Imaging Team
Dan Dunbar
Server Support
Sue Krings
Project
Manager
Technical
Support
ImageNow: What Is It?
Enterprise Content Management System
 Secure
electronic document storage
 Electronic workflow
 Document sharing
What Is ImageNow Doing For Us?
 Convert paper documents to electronic
 Print E-mail, Word and Excel documents
 Web Forms
 Faster Retrieval of Documents
 Regain Office Space
 Sharing of Documents Across Campus
 No Lost Documents
 No Paper Needed
Security
 ImageNow Server Security.
 Drawer Security.
 Document Type Security.
 Group Permissions.
WebNow
 WebNow
 Login at the University of Wisconsin Stout Home Page

Internal & Business
 WebNow
Logging Into WebNow
 If the WebNow Login screen doesn’t appear
 Java will need to be updated: https://java.com/en/download/
 Use your full e-mail username and password to log in.
Off Campus Access
 Turn on VPN
 Click on the Wireless icon on lower right of screen.
 UW-Stout VPN SSTP should be listed
 Double click to login and turn on.
VPN Login Screen
Available Information
 Accounting Documents – Invoices, Travel Docs
 Curriculum Documents – Courses, Minutes, Program
 Instructional Recourses – Books for Courses
 Purchase Orders
 Declaration of Authority
 Fleet Vehicle Reservation
 Registration & Records Curriculum Changes
 Senate Information
ImageNow Annotations
Text
Using Annotations
 Right Click on the Annotation for more options.
Stamp Options
Text Options
Highlighter
Options
Sticky Note Options
WebNow Views
Searching for Student Information
What is Workflow?
 Workflow Queue
 Electronic In Basket
E-mail Alarm
ImageNow Client Click Here.
WebNow Click Here
WebNow When Logging in with the
URL Link from the E-mail alarm
No other options here
ImageNow When Logging in with the
Message Link from the E-mail alarm
ImageNow Toolbar
Routing Documents
Routing Options
Route Anywhere
Route Forward
Route Up
What is 1Forms Complete?
 Workflow queue with Automated Routing Rules Setup
 When you are the last signer
 Route based on Document Type
 Route to the processing department
 Route Forward or Route Anywhere
Grants and Contracts
 Created by Research Services
 Research Services routes the folder for approval
 Folders are routed with the Transmittal form inside
the folder
Grants and Contracts
 Folders are listed differently than the documents.
Open the Folder
 The open folder shows the document(s) inside.
This is the Open Document Inside Folder
 Stamp the document for approval.
 Notice who needs to sign next.
 No routing options here.
 Close the document for routing.
Grant Folder Routing Option Location
 Closed document reveals the Folder
 The location of the routing options are at the top of the
folder.
Substitution or Waiver Forms
 Where to find them?
 Provost Forms Website – Forms and Applicaions

http://www.uwstout.edu/admin/provost/studentforms.cfm
Substitution or Waiver Forms
 Search for submitted Form
 Receive an e-mail
 With-in 15 minutes
Curriculum Information
Deleting Documents
 Route documents to “L_Forms Items to be Deleted”
Who’s
Using
ImageNow?
University of Wisconsin
Stout
University of Wisconsin
River Falls
Helpful Information
 University of Wisconsin – Stout Homepage
 Technology HelpDesk


UW-Stout Knowledgebase
 Search All Topics
 Enterprise content management
 ImageNow
 Webnow
Create a HelpDesk Ticket
 Call the Technology HelpDesk @ 5000
 E-mail questions to: imaging@uwstout.edu
Questions