Welcome
Dissemination of SoP for Market and Cash in Asia
Learning Event:1
14 August 2014
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Session
•
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participants
•
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•
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Agenda for the day
(Learning Event 1)
Knowing the team
Introducing Blackboard Collaborate
Introduction to SoP
Market System concept
Market concept its assessment
EMMA and the Web
How to make response programme decision (in-kind/CTP/Combination)?
Linking Market findings with CTP
Duration: 60 min
Seybou Djibo BACHIR,
Supply and Logistics Field
Adviser
Rajesh Dhungel,
EFSVL Regional Capacity
Builder
Emily Henderson,
EFSVL Advisor - Market Lead
Chaniganda Chalaruk (Gift),
Susiana Ananta Adi (Susi),
Regional Logistics Coordinator Regional Finance Coordinator
Rajesh Dhungel,
EFSVL Regional Capacity
Builder
Emily Henderson,
EFSVL Advisor - Market Lead
Seybou Djibo BACHIR,
Supply and Logistics Field
Adviser
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THE INTERFACE
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INTERACTIVITY FEATURES
Response/Status Panel
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Polling
Responses
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Polling Function
1. This is the first time you’re attending an online
learning series using Blackboard Collaborate.
Kindly click on the green ✔ for YES or the red x
for NO
2. How long have you been working for Oxfam?
A. 0-2 years
B. 2-4 years
C. 4 years or more
Kindly click the letter that corresponds to your
answer
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The objectives of the
Learning event
• The Managers, Programme and Business Support Team feel
comfortable in ensuring CTP in Asia is in line with SoP
·
Humanitarian Team (Managers, Programme, Distribution, Finance,
Security and Logistics) in the Region and countries in Asia are
aware of their roles and responsibilities in cash and market based
programming
·
Develop common understanding among programme, logistics and
finance team in understanding market and involving vendors in
CTP, particularly for voucher programming
Why do we need SOPs?
• Evolution of humanitarian programming: Significant increase
in CTP work (2.5% in 2009 to 20% in 2013)
• Oxfam’s ambition, across sectors, as a tool of market based
programming to address basic needs / right and resilience
building
• New area of work for many humanitarian teams / functions
• Lack of cross-functional understanding of the modalities in
cash & market based programming
• In- Consistency in decision making, Process & Risk
Management
• Lack of clarity on process and roles
• Initially Finance guidelines but need to clarify and detail role
of other teams arose
Their development
• As part of ECHO funded ERC consortium (Oxfam, Intermon,
Save the Children and Concern) => 5 posters are interagency
• Guidance developed by multi-sector Oxfam team under the
lead of a manager
• Considers donors requirement for CTP justification
Who are the SOPs for?
Humanitarian teams:
• Managers
• Logistics
• Programme
• Finance
• Security
• Funding
• Audit
• In HQ, Regions and countries
What’s in it?
Terminology (p6)
Per PCM step, SOPs + Topline Checklists
Summarised in Poster 3 (p 12)
Per PCM step and per SOP, Guidance
Notes on how to deliver them
Decision making instruments:
Market Channels (Poster 1 p10),
Risk analysis (Annex 1), and
Decision tree (Poster 4 p 22)
Roles and Responsibilities between CTP
team members and sectors (Posters 2 and
5 – p 11 & 42)
Annexes
An example: Step
1, SOP 1,
checklist
THE CTP TEAM
• Humanitarian team for CTP responses must comprise: a
Finance Manager/ Officer, a Logistic Manager/Officer, a
Technical/Cash Team Leader and a Programme
Manager/Humanitarian Coordinator.
• The levels of the roles must be defined based on the
categorisation of the crisis and the complexity of the
CTP.
cash and market programming: agree
or disagree?
• Is it risky to deliver emergency relief through cash
transfers as markets take time to recover after a crisis
(and it might create inflation)
• Delivering cash is more risky for people’s safety than inkind
• When delivering cash transfers one is not sure of how
people use aid
• The choice between cash and in kind depends on needs,
markets and risk analysis
Kalimati fire : Veg supply may be hit;
prices likely to go up KANTIPUR
March 04, 2012
Kalimati vegetable market resumes
operation KANTIPUR March 05, 2012
Fruit, vegetable prices stable despite
fears of price rise REPUBLICA
March 05, 2012
What is Market System
“A market system is a network of actors that
are involved in various market functions of
particular item or service. It includes various
forms of infrastructure, input providers, and
services. And it operates within the context of
rules and norms that shape this system’s
particular business environment”
Designing the response: deciding on modality and
delivery mechanisms
Q&A
3/22/2016
Working with Markets and Cash
Standard Operating Procedures
- MARKET CHANNELS -
Market Assessment and
Analysis
vary by commodity)
Response
Modality
Delivery Mechanism
Definition of
Actor
Key Processes
GREEN
CHANNEL
AMBER
CHANNEL
Needs Assessment
Scenario Contingency Planning, Knowing our Markets, Internal Capacity and
Readiness
Preparedness
Market Status (may
RED CHANNEL
Produced by Emily Henderson and Rebecca Vince, Oxfam GB Sept 2013
Market Assessment and
Analysis
vary by commodity)
Needs Assessment
Scenario Contingency Planning, Knowing our Markets, Internal Capacity and
Readiness
Preparedness
Market Status (may
Response
Modality
Delivery Mechanism
Definition of
Actor
Key Processes
GREEN
CHANNEL
LOCAL AREA
MARKET HAS
CAPACITY TO
SUPPLY THE
COMMODITIES /
SERVICES TO
QUANTITY AND TO
QUALITY
AMBER
CHANNEL
LOCAL AREA
MARKET HAS
SOME CAPACITY
BUT NEEDS
SUPPORT TO
SUPPLY THE
COMMODITIES /
SERVICES TO
QUANTITY AND
TO QUALITY
RED CHANNEL
LOCAL AREA
MARKET DOES NOT
HAVE CAPACITY,
EVEN WITH
SUPPORT 
SUPPLY FROM
OUTSIDE
Produced by Emily Henderson and Rebecca Vince, Oxfam GB Sept 2013
Market Assessment and
Analysis
vary by commodity)
Needs Assessment
Scenario Contingency Planning, Knowing our Markets, Internal Capacity and
Readiness
Preparedness
Market Status (may
Response
Modality
Delivery Mechanism
Definition of
Actor
Key Processes
Green Channel:
•Local Area Market is functioning for the
required commodity / service.
•Our market and purchasing strategy is to buy
locally.
•This can mean choosing to split procurement
volume to allow greater access from smaller
vendors.
•This should be handled as a derogation from
procurement procedure and authorised
internally and externally before being
processed.
Market Assessment and
Analysis
vary by commodity)
Needs Assessment
Scenario Contingency Planning, Knowing our Markets, Internal Capacity and
Readiness
Preparedness
Market Status (may
Response
Modality
G1
GREEN
CHANNEL
LOCAL AREA
MARKET HAS
CAPACITY TO
SUPPLY THE
COMMODITIE
S / SERVICES
TO QUANTITY
AND TO
QUALITY
Delivery Mechanism
Cash / CFW
delivered to
beneficiaries
(directly or
implementing
partner NOT
trader)
Definition of
Actor
INGO /
Implem
enting
Partner
Partnership
Agreement
Cash / CFW
delivered by local
trader(s) to
beneficiaries
Pure
Trader
– Cash
Standard
Procuremen
t Process –
competitive
OR
decentralise
d
Local trader(s)
supply
commodities to
beneficiaries for
vouchers
Pure
Trader
–
Comm
odities
/ Cash
Standard
Procuremen
t Process
decentralise
d to multiple
traders
Cash
Grants
& / or
CFW
G2
Vouchers
(commo
dities or
cash)
Key Processes
Market Assessment and
Analysis
vary by commodity)
Needs Assessment
Scenario Contingency Planning, Knowing our Markets, Internal Capacity and
Readiness
Preparedness
Market Status (may
Response
Modality
Delivery Mechanism
Cash delivered to
beneficiaries (directly
or implementing
partner NOT trader)
AMBER
CHANNEL
LOCAL AREA
MARKET HAS
SOME
CAPACITY BUT
NEEDS
SUPPORT TO
SUPPLY THE
COMMODITIES /
SERVICES TO
QUANTITY AND
TO QUALITY
Definition of
Actor
Key Processes
INGO/
Impleme
nting
Partner
Partnership
Agreement
Cash / CFW delivered
by local trader(s) to
beneficiaries
Pure
Trader Cash
Standard
Procurement
Process
decentralised
to multiple
traders
Support to Selected
Local traders to
rebuild their market
activity
Benefici
ary
Traders
Beneficiary
selection
process
A2 Cash
grants & /
or CFW +
Integrated
Market
support
Support to Selected
Local traders to rebuild
their market activity
who also supply cash
to beneficiaries
Benefici
ary
Traders
Beneficiary
selection
process
A3
Vouchers
+
Integrated
Market
support
Support to Selected
Local traders to rebuild
their market activity
who also supply
commodities to
beneficiaries for
vouchers
Benefici
ary
Traders
Beneficiary
selection
process
A1 Cash
Grants & /
or CFW +
Separate
Market
Support
Market Assessment and
Analysis
vary by commodity)
Needs Assessment
Scenario Contingency Planning, Knowing our Markets, Internal Capacity and
Readiness
Preparedness
Market Status (may
RED
CHANNEL
LOCAL AREA
MARKET
DOES NOT
HAVE
CAPACITY,
EVEN WITH
SUPPORT 
SUPPLY
FROM
OUTSIDE
MARKET(S)
Response
Modality
Delivery Mechanism
R1 Direct
Commodit
y
Purchase
(outside
markets)
Commodities
purchased and
supplied from
outside the affected
area  nationally /
regionally /
internationally
Definition of
Actor
Key Processes
Pure
Trader –
Commo
dities
Standard
Competitive
Procurement
Process
Q&A
3/22/2016