Approved 5/14/15
CLASSIFIED ADVISORY DEVELOPMENT COUNCIL
Minutes for April 16, 2015
MSC – Northwoods Room, 9:30 a.m.
MEMBERS PRESENT: Siri Bell, Josh Entzminger, Darlene Frey, Don Gjestson, Kim Karis, Justin Krahn, Robin
Melland, Joshua Schram, Breck Schwartz, Toni Simons, Becky Simonson, Deb
Tallman, Debbie Tenorio, Joan Wahl, Julie Zack
ABSENT: Karen Pauly
GUESTS: Meridith Drzakowski
I.
II.
III.
IV.
V.
VI.
VII.
Call to Order
A. Roll Call – Sign attendance sheet
B. Motion to approve agenda (Wahl/Zack), with the additions of administrative evaluations
and voluntary retirement incentive program, approved by consent.
Minutes: Motion to approve the 3/12/15 minutes (Wahl/Zack) approved by consent.
Meridith Drzakowski provided an update on the preparation for the Higher Learning Commission
visit next March. The federal criteria compliance draft is completed and the assurance argument
draft is having an outside review completed. The university’s complaint tracking database has only
been used by the Dean of Students office more recently, but other areas such as colleges and
Human Resources will begin using again. The student handbook is being reviewed, but much of the
information and links are now available on our One Stop webpage so this is probably what will be
used.
Sub Committee Reports
A. Awards & Development: Tenorio reported that the classified employee appreciation award
annual reception will be May 14 in the MSC Great Hall. The April award will be presented
this Friday, and the May award will be presented before the annual reception.
B. Bylaws: no report
C. Election: Schwartz reported that newly elected council members have been confirmed by
Human Resources and election results will be announced soon. Frey added that the five
new members will be invited to the May meeting. A CADC member representative is
needed for the Diversity Leadership Committee.
D. Personnel & Compensation: Schwartz reported that the committee has been meeting
weekly and developed the draft complaint and layoff procedures in an attempt to include
every contingency that may come up. The committee is asking for approval of both draft
documents today. Committee members addressed questions and suggestions submitted
by Frey and Simonson. A motion (Frey/Tenorio) to approve the University Staff Layoff for
Reasons of Budget or Program Procedure was approved unanimously by voice vote, with
grammatical suggestions and changes to be made before submission. A motion
(Schwartz/Wahl) to send back the University Staff Complaint Procedure draft to the
committee for further review and revision was approved unanimously by voice vote.
Budget Cut Recommendations: Wahl reported that the link to provide input on budget cut
suggestions is still open. Only the Chancellor and his cabinet are able to view additional input.
Voluntary Reassignment of Exempt Positions: Human Resources notified Wahl that
implementation of the voluntary reassignment of classified exempt positions has been delayed. HR
is waiting for information on potential impacts and a checklist from System administration.
Affected employees will be notified by HR.
Administrative Evaluations: Questions have been raised about classified staff being excluded from
participating in evaluations currently being completed for the Chancellor, Provost and Vice
VIII.
IX.
X.
XI.
Chancellor for ASLS. At this point it is too late to be included, but hopefully policies and practices
will be changed to include classified staff the next time. Wahl will discuss with the Chancellor.
Retirement Incentive Program: The Chancellor will be announcing a campus retirement incentive
program as soon as the details are worked out. Gjestson asked if a lower age consideration will be
made for protected employees; Wahl will forward this question to the Chancellor.
CADC Meeting Attendance: Bylaws state that members failing to meet 75% attendance may be
removed. Members were asked to think about what this means and come prepared to discuss at
the May meeting.
Public Comments: none
Motion to adjourn (Wahl/Schwartz) at 11:13 a.m.
Recorded and prepared by,
Becky Simonson, Secretary
Next Meeting: May 14, 2015, 2:00 p.m., MSC - Northwoods Room