Introduction to
Vocational
Rehabilitation for
Medical Providers
THIS PRESENTATION WILL EXPLAIN
•
•
•
•
•
•
•
•
What is Vocational Rehabilitation (VR)
How to become a vendor
Fees and services
Payment process
Eligibility criteria to receive services
Order of Selection and Waiting List
Examples of VR services
How to apply for services
VOCATIONAL REHABILITATION IS
a federal-state program that works with people who
have physical or mental disabilities to help them
prepare for, gain or retain employment. VR is
committed to helping people with disabilities find
meaningful careers.
HOW TO BECOME A VENDOR
1. Register with MyFloridaMarketPlace (MFMP) statewide
electronic procurement system at:
vendor.myfloridamarketplace.com
This online registration system is designed to streamline
interactions between vendors and state government
agencies.
Registering with MFMP is an important step, because
this system is essential in processing payments to
vendors for their commodities or services.
HOW TO BECOME A VENDOR
This online registration must take place prior to VR’s
Vendor Application process being initiated. If you
experience problems completing your MFMP
registration, please contact the MFMP Customer Service
Help Desk at 1-866-352-3776.
*** Vendors providing direct services to eligible
customers are exempt from the 1% fee that MFMP
usually charges, even though vendors must agree that
they will accept the fee. There will be a disclaimer on all
VR authorizations that ensures that VR vendors providing
direct consumer services are not subject to this fee.
HOW TO BECOME A VENDOR
2. Submit the electronic w-9 to the Department of
Financial Services:
https://flvendor.myfloridacfo.com
MyFloridaMarketplace registration and w-9
submission must take place prior to VR's application
process being initiated.
HOW TO BECOME A VENDOR
3. Apply for Vocational Rehabilitation Registration:
To become a registered vendor with VR, you must
complete and sign the appropriate vendor application.
The application may be found on VR’s website
rehabworks.org, on the “Vendors” page.
This is not an electronic application; it cannot be
submitted online. Therefore, please print the
application, complete the information required, and be
sure to include an authorized signature on the
application.
HOW TO BECOME A VENDOR
4. Locate Your Profession in the Vendor Qualification
Manual
In order to process your application, you must attach
professional credentials. The required documents are
outlined in the Vendor Qualification Manual located on
VR’s website, rehabworks.org, on the “Vendors” page.
For any additional forms, click on the link for your
specialty.
Group Medical Providers
• A group of two or more health care providers
licensed by the Department of Health legally
organized as a partnership, professional corporation,
or similar association
• Requires notarized attestation that all health care
providers will maintain appropriate credentials
• Time length of registration – 5 years
HOW TO BECOME A VENDOR
5. Mail or Fax the Completed VR Standard Application with
Supporting Documents to:
Division of Vocational Rehabilitation
Vendor Registration Unit
4070 Esplanade Way
Tallahassee, FL 32399-7016
Fax (850) 245-3394
Processing may take up to two weeks. VR will send a letter
confirming registration after the application and supporting
documents have been processed and approved. Refer all
questions to the Vendor Registration Unit. You may reach the
unit via email at vrvendors@vr.fldoe.org or
call 1-800-451-4327.
FEES AND SERVICES
• Fees are based on the current (date of service)
MEDICARE Part B fee schedule.
• All services MUST be pre-approved by VR prior to the
service date. If additional procedures (e.g. labs, x-rays,
etc.) are needed at the time of the service, approval must
be obtained prior to the procedure. Telephone approval
can be given. Failure to obtain approval may result in
denial of payment for the additional procedures.
• Services (labs, x-rays, surgery) MUST be scheduled and
performed in a facility and by a provider that has been
approved by VR. This includes assistant surgeons and any
hospitalist or specialist called in.
HOW IS PAYMENT RENDERED?
• PRIOR to the service being performed, you (the vendor)
will receive a 2-page Authorization and Billing Invoice.
Without this invoice no service should be performed.
• This invoice will include the vendor name, customer
name, and invoice number. Also included will be an
itemized explanation of service, fee code, date of service,
authorized amount and total. At the bottom will be the
VR Counselor’s signature and a place for the “Signature
of Vendor” (your signature).
HOW IS PAYMENT RENDERED?
• This Authorization and Billing Invoice must be signed and
returned, with a report (diagnosis, treatment plan,
referrals, tests, etc.), in order to be processed for payment.
The vendor copy should be kept for your records.
• Payment will be made within 3 to 4 weeks of receipt of
both the invoice and report by the area VR office.
• Failure to sign or include a report will delay payment until
resolution.
• A subsequent authorization will be issued for any approved
additional procedures done on the date of service.
TO BE ELIGIBLE FOR VR
• The individual must have a goal to become
employed, and
• Their physical or mental disability interferes with
their ability to become employed, and
• VR’s help is necessary for them to prepare for, gain,
or retain employment
WHAT IS ORDER OF SELECTION?
Under Order of Selection, all eligible individuals may be
placed on a prioritized waiting list based on the
significance of their disability. Federal law requires that
individuals with the most significant disabilities be
served first. Movement on the waiting list depends on
funds available and significance of disability.
EXAMPLES OF VR SERVICES
•
•
•
•
•
•
•
•
•
•
•
Medical and Psychological Assessment
Vocational Evaluation and Planning
Career Counseling and Guidance
Training and Education After High School
Job-Site Assessment and Accommodations
Job Placement
Job Coaching
On-the-Job Training
Supported Employment
Assistive Technology and Devices
Time-limited Medical and/or Psychological Treatment
HOW TO APPLY FOR SERVICES
Everyone has the right to apply.
Interested individuals should contact the nearest VR
office (address can be found on rehabworks.org) for
more information.
Those individuals will be invited to the local office for a
preliminary assessment with a VR representative.
ACCESSING SERVICES
1. A counselor will gather:
a. Diagnostics to document a disability
b. Information about work history, education, abilities,
interests, rehabilitation needs, and possible career
goals will be gathered
2. Financial Participation will be determined and may be
required
3. Order of Selection will be determined
4. The individual may be placed on the waiting list
REMEMBER THE OBJECTIVE!
ALL services VR provides
MUST
Lead to a goal of
EMPLOYMENT