Baylor Missions 2013-2014: SPRING
BREAK Team Leader CALENDAR/DEADLINES
AUGUST 2013
JANUARY 2014
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*ALL: In Jan/Feb: if you want to do a letter writing day as part of team
meeting, talk with Holly and she’ll help with postage & supplies!
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Aug. 16 : Global Trip Proposals & Budgets due to Baylor Missions
SEPTEMBER 2013
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Sept. 13th: Domestic Trip Proposals & Budgets due to Baylor Missions
Sept. 16th: Global & Domestic Applications available on BearsAbroad
Sept. 16-17: Rethink:Mission Conference
Sept. 17th: Baylor Missions Meet & Eat
Sept. 23rd or 24th: Team Leader Orientation 3pm -5pm @ Bobo
OCTOBER 2013
*ALL: Host a couple interest meetings for your trip in Oct/Nov. Chat with
Holly for ideas about what to talk about, how to promote/recruit, etc. Also,
you can host a table at any of the events listed below for October.
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Oct. 1st: Missions Dr Pepper Hour 3pm-4pm @ Barfield
Oct. 7th: Go Global! Interest Meeting (5:30pm @ Bobo)
Oct. 9th: Missions Fair @ Chapel
Oct. 23rd: REQUIRED Team Leader Meeting (4pm-5pm @ Bobo)
NOVEMBER 2013
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TBD Week of Jan. 13th: Team Leader Meeting
Jan. 22nd: $ DEADLINE
o 50% of Total Trip Cost Due (Spring Break (SB) Trips)
Jan. 24th: Airfare Rosters Due (SB)
Jan. 29th: Scholarship Applications due (SB Trips)
FEBRUARY 2014
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Feb. 8th: Final Itineraries Due (SB Trips) (30 Days before Departure!)
Feb. 8th: AHP Insurance roster of participants DUE (SB Trips)
TBD Week of Feb 10th: Team Leader Meeting
TBD Feb. 17th: DOMESTIC Orientation for Spring Break (6-8 @Bobo)
o Release Form DUE (SB Domestic)
Feb. 19th: $ DEADLINE
o 100% of Total Trip Cost Due (Spring Break Trips)
TBD Feb. 24th: GLOBAL Orientation for Spring Break (6-8 @Bobo)
o Copy of Passport DUE (SB Global)
o Medical forms and Release waivers DUE (SB Global)
MARCH 2014
*ALL: You don’t have to wait until December to pick your team. If you have
someone you really want, go ahead & let them know they’re accepted. That
way they can start fundraising early & help you recruit additional team
members!
*SB: Before Departure- Submit list of overseas cell phone numbers to Holly. If
cell phones will be purchased overseas, a list of cell phones must be emailed
to Holly within 48 hours of arrival.
*SB TBD: One-on-One Team Leader Meetings with Becky/Holly
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Nov. 20 : REQUIRED Team Leader Meeting (4pm-5pm @ Bobo)
DECEMBER 2013
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Dec. 4th: Applications Deadline (SB & May/June Trips)
Dec. 18th: Application Acceptances Announced
Leaders have until 12/18 to contact students to let them know of their acceptance status
to their teams. You can Accept/Waitlist/Reject students via BearsAbroad. You will need to
contact students via email by this date at the latest. Once students are contacted, they
have until January 22nd to make their first payment & securing a place on a 2014 team.
NO MONEY IS DUE BEFORE CHRISTMAS BREAK THIS YEAR!
March TBA: Distribution of SB cash advances prior to departure
March 5th: Airfare Roster Due for July Trips
March 8-16: Spring Break Trips!
March 31st: TERs Due for all SB Trips (no later than 15 days after your
return)
Baylor Missions 2013-2014: SPRING
BREAK Team Leader CALENDAR/DEADLINES
You’ve got Mission Trip Questions...we’ve got answers!
Who to contact @ Baylor Missions when you need help:
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BECKY KENNEDY, Director for Missions
Rebecca_a_kennedy@baylor.edu; ext. 3791
o Proposal/Budget, CIE, Risk Management, Partnerships
HOLLY WIDICK, Coordinator for Global Missions
holly_widick@baylor.edu; ext. 3827
o Student Recruitment, Website/PR/Social Media/Media
Relations, BearsAbroad
POLLY FLIPPIN, Admin. & Budget Associate
polly_flippin@baylor.edu; ext. 7424
o Logistics, Accounts Payable
KELLIE JUANDIEGO, Admin. Assistant
kellie_juandiego@baylor.edu; ext. 7424
o Accounts Receivable, Financial Reports
LUKE STEHR, Ministry Assoc. (MA) for Missions
luke_stehr@baylor.edu; ext. 4974
o Student Organizations, Reflection Curriculum
KELSEY WIGGINS, Ministry Assoc. (MA) for Missions
Kelsey_wiggins@baylor.edu; ext. 4972
o Domestic Trips, Trip Journals
For more team leader
information
www.baylor.edu/missions
Global Missions > Team Leaders
-Team Leader Manual
-Timelines & Reminders
-Training Documents
-and more!