CVC Campaign Associate
Training
Campaign Theme
Virginia is for Givers
Janasya Shepherd
5th Grade - Bowling Green
Cara Barb
12th Grade - Virginia High
What is the CVC?
The Commonwealth of Virginia Campaign
is the annual charity drive for employees
of the Commonwealth of Virginia.
Why give to the CVC?
•All charities participating in the CVC have been pre-screened to ensure that they are fiscally
sound and that they perform the services stated.
•Payroll deduction allows you to budget your contribution throughout the year through
regular automated giving.
•100% of your designated contribution goes to the charity or charities stated. No
administrative fees are taken by the CVC on designated contributions through workplace
giving.
•Giving through the CVC minimizes the intrusive personal solicitation that might occur if you
participate in multiple direct fundraising drives. While we have no control over the
solicitation calls at home from charities, state employees should not be solicited by nonprofits at work sites.
•The CVC operates for and by state employees under the Executive Order of the Governor.
•There are many opportunities to give. The CVC accepts cash, check, payroll deduction, or
credit card gifts.
CVC Facts
Campaign Dates – October 1 – December 16
Debbie Fitzgerald, Chair, University
dmfitzge@vcu.edu or 828-1521
Marie Greenwood, Chair, Health System
mgreenwood@mcvh-vcu.edu or 628-1624
Payroll deductions made during the campaign begin
January 2015 and end December of 2015
To announce the Campaign
There will be an e-mail announcement on
Wednesday, October 1, from Dr. Rao
Links will be provided to contribution websites,
directories, etc.
Please let your colleagues know that you are the
CVC Campaign Associate and will be glad to help
with their donation.
VCU Designated Charities
Listing on VCU CVC site at:
http://www.vcu.edu/cvc/news.html
Charities include:
Association for the Support of Children with Cancer (ASK):
03281
Center for Human-Animal Interaction: 03087
Children’s Hospital Foundation: 03622
VCU Designated Charities
Hospital Hospitality House: 03709
Loftis Bereavement Fund: 03592
Massey Cancer Center: 03657
Pediatric Palliative Care & Pain Management: 03501
VCU Parkinson’s and Movement Disorder Center: 03674
Virginia Council on Economic Education: 03940
Virginia State Employee Assistance Fund: 03040
Addiction and Substance Abuse – Aging – Animal Protection and Services
– Arts Child and Youth Development – Civil Rights and Liberties –
Community Improvement – Conservation – Disabilities – Disaster Relief –
Disease and Disease Research – Domestic Violence – Education –
Emergency Relief and Shelter – Employment – Environment Beautification
and Horticulture –Environmental Conservation – Faith-Based Services –
Health – Health Care Facilities and Programs – Health Education – Health
Research – Historical Preservation – Homeland Security – Families –
Housing – Human Rights – Hunger – International Developmental and
Relief – International Human Rights – International Peace and Security –
Jails/Prisons – Legal Services – Libraries – Literacy – Mental Health –
Museums – Natural Disasters and Catastrophes - Needy Families – Peace
– Performing Arts – Poverty – Preparation or delivery of meals – Public
Safety – Recreation and Sports – Rural Concerns – Safety and Security –
Services to Military/Veterans – Social Services – Transportation –
Women’s Issues.
How to Give to CVC Online
University
https://vcuhshrweb01.mcvh-vcu.edu/CVC/
Health System
through Employee Self Service on the intranet at
vcuhshr or at
https://vcuhsess.mcvh-vcu.edu
How to Give to CVC Online
State System through edirect at:
https://edirect.virginia.gov/
University employees who want to use the
state system must know their state id
number (on their healthcare card).
Contributions given to CVC charities
throughout the year
Ask your colleagues if they have given to a
CVC charity in the past year, gather
documentation and report that to co-chairs.
It counts for VCU’s CVC total. It all adds up!
Other Important Sites
State CVC Site:
http://www.cvc.virginia.gov/
Includes charity directory, CVC video, charity stories, etc.
VCU CVC Site:
http://www.vcu.edu/cvc/
VCU charity listings, progress report, campaign associate
listings, weekly report documents, etc.
Campaign Associate Responsibilities
You are the role model, educator, liaison, and energizer.
Plan the strategy that works for your department.
Make contact with your colleagues to let them know that you are their
campaign associate and resource for any questions about the campaign.
Make sure your colleagues know how to access the charity directories
either through the VCU CVC site or the State site (or let them know about
the paper directories).
Encourage co-workers to payroll deduct and designate their contribution
to an agency or agencies of their choice.
Campaign Associate Responsibilities
Encourage them to give at least $2 per pay period.
Follow up throughout the campaign, but don’t pressure.
Encourage employees to give on-line—that’s easiest for you and the
campaign. Only use paper or electronic cards if necessary.
If paper pledge cards are used, please check to make sure that the
employee’s name is legible and that the card is signed.
Once completed--(for 3-part cards)--give pink copy to the contributor for
their records and keep the white and yellow copies. For electronic, make
three copies for reporting purposes.
For Paper Pledge Cards
Complete and submit Campaign Associate reports once week regardless
of the number of pledge cards.
Place pledge cards (white and yellow copies), money/checks and report
in envelope clearly marked “CVC”
Hand deliver in sealed envelope to Cashier or drop box.
•Cashiers Office, 1015 Floyd Avenue, 1st floor, 8:00 am - 5:00 pm
(drop box) or 9:00 a.m. - 3:00 p.m. (cashier’s window).
•VMI Building: 1000 E. Marshall Street, Room 323, Student
Services Center, 8:00 a.m. - 4:30 p.m. (drop box)
•VCU Health System HR Express, Main Hospital, 2nd Floor.
For Paper Pledge Cards
Deposit funds of $100 or more DAILY
Please note: For cash or check donations, please have
the employee make the donation online and and clip a
paper copy of the online donation with the cash/check.
Fund Raising Principles
People are more apt to give when we make it personal
They give to meet human needs and support aspirations . . .
Especially in a tough economy.
Someone must ask for a gift.
Giving must be proportionate to the ability to give.
The best prospects are previous contributors.
If they give, say thanks!
New this year!
Pledges made online between October 1st – 15th and
will be entered automatically to win 4 one-day park
hopper park passes to Disney World! Passes give
admission to all of these theme parks for one
day: Magic Kingdom, Epcot, Hollywood Studios, and
Animal Kingdom.
Passes are valid until August 1, 2016 and valued at
$496.
Plan Fun Ways to Raise Funds
Have a cookie or bake sale.
Guess the number of candies in a jar. The winner gets the
candy.
Talk about charities during a staff meeting or show the CVC
video.
Invite a speaker from one of the CVC charities to talk with
your group.
Contact us if we can help
Debbie Fitzgerald
dmfitzge@vcu.edu
828-1521
Marie Greenwood
mgreenwood@mcvh-vcu.edu
628-1624