Adjunct Faculty
Orientation
Prepared by Kelly T. Gillerlain,
Professor of Business, Chesapeake Campus
for the TCC Academic Affairs Office
Spring 2015
Adjunct Faculty Orientation
Welcome!
We are glad you are here!
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Content Navigation
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Adjunct Faculty Checklist
Information about TCC
Accreditation
TCC Mission Statement
TCC Core Values
Who’s Who at TCC
Media Inquiries
College Calendars & Parking
Campus Maps
Security
Campus services
ID Badge & Storm Card
Teaching Assignments & Payment
Technology Resources
Administrative Resources
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Teaching Expectations
i-INCURR
General Education Competency
Assessments
Course Information
Accessing SIS
Submitting Grades
SAILS
Evaluation
Professional Development
eLearning
Additional Resources
FERPA
Emergencies
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Adjunct Faculty Checklist
Complete and official personnel files must be maintained on all part-time faculty in order to comply with the
policies of the Southern Association of Colleges and Schools Commission on Colleges , an accrediting
agency for institutions of higher education. It is your responsibility to provide the following information:
1. State Application for Employment (DHRM Form 10-012) with original signature and date.
2. Name and contact information for three current references.
3. Official College transcripts for all colleges attended. (Transcripts must be sent directly to the supervisor
from the granting institution. Transcripts are considered official only if they have a seal and arrive in a
sealed envelope. Transcripts are not considered official if mailed to the student or marked with words that
indicate the transcript was issued to the student. Faxed transcripts are not official copies.)
4. Employee’s Withholding Allowance Certificate (W-4)
5. Employee’s Virginia Income Tax Withholding Exemption Certificate (VA-4)
6. Employment Eligibility Verification (I-9)
7. Alcohol and Drug Policy Form
8. Child Support Enforcement Form
9. Notification and Release Form
10. Employee Direct Deposit Authorization Form
11. Employment Certification and Notice of Part-time Hours Forms
12. Copy of Social Security Card (for payroll purposed only)
13. IT Computer Access Request Form
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Information about TCC
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Founded in 1968 as a part of the Virginia Community College System, Tidewater Community
College (TCC) serves South Hampton Roads with campuses in Chesapeake, Norfolk,
Portsmouth, and Virginia Beach. In addition, the college operates the following Centers: a
regional Visual Arts Center in Olde Towne Portsmouth; the Jeanne and George Roper
Performing Arts Center in the downtown Norfolk theater district; a regional Advanced
Technology Center and Regional Health Professions Center on its Virginia Beach Campus; the
Regional Automotive Center in Chesapeake; the Regional Workforce Solutions Center and a
Truck Driving Training Program in Suffolk; and the Center for Military and Veterans Education
on the Virginia Beach Campus.
TCC is the largest provider of higher education and Workforce Solutions services in Hampton
Roads, enrolling nearly 45,000 students annually—the second largest undergraduate student
body in the Commonwealth of Virginia. It is the 11th largest public two-year community
college in the entire nation. During the 2012-13 academic year, 51 percent of South Hampton
Roads residents who enrolled in higher education did so at TCC. Ninety-eight percent of
graduates would recommend TCC to those continuing their education.
TCC has 11 nationally accredited programs. Among two-year institutions in the U.S., it is the
17th largest associate degree producer. More than half of TCC graduates receive associate
degrees allowing them to transfer to four-year institutions; of those, two thirds continue
their education at four-year schools. In the workplace, employers consistently express high
levels of satisfaction with employees who are TCC graduates.
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Accreditation
TCC is accredited by the Southern Association of Colleges and Schools
Commission on Colleges to award associate degrees. Contact the
Commission on Colleges at 1866 Southern Lane, Decatur, Georgia 300334097 or call (404) 679-4500 for questions about the accreditation of
Tidewater Community College.
SACSCOC www.sacscoc.org
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Tidewater Community College
One College
One Voice
One Future
Dr. Edna V. Baehre‐Kolovani, Tidewater Community College’s fifth
president, assumed the presidency in July 2012 and brought to the college
a passion for inclusion and participation.
• Her first priority: To build on TCC’s success and formulate a college‐wide
strategic plan to guide the operations of the college over the next five
years. To do this, she employed a process called Appreciative Inquiry (AI),
which is based on the idea that every organization has positive attributes
when it is most effective, successful, and connected to its stakeholders.
• Strategic Plan Working Priorities
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TCC Mission Statement
Tidewater Community College provides collegiate education and training to adults of all ages and
backgrounds, helping them achieve their individual goals and contribute as citizens and workers
to the vitality of an increasingly global community.
Commitments that inform the mission:
• Open access to high-quality, affordable education to prepare students for transfer to a four-year
baccalaureate institution, as well as for entry or advancement in the workforce.
• Cultural diversity as a critically important strength for students to meet the changing needs of a
pluralistic, democratic society.
• Lifelong learning to heighten the awareness of students to multiple paths for achievement
while helping them pursue the choices most conducive to their individual needs.
• Partnerships and proactive responsiveness to develop cutting-edge programs that meet the
changing needs of students and industry, while contributing to the economic, civic, and
cultural vitality of the region, the Commonwealth, the nation, and the international
community.
• A comprehensive range of programs and services recognized for excellence by leaders of
business, industry, and government, and by educators in K-12 education and four-year
colleges and universities.
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TCC Core Values
1. Access and successful student achievement
2. Respect for individuality and a commitment to fostering unique strengths
in different people
3. Partnership with a range of constituencies
4. A vital and engaging learning environment
5. Service and accountability
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Who’s Who at TCC
President – Edna Baehre-Kolovani
Executive Vice President - Franklin T. Dunn
Vice President for Academic Affairs & Chief Academic Officer - Daniel T. DeMarte
Vice President for Finance - Phyllis F. Milloy
Vice President for Information Systems - Robin L. P. Ying
Vice President for Institutional Advancement - James P. Toscano
Vice President for Student Affairs - Charles W. Lepper
Interim Vice President for Workforce Solutions – Leslie Boughton
Director of Institutional Effectiveness - Curtis K. Aasen
Director of Development/Executive Director of TCC Educational Foundation - Alesia M. Davenport
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Chesapeake Campus
Provost – Lisa B. Rhine
Interim Dean of Languages, Mathematics & Sciences – Thomas Stout
Dean of Business, Public Services & Technologies - James E. Perkinson, Jr.
Dean of Student Services - Kevin E. McCarthy
Director of Regional Automotive Center - Beno Rubin
Student Center Director - Jeffery L. Dunbar
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Norfolk Campus
Provost- Jeffrey Boyd
Dean of Languages, Mathematics & Sciences - Kerry M. S. Ragno
Interim Dean of Business, Public Services & Social Sciences – Johnna Harrell
Campus Dean of Student Services – Emanuel Chestnutt
Student Center Director- Blair Rhodes Ellis
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Portsmouth Campus
Provost – Michelle W. Woodhouse
Dean of Languages, Mathematics & Sciences - Jenefer D. Snyder
Dean of Business, Public Services & Technologies - Ann P. Ambrose
Director of Visual Arts Center - Christina M. Rupsch
Dean of Beazley School of Nursing - Phyllis M. Eaton
Interim Campus Dean of Student Services - Dana Singleton
Student Center Director - Katina T. Barnes
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Virginia Beach Campus
Provost – Michael D. Summers
Dean of Engineering, Mathematics & Industrial Technology - David A. Ekker
Dean of Health Professions - Thomas G. Calogrides
Interim Dean of Information Technology & Business – William Clement
Dean of Humanities - Marcanne Andersen
Dean of Natural Sciences - Gregory P. Frank
Dean of Social Sciences & Public Services - Joseph J. Fairchild
Campus Dean of Student Services - Marilyn R. Hodge
Coordinator of E-Health Program - Theresa Corrigan
Student Center Director – Sarah Lupton
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Media Inquiries
If you are contacted by a member of the media regarding Tidewater Community College, direct
that person to the College’s Public Information Officer. Please be cordial and polite, but do
not attempt to address questions related to sensitive issues.
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Marian Anderfuren
Associate Vice President for
Interactive Communications
757 - 822 - 1940
manderfuren@tcc.edu
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Vicki L. Friedman
Campus Communication Officer
757 - 373 - 0477
vfriedman@tcc.edu
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Laura J. Sanford
Campus Communication Officer
757 - 287 - 7506
lsanford@tcc.edu
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College Calendars & Parking
Instructional and event calendars can be found on the TCC Academic Affairs website calendar.
http://www.tcc.edu/students/calendar/academic/index.htm
Each campus has different rules for parking on campus. Please review the
attached links for more information.
Chesapeake Campus:
http://www.tcc.edu/welcome/locations/chesapeake/info/parking.htm
Norfolk Campus:
http://www.tcc.edu/welcome/locations/norfolk/info/parking.htm
Portsmouth Campus:
http://www.tcc.edu/welcome/locations/portsmouth/info/parking.htm
Virginia Beach Campus:
http://www.tcc.edu/welcome/locations/vabeach/info/parking.htm
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Chesapeake Campus Map
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Norfolk Campus Map
http://www.tcc.edu/welcome/locations/norfolk/info/map.htm
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Portsmouth Campus Map
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Virginia Beach Campus
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Security
Chesapeake Campus
Office Phone: 757-822-5099
Cell Phone: 757-327-9940
E-mail: secureC@tcc.edu
Portsmouth Campus
Office Phone: 757-822-2707
Cell Phone: 757-592-7742
E-mail: secureP@tcc.edu
Norfolk Campus
*Science Bldg. Phone: 757-822-1201
Roper Center Phone:757-822-1437
Cell Phone: 757-327-9924
E-mail: secureN@tcc.edu
*MAIN SECURITY DESK/NUMBER
TCC Security Webpage
Virginia Beach Campus
Office Phone: 757-822-7038
Advanced Technology Center Phone:
757-822-7548
Cell Phone: 757-327-9900
E-mail: secureVB@tcc.edu
Regional Automotive Center
Office Phone: 757-822-5082
Cell Phone: 757-327-9899
E-mail: secureRAC@tcc.edu
Visual Arts Center
Office Phone: 757-822-1880
Cell Phone: 757-327-9907
E-mail: secureVAC@tcc.edu
Suffolk-Workforce Solutions & Trucking
Office Phone: 757-822-2250
Cell Phone: 757-327-9942
E-mail: secureS@tcc.edu
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Campus Services for Employees and
Students
Campus Libraries/ Learning
Resource Centers:
Campus Student Centers
Chesapeake
Norfolk
Portsmouth
Virginia Beach
Visual Arts Center
Norfolk
Campus Testing Centers:
Chesapeake
Portsmouth
Virginia Beach
The Women’s Center
Chesapeake
Norfolk
Portsmouth
Virginia Beach
College Bookstores
Barnes and Noble @ TCC
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Identification Badges & Storm Card
Identification Badges
http://www.tcc.edu/id/facultyid.htm
Requirements:
The photo ID does not have to be worn, but must be carried with you at all times.
You are issued only ONE card (faculty/staff); no second card is needed if you take classes.
Upon termination of your employment with the college, your Faculty/Staff ID Card must be
turned in.
Fees:
First card: Free of charge
Lost or stolen cards: $10.00 replacement fee paid in the campus Business Office - payment
receipt must be presented to obtain a new card.
Bring with you:
Photo ID (e.g., your driver's License)
Storm Card
Go cashless on campus using your current TCC ID! Simply swipe and go!
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Teaching Assignments & Payment
Confirmation of Teaching Assignments
If you are assigned to teach a course at Tidewater Community College, it is your responsibility to
go into the Student Information System (SIS) and check your enrollment. If your enrollment
is low (under 12 students), then you should contact your Dean to see if the class will run.
Specific teaching assignments are made by program heads and the deans, and as such, all
questions regarding your teaching load should be sent to them. Class loads are not
guaranteed for adjunct instructors.
Payment Information
At the beginning of the semester, you will receive a contract to sign outlining your class load and
total payment for the semester. Adjunct Instructors are paid in 4 installments during the
semester.
Maximum Teaching Load
Adjunct faculty may teach a maximum of 8 credits in the summer session and a maximum of 12
credits each in the fall and spring semesters (NOTE: this includes all courses taught at any
VCCS college at any location).
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Technology Resources
Email
All TCC faculty members are issued both a TCC email address (first initial, last name @tcc.edu)
and a VCCS email address (Your Blackboard login@email.vccs.edu). Tidewater Community
College will use your TCC email address as an official means of communicating with you.
Blackboard
Blackboard (Bb) is TCC’s learning management system for online learning. Blackboard class shells
are provided for all classes. Blackboard can be used for face-to-face classes in case of
emergencies or as a supplement. Through Blackboard, instructors and students can access
course materials and communicate and collaborate online. You can access Blackboard
through the MyTCC icon on the TCC website homepage. Please note that all faculty teaching
an online class are expected to use Blackboard.
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Administrative Resources
Copy Center
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Each campus has a copy center for your use.
The copy center has a duplicating form for you to email or hand deliver with your material.
They ask for a 48 hour turnaround when possible.
Mailboxes
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All adjunct faculty have a mailbox in their campus mailroom.
Textbooks
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Textbooks are provided by your dean. Textbook selection is normally on a three year rotation
and is chosen by faculty. If there is a text you would recommend, please let your dean or
program head know.
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Teaching Expectations
Tidewater Community College is working to ensure effectiveness across the college so that every
student experiences excellent teaching and learning. To do this, the Office of Academic Affairs
has worked to define and articulate the teaching expectations for faculty at TCC. These
expectations include, but are not limited to, practices surrounding timely and effective
feedback, grading attendance, instructional time, class preparation, and the use of the grade
center in Blackboard. Please take the time to review the guidelines below.
Syllabi
The Office of Academic Affairs has the TCC Course Syllabus Template for faculty on the Academic
Affairs homepage under the Curriculum (i-INCURR) link. The syllabus template is updated
each semester for uniformity and it is the faculty member’s responsibility to upload the most
current syllabus template every semester for their course syllabus.
To access the syllabus template, click on Faculty/Staff on the TCC website homepage, then click
on Academic Programs, Curriculum i-INCURR and Syllabi.
The course syllabus should be viewed as a contract between the faculty and students. It can be
accessed electronically by students and delineates the goals of the course, how students will
progress toward these goals, and how the instructor will measure the extent to which each
student has reached the goals. Faculty should place any information that is specific for their
section of a course into the syllabus. Instructors are required to make their syllabus available
to students by the first day of class. Faculty also must email all syllabi to their deans to be
stored in the campus and college database.
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i-INCURR
You are strongly encouraged
to review the different tabs on
the left hand side of the page.
If you click on Curriculum (i-INCURR) you will find course outlines, syllabus templates, and
curriculum guides. Each class has measureable learning objectives, outcomes and general
education core competencies that are expected to be met in your class. These are listed
in the course outlines. Your assessments in each class must be tied to these outcomes
and core competencies.
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General Education Competency
Assessments
Adjunct faculty like full-time faculty are responsible for administering and submitting General
Education Competency Assessments for their courses. The i-INCURR website has course outline
and syllabi links that state which General Education Core Competencies are supported by their
course. Adjunct faculty need to be aware of the responsibilities if their courses are selected.
Adjunct faculty will receive emails from the Office of Academic Affairs with the time table and
student’s names from their courses who have been randomly selected. Adjunct instructors need
to have prepared work products or have access to their department's products that match with
grading rubrics and general education content in their course. See Assessments in i-INCURR for
more information.
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Class Roster
Course Information
Rosters should be reviewed by the instructor on the first day of class. Rosters can be accessed
through SIS. If a student does not participate during the first week of class, they should be
withdrawn using the Delete form. Student Services sends out an email during the first week
of class with links to this form. It is imperative that you delete any student that does not
participate by the semester delete date. The College’s federal financial aid is jeopardized
when students are not withdrawn from class for non-participation.
TCC Office of Educational Accessibility (formerly Disabilities Services)
The Office of Educational Accessibility at TCC has as its mission to provide access to programs and
facilities for students, faculty, and staff in a supportive atmosphere, and in accordance with
Section 504 of the Rehabilitation Act and the Americans With Disabilities Act Amended.
http://www.tcc.edu/students/specialized/disabilityservices/
• The syllabus template contains the appropriate disability notices.
• All faculty are to work with any student presenting them with a Disability Notice. The
disability should be kept in the strictest confidence and not discussed in class or with other
students.
Student Attendance
All faculty members at Tidewater Community College are required to take weekly attendance.
Student attendance is a predictor of academic success. Tracking attendance helps the college
look for patterns in the hope of developing initiatives to help students succeed. For any
students missing class and are uncommunicative, please contact the Dean of Student
Services on your campus.
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Canceling a Class meeting
You need to contact your dean as soon as you are aware that you will need to cancel a class. They
will post a notice on the door. You should also go post a notice in the announcement section
in Blackboard and click on the box that allows you to send the announcement as an email
notification to your students.
Instructional Time
Each instructor is expected to meet the minimum instructional times. Any meeting times
scheduled in addition to the regular sessions must be coordinated with the dean or program
chair. Each instructor of once-a-week classes establishes his/her own break schedule for the
class/course.
Office Hours
Faculty members are expected to be accessible to students. This can generally be accomplished
by arriving 30 minutes to one hour before class and/or remaining after class for a comparable
period of time. Arrangements should be made on your syllabus to allow for students to
contact you outside of the scheduled course hours.
Grades
Faculty are required to submit final grades within 24 hours of the final exam date. Final grades
will be posted in SIS.
Student Materials
Instructors should keep any student materials (exams, papers, etc.) that impacts students’ grades
for at least 5 years after completion of the course. The final grade roster should be printed
and kept, as well.
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Accessing SIS
SIS (Student Information System)
SIS is TCC’s online portal for faculty to access your course. Instructors can verify course rosters, classroom
assignments, and submit grades. To access SIS, click on the MyTCC icon at the top of the TCC website home
page. After you log in with your MyTCC username and password, you then click on VCCS SIS.
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Submitting Grades in SIS
Next, you will click on Faculty Center, then choose if you want to see your schedule, the class
roster or the grade roster. You will use the grade roster at the end of the semester to submit
grades. When you submit grades you will enter them, click SAVE. Then from the drop down box at
the top, you will click on Ready for Review. Once you have reviewed your grades once more for
accuracy, click SAVE. Lastly, click on the dropdown box for Approved and click SAVE. Your grades
will then be submitted.
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SAILS
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The Student Assistance and Intervention for Learning Success (SAILS): Early Alert system,
using Starfish Retention tools, is being implemented at Virginia’s community colleges in
support of Achieve 2015 and the student success goal. Implementation of SAILS will allow
instructors to identify, communicate, and provide guidance to students demonstrating
behaviors, performance, and characteristics that correlate with their risk of not succeeding
academically.
SAILS is not just an early alert system but also a course management and communication
system. It offers instructors a convenient method to communicate directly with students
regarding their progress in the course. Students who receive feedback early in the semester
regarding their progress are more likely to seek assistance and support when needed.
When will SAILS be implemented?
Effective Spring 2014, SAILS progress surveys will be provided for BIO 1, BIO 101, ENF
courses, ENG 111, MTE/MTT courses, MTH 163, and SDV courses. Other course instructors
may raise flags and kudos manually as a separate process from the progress surveys.
How will SAILS help college faculty, staff, and students?
SAILS gives instructors a quick way to keep track of their students’ academic performance by
raising “flags” when pattern of behavior that causes concern or by sending “kudos” to
acknowledge positive contributions to academic success. An email notification is
automatically generated to the students for all raised items expect for the general concern
flag. Student support services are notified and provide the appropriate intervention and
assistance for the top two critical flags: Never Attended and In Danger of Failing.
Sails Website: http://www.tcc.edu/firstyearsuccess/SAILS-resources-staff.php
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Evaluation and Professional
Development Funding
Adjunct Evaluations
Currently, adjuncts are evaluated by the deans on a semester basis.
Adjunct Class Student Evaluations
All TCC courses are evaluated on a semester basis. The Faculty Professional Development Offices
administer these class evaluations through the campus Batten Center for Teaching Excellence
and Faculty Professional Development Managers. Periodic email messages will be sent to
adjunct’s TCC email addresses for timing of class evaluation administration and information
for acquiring evaluation surveys.
Face to face courses will receive surveys through faculty mailboxes. Faculty need to pick up these
evaluation envelopes, administer them to students and after completion a student
representative will then need to return them to the division. Online course evaluations will
be administered electronically by Faculty Professional Development. Adjunct instructors will
need to periodically remind online students to complete the evaluations for total class
response.
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Professional Development
Professional Development
Our new Faculty Professional Development website offers all full-time and adjunct faculty a
consolidated and comprehensive site for all aspects of their professional development. Our
programs and training are to promote teaching excellence. Through our program calendar
offered by the experienced staff of the Batten Center for Teaching Excellence on each
campus, registration for programs and non-credit courses are conducted through faculty
accounts in SIS. In addition to our website highlighting upcoming events, it offers links to the
New Faculty Academy and Mentoring Program, adjunct faculty information, and professional
development resources and funding for all faculty. http://www.tcc.edu/academics/fpd/
Professional Development Funding
Adjunct faculty have $800 per year to spend on professional development. Joe Joyner at
jjoyner@tcc.edu is our faculty head for the professional development program. Please
review the website for more information http://www.tcc.edu/academics/fpd/
Click on Faculty Development Funding Plan.
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Center for eLearning
eLearning at TCC
Understanding eLearning is simple. eLearning is learning that utilizes electronic technologies to
access educational curriculum outside of a traditional classroom. It can refer to a course,
program or degree delivered completely online or to a combination of online, face-to-face,
and technology-enhanced coursework.
• The Center for eLearning at Tidewater Community College supports faculty and students to
use various eLearning technologies, including Blackboard, for their teaching and learning
activities.
• Faculty Tools
In order for a faculty member to teach an online course, you must go through TOPS/QM training.
TCC follows the tenets of Quality Matters for online course design. All adjuncts are strongly
encouraged to participate in this training.
For more information click on this link: http://www.tcc.edu/eLearning/about/about.html
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Additional Resources
Faculty Handbook
http://www.tcc.edu/faculty/documents/FacultyHandbook.pdf
Student Handbook
http://www.tcc.edu/student-handbook/
Shared Governance committees
TCC operates with a shared governance philosophy. There are a number of
ways for you to get involved.
http://www.tcc.edu/welcome/collegeadmin/gov/
Faculty Webpages:
As a faculty member, you can request your own webpage. Click on the
following link.
http://faculty.tcc.edu/
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FERPA
The Family Educational Rights and Privacy Act (FERPA) of 1974, also referred to as the Buckley
Amendment, is a Federal law that protects the privacy of student educational records. The
rights provided by this Act transfer from the parent to the son or daughter when the student
reaches the age of 18 OR attends a postsecondary school -- whichever comes first. Under this
law, students have the following rights with regards to their educational records:
• The right to inspect and review their education records.
• The right to request an amendment to their education records when they believe the records
are inaccurate or misleading.
• The right to consent to disclosures of personally identifiable information contained in their
education records, except to the extent that FERPA authorizes disclosure without consent.
• The right to file a complaint with the United States Department of Education concerning
alleged failures by the College to comply with FERPA.
Additional information concerning these rights is contained in the Student Handbook.
- See more at: http://www.tcc.edu/central-records/ferpa.php#sthash.HUzNgOf2.dpuf
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Emergencies
• The web page below can give you information on the College’s
emergency procedures for:
Tornados
Fire and Explosion
Evacuation
Shelter-in-Place
Hazardous Material Spills
Hostile Intruders
Infrastructure Failure
http://www.tcc.edu/emergency/
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THANK YOU!
TCC would like to thank you for your commitment to
our students and the college. For additional
information or questions contact your dean/director.
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