Purchasing Directors’ Meeting
January 16, 2014
Craig J. Nichols, Secretary
Agenda
• Introductions & Welcome Comments – Kelley Scott
• MFMP – Kasey Bickley
• Professional Development & Governance – Veronica
McCrackin
• Bureau Chiefs - New Contracts, Renewals, and Upcoming
Solicitations
• Hot Topics – All
2
Introductions and Welcome Comments
• Introductions
– Bob Fierro, Category Manager, Professional Services
– Terry Goodwin, Category Manager, Fleet, Energy & Law
Enforcement
– Greg Bunn, Category Manager, Supplies
3
MyFloridaMarketPlace
Utilization Update
• We continue to see improvements in MFMP utilization.
– We have wrapped up utilization efforts with Phase 3 agencies
and are working on the utilization support strategy for the
2014 calendar year.
– We will continue to focus on eQuote activities and will be
scheduling an eQuote focus group meeting later this month.
4
MyFloridaMarketPlace
Training
• Training dates in Tallahassee for January – March 2014 have
been posted on the MFMP website.
• The MFMP team is conducting statewide training in the Ft.
Lauderdale/Miami area at the end of January. Registration is
available on the website, and a communication was sent to
purchasing and finance and accounting liaisons.
• We are in the process of updating the Buyer and system
administrator manuals and drafting a comprehensive
Sourcing manual.
5
MyFloridaMarketPlace
CR 155: Commodity Code Restructuring
• We have finalized the UNSPSC code set and the mapping
from FLID (current custom codes) to UNSPSC, and they are
posted on the MFMP website.
• We will be communicating with agency system
administrators this week to schedule a system administrator
focus group in February to begin reviewing the changes to
agency workflows.
6
MyFloridaMarketPlace
eInvoicing Initiative
• Over the next calendar year, the MFMP team will be working
with Ariba to increase the number of vendors electronically
invoicing through MFMP.
• We have identified a group of roughly 800 vendors, divided
into three waves, that we will work to enable.
• These vendors include both commodity and services
vendors.
7
MyFloridaMarketPlace
MarketView Sunset
• On December 16, DFS went live with PO information in FACTS.
• Later that week, the PO search and reports functionality was
disabled in MarketView.
• We continue to work towards disabling the commodity code
search and the vendor search at the end of the fiscal year. The
new UNSPSC codes will be available on the UNSPSC website.
Vendor search will be available through VIP.
• Customers can search VIP using the username and password
“publicuser”. If access is needed to see the vendor’s FEIN, the
agency system administrator will need to request the access
from the MFMP Customer Service Desk.
8
Professional Development
Needs Assessment Results
On November 8, 2013, the Professional Development Team
issued a needs assessment survey to all state agencies. The
survey’s purpose was to determine the number of state
employees who need certification or recertification as contract
managers or negotiators. The cumulative survey results are
reflected in the chart below.
FCCM Course
FCCN Course
Existing
New
TOTAL Existing
New
TOTAL
209
1,816
2,025
213
341
128
9
Governance
Legislative Session 2014 and Rule Revisions
• Legislative Session 2014
– Senate Bill (SB) 0606/Senator Clemens – Governmental Ethics
• Rule Revisions
– Rule 60A-1.011 Identical Evaluation of Responses
– Rule 60A-1.041 Solicitation Requirements
– Rule 60A-1.045 Single Source Purchases of Commodities and
Contractual Services
– Rule 60A-1.046 Emergency Purchases of Commodities and
Contractual Services
10
Services and Special Projects Bureau
Solicitations
• PCard
– Responses received on January 14, 2014
• Pharmaceutical GPO
– DOAH hearing concluded
11
Services and Special Projects Bureau
Upcoming Solicitations
• Mail Services
– Conducting customer meetings to review scope of work
– Anticipate launching RFP in February
• Equipment Maintenance and Management Services
– Surveyed agency users
– Currently researching options
• Temporary Staffing
– Met with agency users to determine need
– Working on proposed solutions
12
Services and Special Projects Bureau
Updates
• Management Consulting/Financial & Auditing Services
–
–
–
–
State term contracts are effective January 15, 2014
Management Consulting - 973-000-14-01
Financial & Performance Auditing - 973-000-14-02
Customer and vendor orientation on January 23, 2014
• Mail Services (991-530-12-1) vendor Pitney Bowes Management
Services notified us that they have officially changed their name
to Novitex Management Services, Inc. We are currently reviewing
documentation and will post a bulletin board notice and notice
on the State Purchasing contract website once the change is
approved.
13
IT/Telecom Bureau
Solicitations
• Commercial Off-the-Shelf Software ITB (01-252-035-M)
– Responses submitted January 6, 2014
• Network Infrastructure ITB (15-250-000-X)
– Anticipate release this month
Renewals
• Land Mobile FM or PM Communications Equipment
(725-500-12-1)
– Planning to renew through June 29, 2016
14
Goods Bureau
Actions Completed
• Motor Vehicles (071-000-14-1) – awarded and posted
• Construction, Industrial, Agricultural & Lawn Equipment
(760-000-10-1) – renewed through June 30, 2015
• Library Materials (715-001-07-1) – renewed through
February 28, 2015
• Shredding ACS (DOR 06/07-36 – ACS) – extended through
June 2014
15
Goods Bureau
Upcoming Renewals
•
•
•
•
MRO (450-000-11-ACS) – renewing through February 2017
Boat Motors (120-440-08-1) – renewing through March 2015
Body Armor (680-850-11-1) – renewing through January 29, 2015
Mail Processing Equipment (600-760-11-1) – renewing through
February 19, 2015
• Tires (863-000-10-1) – plan to renew through February 2015
• Bulk Paper (645-120-10-1) – plan to renew through March 2015
• Equipment and Tool Rental (518-410-13-ACS) – plan to renew
through March 2017
16
Goods Bureau
Upcoming Solicitations
• Capacity Management & Natural Gas
– ITB release – February 2014
– Award projected – May 2014
• Live Capture Fingerprint Equipment
– ITB release – February 2014
– Award projected – May 2014
• Carpet
– ITN release – April 2014
– Award projected – October 2014
17
Hot Topics
Open Discussion
18