ESA Unclassified – for official use
INDUSTRY DAY ANNOUNCEMENT
COMPETITIVE FRAME CONTRACTS
for
Corporate Information Systems Evolution
and
Studies & Consultancy
The Agency plans to hold an Industry Day regarding the above Intended Competitive Frame
Contracts.
For details regarding this Procurement, reference is made to the below text of the Intended
Invitation to Tender (IITT), which will be published on EMITS shortly.
The Industry Day will be held on Monday 1 s t July 2013 at 14.30 hrs at ESRIN.
The Agency will provide an overview on the intended contracts and offers Industry a questions
and answers session.
You are requested to confirm your participation – indicating also the number and names of
your participants limited to max 2 persons per company– to the Industry Day by no later than
Thursday 27/6 at 12.00 hrs. to Ms Cristina Lorica (cristina.lorica@esa.int). Participants should
please remember to bring a valid ID card with them.
Text of the Intended Invitation to Tender, which will be published on EMITS shortly:
The European Space Agency - ESA (http://www.esa.int) through its ESA Information Technology
Department, within the Directorate of Human Resources, Facilities Management and Informatics D/HFI, currently procures the implementation and the evolution of the Corporate Information
Systems - CIS, as well as studies & consultancy activities through a sourcing contracting
approach.
As part of the consolidation of its CIS outsourcing strategy, ESA has decided to move from
individual and separate tendering of its CIS evolution and studies activities into two Competitive
Frame Contracts, one for Corporate Information Systems Evolution and the other for Studies and
Consultancy. This shall enable IT to improve the time to procure and deliver the expected
outcomes, to improve the quality of the delivered outcomes and to improve cost efficiency.
The purpose of the Frame Contracts is to establish a set of pre-qualified Suppliers per each of the
two areas of activities, which will compete being awarded the execution of specific activities
during the life-time of the Frame Contracts.
For this reason a two-step selection approach is being implemented:


Step 1 - Selection of pre-qualified Suppliers (by this competition), which leads to
establishment of a Frame Contract for each of the two activities areas above with
selected Bidders
Step 2 - Competition among pre-qualified Suppliers for activities which will be
requested via ad hoc ITTs. The successful Supplier will be awarded a Work Order
according to the terms of the Frame Contract concerned.
The activities which are expected to be covered by the CIS Evolution Frame Contract are related
to implementation of new components and major evolution of existing components of the ESA
Corporate Information Systems.
The CIS landscape is mostly based upon SAP COTS (Financial and Human Resources Systems).
A number of in-house custom applications are mainly based on Oracle database or Lotus Notes
platform.
CIS evolutions are mainly foreseen to support Business Processes in:


The area of Planning and Reporting (e.g. for Project/Programme Planning and Strategic
Planning)
The Human Resources area (e.g. Recruitment, Training / Leave Management).
The activities which are expected to be covered by the Studies and Consultancy Frame Contract
are related to (the list is not exhaustive):






Support ESA in the collection of high-level needs / requirements for the implementation
of a new system component / functionality
Establish roadmaps for the implementation of a solution based on high-level needs and
requirements
Support ESA in the Business Case definition
Support tool evaluation and selection
Analyse security related aspects and make recommendations to better fit ESA
security directives
Implement Proof of Concepts, Prototypes and Pilots.
Bidders will be allowed to bid for both domains. However in view of the potential conflict between
these two domains and other activities related to CIS, ESA shall have the unique right to exclude
from future competitions bidders which would be in conflict of interests.