Reliable archiving, fast access
and flexibility
Energy Management Suite
Instrumentation, Controls & Electrical
Energy Management Suite
SPPA-M3000 Plant Management@WebBFS
Document Management
Finding documents without lengthy searches,
fast upload function, integrated version control
– the Document Management module offers
that and much more.
Your Benefits
■ Reduced expenditure
of time and materials
■ Increased data security
■ Reduced overhead and
nonconformance costs
The Task
You urgently need a document – and the search
begins. In a large folder or in Windows Explorer,
for example. And once you have found what
your are looking for, new questions arise:
Could there be associated correspondence
on this issue, maybe drawings? And is this
really the current version?
Maybe the search does not take very long
because your filing system is well organized.
Maintaining such a system, however, is usually
time-consuming and even the best filing system
cannot prevent documents from being accidentally deleted.
Users are granted access to all documents in the
company’s network – user-friendly, reliably and
fast while allocated access rights and password
protection increase data security.
The storage space required is reduced significantly while simultaneously eliminating redundant archives, ensuring low overhead and
nonconformance costs.
The Document Management module lets you
find documents quickly instead of a lengthy
search. Its version control ensures that all
versions of a document are maintained in
the right sequence. It is available as stateof-the art Web-Application and also in
a traditional Client/Server configuration.
Find and edit documents at the push of a button with the
Document Management Module.
Our Solution
The Document Management module is a professional, user-friendly software solution for
uniform administration and archiving of all
documents and files. Not only does it allow
quick import of documents from a great variety of applications, but special programs and
storage media also provide a technical basis
for long-term archiving that complies with
legal requirements.
Easy-to-use search functions, reduced copying
expenditure and efficient editing of documents
with integrated applications help further reduce
expenditure of time and material.
Answers for energy.
Functional overview
The Document Management module
allows you to register documents, assign
them to various objects of Plant Management and distribute them to designated
recipients.
Intelligent "index cards "
One of the special strong-points of this
solution is its ability to manage a wide
range of document types. The documents
are identified via intelligent "index cards".
These "index cards " are screens that can
be individually modified and allow for
assignment of keywords and qualifiers.
They have a decisive advantage over
traditional hardcopy index cards: They
allow a much more powerful search
and thus faster, reliable retrieval of
all archived documents.
Full-text search
Of course, using the keywords from the
electronic index cards is not absolutely
necessary for finding a document. You
can also search for individual words or
parts of sentences in scanned texts and
Microsoft Word or Excel files. It is not
even necessary to type the word you are
looking for correctly: The fuzzyfull text
search will find any document containing
the search term.
Archiving in the universal TIFF format
A great variety of documents can be
archived in their original formats as
well as in the compressed TIFF format.
The Document Management module
provides a tool to create the TIFF format
from any Windows application. This international standard raster format allows
viewing drawings and documents with
either the integrated viewer or any other
TIFF viewer at any work station any time.
Published by and copyright © 2012:
Siemens AG, Energy Sector
Freyeslebenstrasse 1
91058 Erlangen, Germany
For more information contact
sppa-m3000.energy@siemens.com
www.siemens.com/energy/sppa-m3000
Siemens Energy, Inc.
Instrumentation, Controls, & Electrical
1345 Ridgeland Parkway, Suite 116
Alpharetta, GA 30004, USA
History of all revision status of a document.
Teamwork, security and version control
Once a document has been created
or imported to the Document Management module, it is covered by its security
concept and status and version control
at all times. Archived documents have
to be checked out of the archive zone
for editing. This automatically changes
its status and no other user in the network can edit it at the same time.
When the document is checked back into
the archive zone, version control ensures
that existing versions are not accidentally
overwritten.
An elaborate authorization scheme makes
sure that only the persons for whom a
document is intended can access it.
Annotations (redlining)
You can add annotations to a document.
For that purpose, numerous drawing and
marking functions are available in several
colors. Annotations are saved with the
document, but without changing the
document itself.
M2PM8_FS_DocMan_e_V3-0
Order No. E50001-G230-A262-X-4A00
Printed in Germany
Dispo 05401, c4bs-Nr. 7465
Printed on elementary chlorine-free
bleached paper.
Links
Links are a way to group documents in a
logical unit, i.e. assign them to each other.
Integration of scanners
The Document Management module
allows controlling scanners for the
formats A4 to A0 for paper and microfilm.
Print and plot management
Using the line printer interface, Windows
drivers or the manufacturers’ specific
plot management software it is possible
to control a wide range of plotter and
printer systems.
Note
This solution description comprises the
modules “Document Administration” and
“Document Distribution” of SPPA-M3000
Plant Management@WebBFS, as well
as the Document Management System
“scanview” of Allgeier IT-solutions.
All rights reserved.
Trademarks mentioned in this document are
the property of Siemens AG, its affiliates, or
their respective owners.
Subject to change without prior notice.
The information in this document contains
general descriptions of the technical options
available, which may not apply in all cases.
The required technical options should
therefore be specified in the contract.