison Shook, Robert O’Bear, Debbie Collins.
–Non-voting members: Pam Bowman, Julie DeWeese, Digger Oster, Katerina Dawson, Peter Skyrpkun.
Absent: Alisha Looney, Neal Thurman, Butch Smith.
–Non-voting members:
I.
II.
III.
IV.
Welcome and introduction of special guest(s) : Katerina Dawson
Katerina discussed the intern program. It is designed to offer Civil Service applicants and
employees employment opportunities in areas where they do not meet the minimum
qualifications to test for some classifications. Minimum training period is 3 months but the
duration of the training period varies depending on the individual’s skillset going into a
position and the minimum qualifications for the position.
Director of Human Resources (Pam Bowman) :
Pam discussed the amount of info given at last meeting. Corrections were made. A hand out
was given with Rule of 3, Residency, typing exam, State Universities Civil Service Interim
Director, and the ASP program with QA.
Vice President for Administrative Services Report (Julie DeWees) :
As far as the FY15-16 budget is concerned, there is still not one. Not all of the FY 2015
money has been received. Most other budgets have passed. CMS and etc. have not. WIU is
watching cash flow at this time. It could be into January before budget is final.
Group Concerns:
Connie asked about the possible rumor of 200 people being cut. This is not true. Cuts are
based on percentages. Example would be $10 million cut/50,000= 100 jobs. This would be
personnel. Cuts are unknown at this time assuming there is a 6% cut.
Peter discussed how EIU has done furloughs with employees. It is based on salary and how
much furlough time is required. The EIU president reduced his own salary.
Chris asked about facility positions being refilled. Per Julie, they are analyzing to determine
the needs. This is decided at the President and VP level.
Gail asked about a 10 month instead of 12 month contracts. Per Julie, it is unknown about
future contracts at this time. Peter added that AP contracts and furloughs would be a good
idea. Adding staff would take those numbers for comparison. Between 2014 and 2015,
down by 49 persons (could have left for any reason). Academic professional numbers rose
by 43. He also asked why some departments that merged are still have the same number of
employees? What is the plan? Per Julie, it is unknown at this time. It was recommended to
watch Matt Bierman interview on WGEM. He explained things very eloquently.
V.
VI.
VII.
VIII.
IX.
X.
XI.
It was noted that if MAP grants dissipated, universities suffer.
Pam stated that Amy Chambers was going to Burlington Hospital. Noting her great works
here at WIU will be missed.
August minutes (Debbie Collins):
May was in June, June/July in August.
a. Motion to approve: Connie Lincoln
b. Seconded by: Gail Ault.
Treasurer’s Report (Connie Lincoln):
Emailed 9/3/2015 to group.
a. Motion to approve Treasurer’s Report: Stacy Dorethy.
b. Seconded by: Gail Ault.
Civil Service Employee of the Month (Alisha Looney) :
Gerilee Vail. This was emailed 9/10/2015.
Per Karen, it is important that CSEC try to make presentations if schedule allows. Gerilee's
presentation will be Thursday, Sept. 10 at 2:30 p.m. at the Physical Plant.
Employee Advisory Committee Representative (Peter Skrypkun):
Apologized for not making July meeting. Information was emailed. Three people are being
interviewed for Systems Director. Jeff Brown is a Civil Service Candidate.
Split Audit/Classifications discussed.
There may be a CS paper survey with new director.
Information may be found on: www. Sucss.illinois.gov/documents/orgchart.pdf
WIU Quad Cities Campus Report (Alison Shook):
1530 enrolled. Student Welcome went very well. The block party proved to be a fun
evening.
Steve discussed the bat house, they are hanging around (laugh). Bat problem seems better.
There was a welcome back BBQ.
Discussed United Way Day of Caring. 8-10 people (JD workers) work at WIU doing mulching,
plants, etc. on September 17, 2015.
On September 23, renew Moline. This is picking up rocks and planting around the area.
In October, the We Care Program will take place.
Alison also discussed the HCL Persistence and Completion Academy meeting. This is a 4 year
program for student retention. They meet twice per month. They mainly use a lot of data for
the purpose of the retention. A hand out was given.
Representative Reports to Council:
a. Affirmative Action Internship Committee (Butch Smith): Absent. No report.
b. University Diversity Council (Wendi Mattson): There have been no meetings. No
updates.
c. Website and IT Issues (Stacy Dorethy): Connie has updated the websites. The
minutes need updated on the websites.
d. Training and Development (Gail Ault): There will be more training on RUN, HIDE,
and FIGHT. Discussed Brown Bag lunches.
Committee Reports
XII.
XIII.
a. Policy & Appeals (Christine Staley): No report.
b. Awards and Selection (Alison Shook): No report. However, no changes are being
made.
c. Constitution/Election (Butch Smith): Absent, no report.
d. Education (Alisha Looney): No updates.
e. Fundraising/Social Events (Connie Lincoln): No reports. Karen did mention that if
there is any way committee can help with fundraising, please do so. Perhaps help
with getting donations for fundraising.
f. Mentoring (Steve Whan): Wendi to mentor Colton H. and Connie to mentor Tsai K.
g. Open Meetings Act Requirements (Christine Staley): Need to change Mitch Carey’s
work group. Send email to new members.
h. Provost Advisory Council Report (Alisha Looney): Absent, no updates.
Old Business
a. New shirts: CSEC with cover cost of one shirt, may order at Lil Stitches.
b. Collaboration with COAP? HC float? Other? Check with COAP numbers of those
interested in participating. Vote to purchase candy if we do. Meet with Teresa
Koltzenburg. Think of ideas. A motion for candy purchase of up to $150.00 was
entered. The motion was passed unanimously.
Motion to approve: Gail Ault.
Seconded by: Stacy Dorethy.
c. CSEC member stickers/signs for desks: Jess Lambert designed them.
d. On boarding process for new members: Newest member is Susan Beck. There is
another interest. Both invited to next meeting.
e. Council on Councils at ISU: Email was sent. Discuss finances with Connie, CSEC
covers the cost for members interested in attending the conference.
f. CS book award winners: The winners were emailed. A few thank you responses
were returned.
g. Persistence Academy: Chris Staley is on the committee.
h. Visit from Threat Assessment Team? Interested in having them come to a CSEC
meeting. Will check into this.
i. Luncheon donations (need help, boxes, wrapping paper): Needs include boxes, tape
and wrapping paper. Get these to Connie ASAP.
j. VPC-photos for website ASAP: If CSEC have not had their photo taken, this needs to
be done immediately so website may be update.
New Business
Alisha did learn the parking appeals committee.
a. Discussion of changing October meeting time (not taking attendance due to time
change)? Because the meeting was changed due to the request of President Thomas, it
is out of the CSEC control. No penalty for absentees.
b. Discussion of meeting locations: Some would like to see meetings elsewhere on campus.
There are problems with CODEC in the Capitol Room.
Locations are to be discussed and announced.
XIV.
XV.
Look for centralized meeting spots after October meeting set by President Thomas.
November will be first new location, this will be emailed.
c. Posting of meeting times, locations, etc., Facebook, bulletin boards, and website (who
does this? Timeline for notice?).
IT is to post the information (Stacy Dorethy).
Notice is 30 days.
Meeting Adjournment
a. Motion to adjourn: Debbie Collins
b. Seconded by: Christine Staley
Next Meeting will be: Thursday, October 1 at 10:30am in Garwood 10. (Dr. Thomas will be
speaking to us that morning about his initiatives).