MyFloridaMarketPlace
Vendor Registration
How to Take this Training
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Agenda
• MyFloridaMarketPlace Overview
• VIP Registration
• Vendor Email Notifications
• Password Reset
• Tips & Resources
Agenda
• MyFloridaMarketPlace Overview
• VIP Registration
• Vendor Email Notifications
• Password Reset
• Tips & Resources
Overview of MFMP
• MyFloridaMarketPlace (MFMP) is the state’s online
purchasing system and continues to be a significant
tool for buyers and vendors of the State of Florida.
• MFMP’s state of the art system focuses on best
practices and maximizes the state’s buying power to
support efficient government.
• MFMP prides itself on public and private
partnerships; its award-winning technology
applications create easier and faster transactions for
both buyers and vendors.
MFMP Vendor Benefits
• Single registration that enables vendors to receive notifications for
all state agency solicitation by commodity code.
• Vendors are able to register as minority, woman, and veteranowned businesses.
• Ability to receive formal and informal solicitation notifications from
state agencies.
• Improved quality and accuracy of interactions with the state.
• Customer service support staff available to provide real time
assistance.
• Performance tracking score to help vendors stand apart from their
peers.
• Provides a full electronic procure to pay process:
-
24/7 access to bid opportunities and online response submission
-
Receipt of Purchase Order
-
Invoice submission and status
The Vendor Information Portal (VIP)
• The Vendor Information Portal (VIP) provides Florida’s vendors
with self-service tools for registration, account maintenance,
performance rating reviews, and transaction fee reporting.
• Vendors can elect to receive email notifications about upcoming
solicitations based on their chosen commodity code(s).
Agenda
• MyFloridaMarketPlace Overview
• VIP Registration
• Vendor Email Notifications
• Password Reset
• Tips & Resources
Registration Steps
Steps to Register in VIP:
1. Set Up Username and Password
2. Enter Main Contact
3. Enter General Information
4. Enter Business Profile
5. Add Certified Minority Business Certifications
6. Enter Business Location and Contacts
7. Select Commodity Codes
8. Decide whether you wish to receive solicitations
9. Accept Florida Terms of Use
VIP Account Creation
• Enter the New Vendor Registration Information in VIP
to register your business.
– Enter your company Name, Tax ID type, and Tax ID.
• You may also log into your VIP account, if you have
already registered, with your username and password.
Username and Password
• Usernames must be between 6 and 12 characters and
are case sensitive.
• Passwords must be between 6 and 15 characters and
are case sensitive.
Username and Password Video
Main Contact Information
• Identify and authorize an individual in your business to
be your authorized primary point of contact for
MyFloridaMarketPlace (the main contact).
• Enter the following information for the main contact
person:
–
–
–
–
–
Full Name
Title
Phone Number
Email address
Fax Number (optional)
Main Contact Video
General Information
• Company Name: Identify your business name; if you use a Doing
Business As (DBA) name, you can enter that separately from the
Company Name. This will pull from the first page of the
registration when you first enter the company name.
• 1099 Name: Identify the official name in which the Internal
Revenue Service (IRS) authorizes your business to receive
payment for goods and services you provide.
– This is typically the name on your W-9 or 1099 form, associated with your
Federal Tax Identification Number.
– If you are an individual, the 1099 name is the name associated with your
Social Security number.
• Non-required fields are: Short Name (DBA), Dun and Bradstreet
Number (DUNS), Company website, and Florida Revenue ID
Number.
General Information Video
Business Profile
• Identify the business designation that best describes
your company’s organizational structure
• If you select a not-for-profit or government designation,
please remember that the Department of Management
Services reserves the right to audit this designation.
Business Profile (Continued)
• Identify your company’s primary place of business.
The options available are:
– Florida
– Other US State – Non Florida
– Foreign
Business Profile Video
Certified Business Enterprise
• Florida's Office of Supplier Diversity (OSD) certifies the
state's minority, woman and veteran-owned businesses.
• Certified businesses are listed on the OSD’s online
directory.
• The OSD also provides technical assistance, training and
targeted information about contract opportunities,
special events and networking activities.
• For more information, please visit the OSD Website, call
850-487-0915 or email OSDhelp@dms.myflorida.com.
Certified Business Enterprise
• If you are interested in
becoming a Certified
Business Enterprise with the
state of Florida, please
select "non-certified" in the
appropriate categories
noted.
• Upon completion of your
vendor registration, you will
be required to submit all
appropriate documentation
necessary for your
certification at OSD
Certification
Certified Minority Video
Locations and Contacts
• Vendors must add at least one entry to the Contacts and
the Locations sections.
• The system automatically creates Main Contact from an
earlier step. Vendors have the option to:
– Edit the Main Contact information
– Delete and Add other contacts
– Adjust which contact is the main contact
Locations and Contacts (Continued)
• Vendors can add multiple locations on their VIP account
(at least one is required).
• Each Location will include separate Purchase Order,
Remit-To-Address, and Billing Contact information and
addresses. Vendors have the option to select a different
contact for each section or use the same contact for all
three.
Locations and Contacts Video
Commodity Codes
• You can designate the UNSPSC commodity codes for
goods/services you provide.
• It is important to choose commodity codes that match goods and
services your company provides, because they are how you will
receive notifications from VBS and Sourcing of upcoming
solicitation opportunities.
• Take the MFMP U Selecting Commodity Codes training for further
information on selecting the appropriate commodity codes.
Commodity Code Example
Suppose a vendor supplies computers. He has the option
to select codes at different hierarchical or detail levels.
• Segment – First 2 digits
– Family – Second 2 digits
• Class – Third 2 digits
– Commodity – Last 2 digits
UNSPSC Structure
2 Digit (Segment) Code
Sample Code
43000000
Sample Description
Information Technology Broadcasting and
Telecommunications
4 Digit (Segment-Family) Code
43210000
Computer Equipment and Accessories
6 Digit (Segment-Family -Class) Code
4321500
43211501
43211502
43211503
43211504
Computers
Computer Servers
High-end Computer Servers
Notebook Computers
Personal Digital Assistant PDAs or
Organizers
43211505
Point of Sale (POS) Terminal
8 Digit (Segment-Family–ClassCommodity) Code
Commodity Codes Video
Solicitations
• Vendors have the option to receive solicitation notifications from
MFMP Sourcing and/or the Vendor Bid System.
– MFMP Sourcing: Vendors may receive eQuotes (informal solicitation) or
formal solicitations if the vendor is awarded a State Term Contact.
– VBS: Vendors may receive solicitations through VBS for formal
solicitations.
• Vendor who select to receive MFMP Sourcing notifications can
access MFMP Sourcing using the same username/password as in
VIP to view solicitations in which they have been invited to
participate.
• If vendors sign up to receive electronic solicitations, they must
enter a Solicitation/Sales Contact Email address.
Solicitations Video
Confirmation & Terms of Use
• The last two steps of registration activity are:
– Email address confirmation.
– Terms of Use Review / Acceptance.
• The system sends an email to the main contact email address
to confirm the account.
– This email will come from
VendorRegistration@myfloridamarketplace.com and will contain the
Terms of Use for MFMP VIP.
• Vendors must accept these terms by selecting the I Accept the
Terms of Use radio button before their registration will be
activated.
• Once these items are finished, the registration is complete,
and a registration summary will be sent to the vendor’s email
address.
Confirmation and TOU Video
Agenda
• MyFloridaMarketPlace Overview
• VIP Registration
• Vendor Email Notifications
• Password Reset
• Tips & Resources
MFMP Email Notifications
• MFMP sends email notifications to keep vendors
updated on important topics and information.
• To ensure you receive these communications, ensure
that your contact email addresses are entered correctly
and are kept up-to-date.
• Make sure MFMP is on your ‘safe list’ if your
organization has email filters / SPAM filters.
• Vendors may receive notifications about general MFMP
information from
MyFloridaMarketPlace@dms.myflorida.com.
• Vendors will receive reminders for registered training
sessions from MFMPU@dms.myflorida.com.
Fee Processing Notifications
• MFMP automatically defaults to send a monthly email
to remind vendors of transaction fees owed.
– Vendors will receive Fee Processing emails from
FeeProcessing@myfloridamarketplace.com.
• Vendors will also receive an email reminder to submit
past due CBIs (Consolidated Billing Invoices).
– 30, 60, and 90 day dunning notices are sent from
MFMP.NoReply@dms.myflorida.com.
• If you wish to learn more about the Transaction Fee,
please take the Understanding the Transaction Fee
Online training.
Solicitation Notifications
• Depending on the solicitation selections chosen during
registration, vendors may receive bid notifications from
Sourcing and VBS:
– Sourcing emails are sent from noreply@myfloridamarketplace.com.
– VBS emails are sent from NoReply_VBS@dms.myflorida.com.
• All notifications will go to the Sales/Solicitation contact
in the Vendor’s VIP account.
– If registered Vendors wish to update their
Solicitation/Sales Contact, login into VIP
and select “View/Edit Solicitation Selections”
from the drop down.
Agenda
• MyFloridaMarketPlace Overview
• VIP Registration
• Vendor Email Notifications
• Password Reset
• Tips & Resources
Vendor Password Reset
• Vendors are able to reset their vendor account
password.
• Vendors simply access the MyFloridaMarketPlace VIP
Website and click the "I forgot my password” link.
Vendor Password Reset (Continued)
• The system will then ask for
a username or Tax ID,
followed by a contact email
address listed on the vendor
registration account.
• An email will then be sent to
that specific email address
to verify and complete the
updated vendor registration
username / password.
• Upon verification of the
updated vendor password,
the password will
automatically be reset.
Agenda
• MyFloridaMarketPlace Overview
• VIP Registration
• Vendor Email Notifications
• Password Reset
• Tips & Resources
Vendor Tips
• It is important for vendors to keep their account up to
date for several reasons:
– MFMP uses the information in vendor registration accounts
to communicate opportunities / information to vendors.
– Facilitates timely delivery of purchase orders (PO).
– Facilitates timely payment of goods or services provided.
• MFMP allows vendors to update account information
at their convenience in VIP.
Websites
MFMP Website
MFMP University
MFMP Vendor Information Portal
Direct Deposit (EFT)
Substitute Form W-9
Resources
Contact the MyFloridaMarketPlace Customer
Service Desk:
Phone: 866-352-3776
Email: VendorHelp@MyFloridaMarketPlace.com
Hours: Monday – Friday, 8:00 a.m. – 6:00 p.m., Eastern time
Thank you for taking MFMP University’s
Online Training.