Missoula County Public Schools
School District
Hellgate High School
2015-16 STAFF HANDBOOK
1
Contents
MISSION STATEMENT ................................................................................................................................... 6
HELLGATE FIGHT SONG............................................................................................................................... 7
MBI BEHAVIOR MATRIX – HELLGATE HIGH SCHOOL UNIVERSAL EXPECTATIONS .................. 8
P.I.R. LOG 2015-2016 ........................................................................................................................................... 9
PROGRESS REPORT SCHEDULE 2015-2016 .................................................................................................10
ACADEMIC ACHIEVEMENT AWARDS CRITERIA .................................................................................... 11
SEMESTER AND FINAL EXAMS SCHEDULE 2015-2016 ............................................................................ 11
HELLGATE BELL SCHEDULES ...................................................................................................................14
10 MINUTE BREAK SCHEDULE ...................................................................................................................15
HELLGATE CARES ..........................................................................................................................................16
DEPARTMENT TEAM LEADERS 2015-2016 .................................................................................................17
SUPPORT STAFF ..............................................................................................................................................18
HOMEROOM ASSIGNMENTS: 2015-2016 ..................................................................................................... 20
FACILITY RELATED POLICIES ....................................................................................................................21
BUILDING REGULATIONS .............................................................................................................................................................. 21
BUILDING KEYS .................................................................................................................................................................................................21
BUILDING SECURITY .........................................................................................................................................................................................21
WORK ORDERS..................................................................................................................................................................................................21
TELEPHONE EXTENSION SYSTEM AND LONG DISTANCE CALLS ...............................................................................................................21
SMOKE AND TOBACCO FREE SCHOOL AND CAMPUS ...................................................................................................................................21
PROFESSIONAL PRACTICE POLICIES ...................................................................................................... 22
2
OUTSIDE SPEAKERS AND RESOURCES ......................................................................................................................................... 22
CERTIFIED STAFF ABSENCES........................................................................................................................................................ 22
CLASSIFIED STAFF ABSENCES ...................................................................................................................................................... 22
PURCHASING (REQUISITIONS)..................................................................................................................................................... 22
ORDERING SUPPLIES .................................................................................................................................................................... 22
COLLECTION OF MONEY, FOOD OR CLOTHING IN CASES OF COMMUNITY NEED, EMERGENCIES OR DISASTERS................... 22
VIDEO PRESENTATIONS ............................................................................................................................................................... 23
VISUAL AIDS .................................................................................................................................................................................. 23
FEDERAL RIGHTS TO PRIVACY ACT............................................................................................................................................. 23
STUDENT RELATED POLICIES .................................................................................................................. 24
ATTENDANCE REGULATIONS ....................................................................................................................................................... 24
STUDENT DETENTIONS ................................................................................................................................................................ 24
CLASSROOM PERFORMANCE / BEHAVIOR EXPECTATIONS FOR STUDENTS ............................................................................. 24
NOTICE OF UNSATISFACTORY SCHOOL WORK ........................................................................................................................... 24
UNEXCUSED ABSENCE/TRUANCY ................................................................................................................................................ 24
IN-SCHOOL SUSPENSION .............................................................................................................................................................. 25
ATTENDANCE APPEALS FOR STUDENTS ...................................................................................................................................... 25
HARASSMENT & THREATS FROM STUDENTS VIA ELECTRONIC COMMUNICATIONS................................................................ 25
ELIGIBILITY REQUIREMENTS FOR SCHOOL-RELATED ACTIVITIES ........................................................................................... 25
TEXTBOOKS ................................................................................................................................................................................... 26
FIELD TRIPS .................................................................................................................................................................................. 26
STUDENT FUNDS ........................................................................................................................................................................... 26
FUND RAISING ACTIVITIES ........................................................................................................................................................... 26
NURSE’S OFFICE ............................................................................................................................................................................ 26
A.
REFERRAL ................................................................................................................................................................................................26
B.
ACCIDENT REPORTS (FILED BY STAFF MEMBERS): .........................................................................................................................26
C.
REPORTS OF STAFF MEMBER INJURIES: .............................................................................................................................................27
3
STUDENT AIDES/ASSISTANTS FOR STAFF .................................................................................................................................. 27
GRADING POLICY .......................................................................................................................................................................... 27
REPORT CARD INFORMATION...................................................................................................................................................... 27
WEB PRESENCE ............................................................................................................................................................................. 28
CLASS SCHEDULE CHANGES .......................................................................................................................................................... 28
STUDENT RECORDS ACCESS ......................................................................................................................................................... 28
WITHDRAWALS AND TRANSFERS FOR STUDENTS ..................................................................................................................... 28
CELL PHONES ................................................................................................................................................................................ 29
SUBSTANCE ABUSE RESPONSE PLAN FOR STAFF........................................................................................................................ 29
BUS CODE OF CONDUCT................................................................................................................................................................ 30
EXTRACURRICULAR ACTIVITIES AND FIELD TRIPS .....................................................................................................................................30
FIELD TRIP POLICY AND PROCEDURES ....................................................................................................................................... 32
BUS REQUESTS FOR FIELD TRIPS: .................................................................................................................................................................34
CODE OF CONDUCT FOR ASSEMBLIES .......................................................................................................................................... 34
ATTENDANCE ................................................................................................................................................................................ 35
ATTENDANCE PROCEDURES ...........................................................................................................................................................................36
MAKE-UP WORK SCHEDULE:..........................................................................................................................................................................38
MAKE-UP WORK SCHEDULE FOR SUSPENDED STUDENTS: .......................................................................................................................38
ATTENDANCE FORMS AND INFORMATION: ..................................................................................................................................................38
STUDY HALL GUIDELINES ............................................................................................................................................................ 40
SECTION 504 PLANS FOR STUDENTS .......................................................................................................................................... 41
SEXUAL HARASSMENT OF STAFF MEMBERS ............................................................................................................................... 42
WEAPONS-FREE SCHOOL ...................................................................................................................................................... 43
GUN-FREE SCHOOLS ...................................................................................................................................................................... 44
TITLE IX/GENDER EQUITY .......................................................................................................................................................... 45
TITLE IX/GENDER EQUITY COMPLAINT PROCEDURE ...............................................................................................................................45
CRISIS PLANS .................................................................................................................................................. 46
4
EMERGENCY SIGNALS: .................................................................................................................................................................. 46
FIRE/ EVACUATION: ..................................................................................................................................................................... 46
FIRE DRILL EVACUATION PLAN .....................................................................................................................................................................47
LOCK DOWN PROCEDURES .......................................................................................................................................................... 48
LOCK DOWN DUE TO BIO/CHEMICAL HAZARD: .........................................................................................................................................49
LOCK DOWN WITH DIRECTED EVACUATION: ..............................................................................................................................................49
BOMB THREAT: .................................................................................................................................................................................................49
EARTHQUAKE: ...................................................................................................................................................................................................51
EVACUATION/EXIT PLAN TO PAXSON SCHOOL .......................................................................................................................... 54
ALTERNATE EVACUATION PLAN TO UNIVERSITY OF MONTANA............................................................................................... 55
FIRST RESPONDER KIT LOCATION FIRST FLOOR ( .................................................................................................................... 56
FIRST RESPONDER KIT LOCATION SECOND FLOOR ( )............................................................................................................ 57
FIRST RESPONDER KIT LOCATION THIRD FLOOR ( .......................................................................................................... 58
UTILITY SHUT-OFF VALVE LOCATIONS FIRST FLOOR ............................................................................................................... 59
UTILITY SHUT-OFF VALVE LOCATIONS SECOND LEVEL ............................................................................................................. 60
UTILITY SHUT-OFF VALVE LOCATIONS THIRD LEVEL ............................................................................................................... 61
REQUEST FOR BUILDING USE....................................................................................................................................................... 63
REQUESTING PRINTING ................................................................................................................................................................ 63
OUTLOOK NETWORK INFORMATION .......................................................................................................................................... 65
LIBRARY RESOURCES & SERVICES ............................................................................................................................................... 66
LIBRARY MEDIA CENTER USE ...................................................................................................................................................... 67
HELLGATE COMPUTER LABS USAGE: ELAB (RM 324) AND ILAB (RM 317) ......................................................................... 67
SUBSTITUTES: ................................................................................................................................................ 69
STUDENT TEACHERS AS SUBS ...................................................................................................................................................... 71
5
Mission Statement
6
Hellgate Fight Song
WE ARE THE KNIGHTS OF HELLGATE HIGH;
WE ARE LOYAL, STRONG AND BOLD
OUR HONOR STEMS FROM THE KNIGHTS, BRAVE AND TRUE,
THE GLORY OF THE SCARLET AND GOLD
OUR GOALS ARE SET FOR VICTORY IN EVERYTHING WE DO
COURAGE IS THE SYMBOL OF THE LOYALTY THAT WE GIVE
THE GLORY OF THE SCARLET AND GOLD
H-E-L-L-G-A-T-E
K-N-I-G-H-T-S
HELLGATE KNIGHTS
FIGHT ON YOU KNIGHTS AND GO ONWARD TO VICTORY
AND WIN FOR THE SCARLET AND GOLD
CARRY YOUR COLORS HIGH LIKE CHARGES IN THE SKY
AND CAPTURE THE FLAG OF YOUR FOE
HELLGATE KNIGHTS ARE AFTER FAME,
FORGE AHEAD AND WIN THIS GAME
FIGHT ON YOU KNIGHTS AND GO ONWARD TO VICTORY
AND WIN FOR THE SCARLET AND GOLD
7
MBI Behavior Matrix – Hellgate High School Universal Expectations
Hellgate High
School
Universal
Expectations:
Be Safe
Be
Responsible
Be Respectful
All Settings
Instructional
& Office
Areas:
Respect yourself,
others, & property
Follow directions
Walk on the
right side
Follow school
policies
Sign in & Sign out
of office
Keep moving
during passing
times
Keep learning
environment
positive
Keep learning
environment
positive
Keep hands/feet
to self
Keep your language
clean
Use equipment
for instructional
purposes
Be in your seat, with
materials, ready to
go at the bell
Pay attention
Keep HHS clean
Be in your seat,
with materials,
ready to go at
the bell
Keep HHS clean
Clean up after
yourself
Follow the law
& school
policies
Report problem
behavior to a staff
member
Stay on task
Close & lock
lockers
Leave area in
good condition
Take pride in &
care of our
school’s
facilities
Give your best
effort
Attend all classes
Carry hall pass
Wait in lunchline patiently
Represent HHS
positively
Show affection
acceptably
Practice
academic
honesty &
integrity
Use passing time
effectively
Engage in
learning
Demonstrate
acceptable
behavior.
Use manners
Represent self
& school
positively
Recognize the
teacher’s right to
teach and other
students’ right to
learn
Keep your
language clean
Keep noise
level
reasonable
Demonstrate
positive
attitudes &
sportsmanship
Accept diversity
Hallways &
Stairwells:
Consider others
& move quietly
Respect other
people’s
personal space
Courtyard & Campus &
Cafeteria: Community:
Sit in chairs &
eat at tables
Report safety
issues & spills
to a staff
member
Allow passage
between black
lines in
cafeteria
Use crosswalks
Respect private
property
Treat peers
with respect
8
P.I.R. LOG 2015-2016 -- Hellgate High School Teachers
Please submit the P.I.R. Log with your CSPD printout to the main office no later than May 6, 2016.
Required Days (Contract Days–18 hours):
Initial if participated indicating recorded on wmcspd website:
September 28, 2015
January 25, 2016
April 25, 2016
Professional Development Day
Professional Development Day
Professional Development Day
Initial if Participated (Not recorded on wmcspd website):
November 13, 2015
Conferences
April 15, 2016
Conferences
6 Hours
6 Hours
6 Hours
6 Hours
6 Hours
Flexible Days (12 hours flexible days): If a bargaining unit member chooses not to
participate in the MEA Convention (October 15-16), he/she must complete twelve hours of
“flexible PIR” at another time outside the work days/hours established in the 2015-2016
calendar.
Instructions for printing out your PIR Log from the wmcspd website http://www.wmcspd.org/ are:
1. Log In and choose the My Records Tab.
2. Make sure you have done the evaluations for all sessions. (Click on the clipboard icon under
the evaluation column to do the evaluation.)
3. Click on Reports, pick Use of Flexible PIR Hours Detail, set the dates 7/1/15-5/6/16 and choose
pdf. If nothing shows up when you click preview, check the upper right hand corner of
window. There is a pop up blocker sometimes. Click on that to allow popups, then press
preview again. Print that PDF preview.
4. Check to make sure all of your classes are listed on the print out. If you are unable to print
out the PIR Log or classes are missing, please list the class information below:
If unable to print off the wmcspd website, please list information below:
Title of Flexible PIR Program Attended
Date of
Program
Hours
Principal's
Initials
Date
Approved
Total Hours:
I have successfully completed all of the flexible PIR programs listed above.
SIGNATURE:
NAME:
DATE:
(Please print)
9
Progress Report Schedule 2015-2016
Progress Report Periods
Semester 1
Date
Semester 2
Date
Progress Report 1
09/25/15
Progress Report
1
02/26/16
Progress Report 2
10/30/15
Progress Report
2
03/25/16
Progress Report 3
12/04/15
Progress Report
3
05/06/16
Semester 1 Ends
01/22/16
Semester 2 Ends
06/10/16
Grades are due NO LATER THAN 8:00 a.m. on the Tuesday following the end of the progress report periods or
first semester. Second semester grades are due before you check-out for the summer on the last teacher-day
of school. It is essential (and fundamentally respectful to colleagues who make the deadline) to put
grades on the computer on time or even better before the deadline.
Progress Report grades are letter grades. For office aides, study hall, study skills or teacher aides you will
give them an “S” or a “U”. In order to enter the “S” or “U” you need to do it in EDIT MARKS. “S” and “U” will not
post, you will get an error message if you try and post them. The percentage should be entered under notes –
not in the comment box. Also, check your rosters and if you have any discrepancies please let the Records
Clerk know. Do not give incompletes. If a student turns in work at a later date, you can do a grade change at
that time. Also, check your rosters and if you have any discrepancies please let the Records Clerk know.
Semester grades must be a cumulative letter grade.
NOTE: If a student name who should receive a grade is MISSING from your roster when you try to enter
grades, please e-mail the student’s name to the Assistant Principal, Lynn Farmer.
NOTE: If you need to change a grade, please email the Records Clerk the student’s name, what semester is
changing, the class name and what the old and new grades are. Only emails from the teacher will constitute
a grade change.
Penalty for Withdrawal from a Class: If a student wants to withdraw from a class after the beginning of the
first or second semester, they have five days to do so from the first day of the semester without being
penalized. If a student wants to withdraw from a class after the first five days, then they have an additional
five days to do so, but may ONLY take a study hall in its place. They will receive a W/F for that class, resulting
in an F at semester. This is only for juniors and seniors unless there are special circumstances that are
approved by the Counselor and Assistant Principal of the student.
10
Academic Achievement Awards Criteria
A student who maintains a GPA of 3.70 or greater per semester for three consecutive semesters will be
awarded an academic letter.
Once the academic letter has been awarded, a student will receive a pin each time they are able to maintain a
GPA of 3.70 or greater per semester for two consecutive semesters.
In order to be considered for an academic letter, a student must be in good standing with attendance and
behavior.
Semester and Final Exams Schedule 2015-2016
This schedule was researched, debated and voted on by staff. When we voted on this as a staff, we voted for
the all or none format, meaning every student takes the exam. This was done to establish rigor and maintain
high academic standards. Many students will take exams beyond high school and it was decided if we wanted
students to take exams seriously and maintain the integrity of the curriculum, testing had to be a requirement
for all students.
Please respect the current testing policy and do not diminish the quality of it by letting students opt
out of exams or not doing a cumulative evaluation. In addition, another strong reason for going with this
schedule is to allow staff an opportunity to do other authentic means of assessment: defense or presentation
of a semester project, panel debate, lab practicum, or creating a project during the exam schedule using
concepts learned throughout the semester. You are encouraged to be creative and do what works best for you
and your students, but again it has to be cumulative and have meaning.
Although there is no longer an official testing committee, you can see Darcy Hover if you have questions. The
original testing committee got feedback from staff and students on this exam schedule and the majority were
in favor of it. Until a new committee forms and a change is initiated by staff, this is the agreed upon test
schedule. In 2014, the rotating period schedule changed to a fixed period schedule to align final week
schedules at Hellgate, Sentinel and Big Sky.
11
SEMESTER ONE: There will be no school on Monday, January 18 in observance of Martin Luther King Jr. Day
and Monday, January 25 for staff records day.
Wednesday, Jan 20
Per 3
BREAK
Per 4
Thursday, Jan. 21
7:50am - 9:50am Per 6
9:50am - 10:00am
10:05am - 12:05pm
Friday, Jan. 22
7:50am – 9:50am
Per 1
7:50am – 9:50am
BREAK
9:50am - 10:00am
BREAK
9:50am - 10:00am
Per 7
10:05am - 12:05pm
Per 2
10:05am - 12:05pm
LUNCH 12:05pm - 12:55pm
Per 5
1:00pm - 3:00pm
SEMESTER TWO:
The last day of school is June 10, 2016.
Tuesday, June 7
Wednesday, June 8
Thursday, June 9
Per 3
7:50am - 9:50am
Per 6
7:50am – 9:50am
Per 1
7:50am – 9:50am
BREAK
9:50am - 10:00am
BREAK
9:50am – 10:00am
BREAK
9:50am - 10:00am
Per 4
10:05am - 12:05pm
Per 7
Per 2
10:05am - 12:05pm
10:05am – 12:05pm
LUNCH 12:05pm - 12:55pm
Per 5
1:00pm - 3:00pm
Points to Remember:
You are expected to give a graded activity during your testing time. If you finish early, have something
planned for the students to do for the remainder of the period. (Goal setting for second semester or for
next year, a critical evaluation of their performance during the semester, or evaluation of the course or teacher
are just three possible examples.)
Students are to be kept the full two hours. Please keep students out of the hall during the periods. Be
available in the afternoon for student help and makeup’s. Remind the students that final exams will be
given only during test week. Students should use the afternoon for makeup and study time.
12
The week prior to test week will be normal teaching schedules with no field trips. Students may be asked to
take chapter or unit tests during this pre-exam week. There will be no major, final semester exams until test
week.
Some sort of cumulative evaluation is required! Test day is not a free day and it is not an option for
students to opt out of the exam if they have a certain percent.
Senior Test Schedule (Teachers are to test seniors only on the assigned which will be published in the future)
English, Family & Consumer Science, Industrial Ed., and Art
Social Studies, Health Enhancement, Business Ed., and Math
Science, Music, and Foreign Languages
Last day for seniors - Senior Celebration
Senior Graduation is Saturday, June 4th @ 3:00pm
May or June X , 2016
May or June X , 2016
May or June X , 2016
June X , 2016
13
Hellgate Bell Schedules
Buses arrive at 7:40am and depart at 3:07 p.m.
The librarian, teachers, counselors and administrators shall be at their respective work stations from 7:40am
to 7:50am, as well as from 3:00 pm to 3:40 pm for supervised, individualized, independent, counseling and/or
study. Teachers have the option of working with students during the lunch period, as well.
Regular Bell
Schedule:
Professional Bell
Schedule:
ASSEMBLY
SCHEDULE
Period 1
7:50-8:40
Period 1
7:50-8:32
Block 1
7:50-8:33
Period 2
8:45-9:37
Period 2
8:37-9:20
Block 2
8:38-9:22
10 min break
9:37-9:47
Period 3
9:25-10:07
Block 3
9:27-10:11
Period 3
9:47-10:37
Period 4
10:12-10:54
Block 4
10:16-11:00
Period 4
10:42-11:31
Lunch
10:54-11:39
Lunch
11:00-11:45
Lunch
11:31-12:16
Period 5
11:44-12:26
Block 5
11:50-12:34
Period 5
12:21-1:11
Period 6
12:31-1:13
Block 6
12:39-1:23
Period 6
1:16-2:06
Period 7
1:18-2:00
Block 7
1:28-2:12
Period 7
2:11-3:00
Block 8
2:17-3:00
1st Friday Bell
Schedule:
Homeroom
Schedule:
MBI Teaching
Schedule
Period 1
7:50-8:39
Homeroom
7:50 - 7:55
Period 1
7:50 - 8:35
Period 2
8:44-9:35
Period 1
8:00 - 8:19
Period 2
8:40 - 9:25
10 min break
9:35-9:45
Period 2
8:24 - 8:43
10 min break
9:25 - 9:35
9:45-10:34
Period 3
8:48 - 9:07
Period 3A
9:35 - 9:55
Period 4
10:39-11:34
Students w/ NO Tardies excused @ 11:27
Period 4
9:12 - 9:31
Period 5
9:36 - 9:55
Lunch
11:34-12:19
Period 6
Period 5
12:24-1:13
Period 6
1:18-2:07
Period 7
2:12-3:00
Period 3
Teach on-time behavior 9:35-9:55
Period 3B
9:55 - 10:40
10:00- 10:19
Period 4
10:45- 11:30
Period 7
10:24 - 10:43
Lunch
11:30 - 12:16
Homeroom
10:49 - 11:05
Period 5
12:21 - 1:11
Period 6
1:16 - 2:06
Period 7
2:11 - 3:00
Period 1
7:50 - 9:50
Finals Schedule:
Period 3
7:50 - 9:50
Break
Period 4
9:50 - 10:00
10:05 12:05
Lunch
Period 5
Period 6
Break
Period 7
7:50 - 9:50
9:50 - 10:00
10:05 12:05
Break
Period 2
9:50 - 10:00
10:05 12:05
12:05 - 12:50
12:55 3:00
14
10 Minute Break Schedule
Week
08/26/15
08/31/15
BARRACLOUGH
BOYLES
BOYNTON
BROWN, J
BROWN, L
BUBOLTZ
BURCKHARD
BUSTILLOS
BYRNE
CHENEY
CHRISTOPHERER
CLARK
09/08/15
09/14/15
09/21/15
09/29/15
COLE
COMPTON
CONNELLY
CONNER
CORDIAL
DEAN
DELALOYE
DERRYBERRY
DOHN
ELLIOTT
EPPERLEY
GANT
GRENER
HANFORD
HAYS
HENDRICKS
HENTHORN
HILLER-CLARIDGE
HINMAN
HIRSCHENGERGER
HIXSON
HOOVER
HOVER
HUGUET
10/05/15
10/12/15
10/19/15
10/26/15
JENSEN
KLIMKIEWICZ
KOLCZAK
LARUM
LURGIO
MARKS
MARTIN
MARTIN BROWN
McCORKLE
McKENZIE
McNEILL
MOSER
MURPHY
MURRAY
NICHOLS
OBERBILLIG
OJALA
PARCHEN
SWANSON
SWOFFORD
THOMPSON
WANIATA
WARNER
WOLSTED
11/02/15
11/09/15
11/16/15
11/23/15
11/30/15
WYSKIVER
TBD
YOUNG
ZINKE
BARRACLOUGH
BOYLES
BOYNTON
BROWN, J
BROWN, L
BUBOLTZ
BURCKHARD
BUSTILLOS
BYRNE
CHENEY
CHRISTOPHERER
CLARK
COLE
COMPTON
CONNELLY
CONNER
CORDIAL
DEAN
DELALOYE
DERRYBERRY
DOHN
ELLIOTT
EPPERLEY
GANT
GRENER
HANFORD
12/07/15
12/14/15
HAYS
HENDRICKS
HENTHORN
HILLER-CLARIDGE
HINMAN
HIRSCHENGERGER
HIXSON
HOOVER
HOVER
HUGUET
JENSEN
KLIMKIEWICZ
01/04/16
01/11/16
01/19/16
01/26/16
KOLCZAK
LARUM
LURGIO
MARKS
MARTIN
MARTIN BROWN
McCORKLE
McKENZIE
McNEILL
MOSER
MURPHY
MURRAY
NICHOLS
OBERBILLIG
OJALA
PARCHEN
SWANSON
SWOFFORD
THOMPSON
WANIATA
WARNER
WOLSTED
WYSKIVER
TBD
02/01/16
02/08/16
02/16/16
02/22/16
02/29/16
YOUNG
ZINKE
BARRACLOUGH
BOYLES
BOYNTON
BROWN, J
BROWN, L
BUBOLTZ
BURCKHARD
BUSTILLOS
BYRNE
CHENEY
CHRISTOPHERER
CLARK
COLE
COMPTON
CONNELLY
CONNER
CORDIAL
DEAN
DELALOYE
DERRYBERRY
DOHN
ELLIOTT
EPPERLEY
GANT
GRENER
HANFORD
HAYS
HENDRICKS
03/07/16
03/14/16
03/21/16
03/28/16
HENTHORN
HILLER-CLARIDGE
HINMAN
HIRSCHENGERGER
HIXSON
HOOVER
HOVER
HUGUET
JENSEN
KLIMKIEWICZ
KOLCZAK
LARUM
LURGIO
MARKS
MARTIN
MARTIN BROWN
McCORKLE
McKENZIE
McNEILL
MOSER
MURPHY
MURRAY
NICHOLS
OBERBILLIG
04/11/16
04/18/16
04/26/16
OJALA
PARCHEN
SWANSON
SWOFFORD
THOMPSON
WANIATA
WARNER
WOLSTED
WYSKIVER
TBD
YOUNG
ZINKE
BARRACLOUGH
BOYLES
BOYNTON
BROWN, J
BROWN, L
BUBOLTZ
15
05/02/16
05/09/16
05/16/16
05/23/16
05/31/16
BURCKHARD
BUSTILLOS
BYRNE
CHENEY
CHRISTOPHERER
CLARK
COLE
COMPTON
CONNELLY
CONNER
CORDIAL
DEAN
DELALOYE
DERRYBERRY
DOHN
ELLIOTT
EPPERLEY
GANT
GRENER
HANFORD
HAYS
HENDRICKS
HENTHORN
HILLER-CLARIDGE
HINMAN
HIRSCHENGERGER
HIXSON
HOOVER
HOVER
HUGUET
06/06/16
JENSEN
KLIMKIEWICZ
KOLCZAK
LARUM
LURGIO
MARKS
Hellgate Cares
Hellgate Cares is a non-profit organization that provides financial assistance to individual Hellgate High students to
fulfill their basic needs. Although the organization was established years ago, the needs of students continue to grow.
In 2013, approximately 44% of Hellgate High School’s population was recorded as falling below the federal poverty
level.
Hellgate Cares is solely funded by donations and aims to serve as many
students as possible. Last year, over $2000 was spent helping students buy shoes, basic clothing, school supplies, and
personal hygiene products as well as reaching out to hundreds of needy students at Christmastime and
graduating seniors.
You may make donations at any time of the year to Hellgate Cares; it is always greatly appreciated. Please consider
donating as part of your holiday giving. Checks, cash, and gift cards are welcome and may be dropped off at the
Hellgate High School office in care of our bookkeeper, Jeanie Hughes. All donations to Hellgate Cares go to
students—not teachers or programs.
Any HHS teacher or staff member can make a request on behalf of a student; requests are reviewed by teachers Linda
Cordial and Julie Burckhard with input from our school social worker, Tracy Ledyard.
Thank you for considering a donation to help Hellgate take care of its own.
16
Department Team Leaders 2015-2016
Art – Marvin Pauls
Jeff Brown
Amy York
Music – Leon Slater
Ryan Davis (Orchestra) (.5)
Ellen McKenzie (Choir)
Business – Beth Huguet
Beth Cole
Steven Klimkiewiez (.67)
School Counselors – Christine Kolczak
Katie Boynton
Jessica Buboltz
Ben Martin
English – Carla Hinman
Rhian Clark
S. Renee Conner
Laramie Dean Carlson
Jill Derryberry
Britt Hanford
Caroline Lurgio
Val Murray
Patrick Shepherd
Karen Swanson
Tyson Warner (.67)
Family and Consumer Sciences – Audrey Nichols
TBD
Health Enhancement/PE – Doug Linsted & Joe Slemberger
Heather Cheney
Julie Epperly
Hallie Koppang* (.50 TOSA)
Chris Wolstad
Industrial Technology – Brian Hoover
Jack Kirkland
Jim Swofford
Media Center/Library – Julie Burckhard
Shaun Gant
Mathematics - Lee Brown and Jeff Dohn
Nick Grener
Jeff Hays
Corey Lind
Brittany Lowney (.33)
Shane McCorkle
Alan Pfister
Charles Rinehart
Zandy Startin
Science – Melissa Henthorn
R.L. Boyles
Brian Connelly (.50)
Darcy Hover
Rob Jensen
Patrick Murphy
Dave Oberbillig
Eric Ojala
Ellen Parchen
Mike Staats
Social Studies – John Marks
Courtney Christopher
Christine Hiller-Claridge
Patty Hixon
Rachel Lunde (.17)
Travis Suzuki (.50)
Lindsay Thompson
Jeff Waniata
Charlene Young
Special Edu – Gail Compton & Laurie Zinke
Camille Barraclough, Psychologist
Linda Cordial
Laura Elliot (.67)
Maureen Martin-Brown
Janeen McNeill
Ed Snook
Sarah White, Deaf Ed
Title 1 – Matt Quinlan
John Buck
World Languages – Debbie Hendricks
Brianna Bustillos O’Leary (.50)
Charles Byrne
Nancy Hirschenberger
Jin Hua (.33 grant)
Lisa Moser
Brandon Work (.33)
Katie Wyskiver
17
Support Staff
Administrative Assistants:
Mary Kaplan: Principal’s Secretary 6020
Aesop (Substitutes)
Classified Staff Payroll
Central Administration Contact
Faculty & Staff Handbooks
504 Section Plans
State Reports
Bulletin
Q Shell Parent Connect
Graduation
Terry Wisherd: Attendance Clerk 6033
Attendance
Discipline
Phone Calls & Warning Letters
Blue Cards
Office Aides
Lori Willumsen: Records Clerk 6042
Records & Transcripts
New Student Registration
Withdrawals
Homeroom Rosters
Report Cards
Grade Changes
Susan Crossman: AD Secretary 6043
Rosters & Schedules for Activities
Reader Board
MHSA Concerns
Transportation
Lockers
Jeanie Hughes: Bookkeeper 6024
Budget Oversight
Purchase Orders
Petty Cash
Activity Cards
Fees & Fines
Free & Reduced Lunch Program
Margie Allen: SpEd Secretary 6070
IEP/CST Scheduling
Student Records
Special Edu. Parent Contacts
Custodial/Maintenance Staff:
Joe Potter
Terry Huetter
Ed Baylor
Barry Canham
Tim Cardarelli
Achilles Datsopoulos
Bill Fischer
Allen Legreid
Jim Schneider
Jeff Weist
Food Service:
Jeri Matten
Kimberlee Carlson
Crystal Downey
Trish Loran
Custodial Supervisor
Maintenance Coordinator
Custodian
Custodian
Custodian
Custodian
Custodian
Custodian
Custodian
Custodian
Kitchen Manager/Head Cook
Kitchen Helper
Assistant Head Cook
Kitchen Helper
Special Education Services:
Margie Allen
Secretary
Leslie Burham
Para Educator
Lindsey Eiseman
Para Educator
TBD
Para Educator
6070
6070
6070
6062
8029
6029
6067
6067
6067
6067
6067
6067
6067
6067
6034
6034
6034
6034
John Rider
Tracy Ledyard
Jennifer Thomas
Para Educator 6062
Social Worker 6062
Para Educator 6062
18
CSCT:
Rye Palen
Katya Mickelson
Katie Gjelten
Sierra Lowney
Kristen Dougherty
Petra Thysell
CSCT Program #1
CSCT Program #1
CSCT Program #2
CSCT Program #2
CSCT Program #3
CSCT Program #3
Hearing Impaired Services:
Lauren Dursma
Sign Lang.
Brandon Gale
Sign Lang.
Ann Hauns
Sign Lang.
Kathryn Opp
Sign Lang.
Bilingual Tutors:
X
Judy Sylvest
Interpreter
Interpreter
Interpreter
Interpreter
ESL
Bilingual Tutor
6036
6036
6603
6603
6025
6025
6065
6065
6065
6065
6633
6616
Athlete’s Support Services:
Greg Chandler
Equipment Manager
J. Paul Capp
Trainer
6677
6618
Flagship Program:
Emily Sandersfeld
6071
Coordinator
School Resource Officer:
Jim Johnson
SRO
6055
Health Clinic:
Lisa Flanagan
TBD
6028
6028
School RN
School LPN
19
Homeroom Assignments: 2015-2016
Freshman (2019)
Sophomore (2018)
Juniors (2017)
Seniors (2016)
Boyles
Cole
Epperly
Dean Carlson
Hanford
Hixson
McKenzie
Linsted
Lurgio
Oberbillig
Ojala
Quinlan
Shepherd
Snook
Staats
TBD
Zinke
Byrne
Cheney
Christopher
Compton
Conner
Dohn
Hirschenberger
Hover
Lind
Murray
Nichols
Parchen
Pfister
Thompson
Waniata
Young
Brown, J.
Henthorn
Hinman
Hoover
Jensen
Klimkiewicz
Koppang
McCorkle
McNeill
Murphy
Pauls
Rinehart
Swofford
Warner
Woldstad
Brown, L.
Clark
Cordial
Derryberry
Grener
Hiller-Claridge
Hays
Hendricks
Huguet
Marks
Martin-Brown
Moser
Slater
Slemberger
Startin
Swanson
Wyskiver
20
Facility Related Policies
Building Regulations
As a classroom teacher, it is important that you become familiar with the following building regulations
and also inform your homeroom students of them:
1. Building keys may not be given to students to use at any time.
2. Student use of any facility will be permitted only with: (A) prior Administrative permission, and (B) direct
staff supervision.
3. Doors and windows are locked and lights turned off in classrooms each night. Lights should also be turned
off when a room is not in use.
4. Posters and notices to be placed in the building must be approved and stamped by the assistant
principal/AD. Do NOT use tape or tacks to hang anything. Only approved painters’ tape or sticky tack can be
used.
5. Requests for building use must be made, in writing, through the Activities Department.
All bulletin announcements must be turned in by 1:30 p.m. and be signed by a staff member to be in the
following day’s bulletin. The goal is for announcements to run 3-5 minutes daily, so please keep
announcements limited to 3 sentences. Any single announcement will only be allowed to run for 3
consecutive days.
Building Keys
Teachers may obtain keys from Lynn Farmer, Assistant Principal. Check in keys at the close of school.
Guard keys carefully; never allow students to use school keys. Do not tag keys or label them in any way;
if lost, they can be used for entrance to the building or to some part of the building.
Building Security
All staff members have a responsibility to check outside doors, as well as classroom doors and windows
when working in the building on weekends or after hours. All lights, computers and other electrical
equipment are to be turned off when not in use.
Work Orders
If there is facility work needed in your room, fill out a work order form and give it to Terry Huetter. Work
order forms many be found in the main office.
Telephone Extension System and Long Distance Calls
Staff members must use their assigned billing number to place long distance telephone calls from the
work place, which are to be funded by the District. Do not allow any student access to your assigned
billing number.
Smoke and Tobacco Free School and Campus
The Board of Trustees has established a policy which is consistent with the promotion of good health
standards for both the tobacco and non-tobacco-user alike. Hellgate High School has been designated
as a smoke-free and tobacco-free campus for students and staff. Smoking and chewing are not allowed
at school or school activities.
21
Professional Practice Policies
Outside Speakers and Resources
Use of community resources is encouraged, but must be authorized by the Main Office. Notify the receptionist
as to room and time that a speaker is to be in the school. Outside guests must be cleared by the Main Office.
Student visitors are not allowed on campus during the school day. On very rare occasions, there may be
exceptions, but only with the Assistant Principals’ prior approval and written consent.
Certified Staff Absences
If it is necessary to be absent from school because of illness or related causes, notify Aesop. A leave form must
be filled out for personal, comp time, bereavement, or professional in addition to going on Aesop as soon as
possible and turned in to the principal’s secretary to be signed by principal and sent to payroll.
Classified Staff Absences
Para-educators, tutors, library media assistant, etc: If it is necessary to be absent from school because of
illness or related causes, notify the Aesop system. Office staff: Please call Jessica at 728-2400, ext. 2010, and
let her know if you need a sub. Please fill out the paperwork and turn in to the principal’s secretary.
PLEASE SEE INSTRUCTIONS ON USING AESOP ON p. 69-72.
Purchasing (Requisitions)
All materials ordered by Department Chairs from MCPS funds must be obtained by filling out an MCPS
Requisition Form. Each Requisition Form is limited to materials being ordered from a single source (this
pertains to outside vendors as well as the MCPS warehouse).
Requisition forms are available on line or in the school office and orders must be approved by the Department
Chairperson and the Building Principal. The District Office staff then prepares and releases the actual
purchase orders. It is the responsibility of the person who initiates the Requisition Form to contact the MCPS
Business Office if there are questions or problems about the shipment.
Ordering Supplies
All orders on approval must be processed through the Department Chairperson and the Building Principal. Do
not use standard Requisition Forms. All ordering on approval is processed by the District Business office.
Collection of Money, Food or Clothing in Cases of Community Need, Emergencies or Disasters
In case of community need, emergencies or disasters within the community, the schools may become
collection points if authorized by the Superintendent of Schools. Any group or organization not affiliated with
22
the school district, wishing to in any way involve the district, employees and/or students in the collection of
money, food or clothing as a result of community need, emergency or disaster must submit such a request, in
writing, to the Superintendent of Schools.
Video Presentations
No staff member is to show video films that are rated R (restricted) unless written notice has been given to the
parent/legal guardian prior to viewing. The notice must inform parents of their right to opt-out. Use of all
films must have a significant relationship to the curriculum being presented. The Principal must be notified
prior to the showing of an R-rated film.
Visual Aids
Visual aid equipment may be checked out from the library.
Federal Rights to Privacy Act
Administration will provide staff with documentation explaining the law: Federal Rights to Privacy Act
(FERPA). Staff will refrain from speaking in any public venue, to include hallways, common faculty rooms, and
workrooms, any information concerning students’ academic, behavior, or attendance performance. These
conversations should be held in secured location where the privacy of student information is possible.
23
Student Related Policies
Each teacher is responsible for the supervision of students assigned to him/her for the entire class
period. This includes student aides. Teachers should not leave students unsupervised at any time. If
an emergency demands the teacher's presence away from the teaching area, the teacher will (1) give
specific emergency instructions to his or her students; and (2) should request that a colleague in an
adjacent classroom be alerted for any specific student needs which might occur.
Attendance Regulations
Montana law provides that the legal record for student attendance is reported (via computer) by the
classroom teacher. THEREFORE, roll will be taken within the first 10 minutes of each period and the
teacher’s attendance records will be reconciled with the Attendance Office as needed. Accurate attendance
records are vital.
Student Detentions
Students are entitled to a minimum of twenty-four hours’ notice to make arrangements to participate in a
detention.
Classroom Performance / Behavior Expectations for Students
Classroom expectations should be a result of departmental collaboration and aligned with the MBI
expectations at Hellgate. A copy should be posted in the classroom and explicitly taught at the beginning of
each semester and referred to routinely throughout the semester to manage student behavior. Each teacher
will file a copy of his/her guidelines for student performance and conduct in his or her sub folder.
Notice of Unsatisfactory School Work
Hard copies of grades will be mailed home only at semester; students and parents can check progress on Q so
accurate and timely entry of grading is vital. At the time of each progress report, teachers will inform
parents by telephone or email if a student is failing, or performing below the “C” level. Any time a student is
failing in class, the parent must be notified by the teacher. Please keep a log of the date and method of the
notification in Q visits. All teachers are accountable to the Principal regarding how and when parents have
been contacted.
Unexcused Absence/Truancy
A student who is truant or absent without parent excuse will receive one lunch detentions per class period
missed. For excessive absences, the attendance committee will determine if credit may be suspended with a
mark of NG (no grade) in place of the grade. As with all attendance policy violations, a student and/or
parent/guardian may appeal the credit suspension to the attendance appeal committee.
24
In-School Suspension
A student suspended from classes within Hellgate’s In-School Suspension program or participating in the
Intensive Study program who follows all behavior guidelines will receive full credit for all work completed in
ISS. ISS absences will not count toward a student’s ten-day total; HOWEVER, a student disciplined in In School
Suspension WILL NOT BE ELIGIBLE to participate in extra-curricular activities on any school day spent in ISS.
Attendance Appeals for Students
Any student who exceeds ten total absences may have credit suspended in the respective class. A credit
suspension is NOT the same as a loss of credit. A loss of credit is indicated by a mark of “F” on the report card
and student transcript. A credit suspension is indicated by a mark of “NG” on the report card and transcript.
Hellgate’s attendance office contacts the parent/guardian of students when the following numbers of class
periods have been missed in one or more classes: 6 total days, 8 total days, and 11 total days on a quarterly
basis. Parents are contacted monthly via mail, phone or email when students have missed one or more classes
4 or more unexcused days.
A student has the due process right to appeal any attendance policy violation to the attendance appeals
committee. The appeals process includes an application that is available in the student attendance office.
Appeal applications are due to the Attendance Clerk by the Friday before the final test week of the
semester.
Harassment & Threats from Students Via Electronic Communications
Any harassing or threatening act conducted via text message, voice message, email, or other means of on-line
communication. If the behavior or its ramification constitutes a disruption of the learning environment,
Hellgate High School reserves the right to discipline its students who threaten and/or harass their classmates
or staff members regardless of where or how the specific behavior occurs by:


A suspension served in-school.
A suspension served out-of-school.
The Assistant Principals will make this determination based upon the severity of the charge.
Eligibility Requirements for School-Related Activities
Academic eligibility is checked four times each semester. Please make sure grades are updated before
each grade check. To be eligible to participate in a Missoula County Public Schools activity, a student must
pass five (5) classes (two and one-half credits per semester) at the end of one semester in order to be eligible
for the following semester. Any student with one or more F’s at any grade check date will be ineligible to
play for ten (10) days, but can still practice. Students must also keep at least a 2.0 GPA to be eligible.
Credit deficiencies may not be made up in any manner except regularly scheduled classes during the two
regular school semesters. Summer school, correspondence courses, night courses, etc., may not be used to
regain eligibility.
25
Textbooks
Every effort should be made to impress on the student the importance and necessity of protecting books.
Teachers are expected to keep an accurate record of materials checked out to students and any damage done
to school materials.
Field Trips
An administrator must approve all field trips in advance. Requests for field trips should be made at least two
weeks in advance to allow time for scheduling. Request forms are available in the front office and online. If
your field trip involves taking students from other classes, those teachers must be notified at least two weeks
in advance. No field trips will occur the week before, and/or the week of semester or yearend testing. There
must be a certified first-aid person present on every field trip. Please see complete fieldtrip procedures on p.
29-31.
Student Funds
Funds raised by student organizations are received and expended through the bookkeeper in the Main Office.
Funds collected should be turned in to the school bookkeeper in the main office at the end of each
business day. Under no circumstances should any student organization maintain a private account.
Purchases can only be made utilizing the student fund purchase order forms. Prior approved Student Fund
Purchase Order forms are mandatory for all purchases.
Fund Raising Activities
Fund raising by classes or student groups must be approved through the Principal a minimum of one week
prior to the event.
Nurse’s Office
A.
Referral
1. Any teacher or staff member should notify the nurse any symptoms of a student health problem
(vision, etc.) or unusual behavior which may indicate illness.
2. Injuries to students while under a teacher's supervision that require the nurse's attention require the
teacher to fill out an Accident Report form.
B.
Accident Reports (filed by staff members):
Accident reports should be obtained from the nurse's office and completed any time there is injury to a
student under your supervision which requires any sort of first aide or medical attention. These are
then turned into the main office to be signed by the principal and then sent to the Business Specialist.
26
C.
Reports of Staff Member Injuries:
All staff members and faculty members injured on the job and/or on campus must submit a formal
report to the Personnel Office in the Central Administration building. The report should provide
detailed information pertinent to the accident/injury/incident.
Student Aides/Assistants for Staff
Students may serve as a teacher aide or as a student assistant in an office IF APPROVED BY THE HIGH SCHOOL
ASSISTANT PRINCIPAL. Students must first find a staff member who is willing to assign them as an assistant
and assume the responsibility for supervision during the class period of service.
The students must obtain a STUDENT AIDE CONTRACT from the Attendance Secretary. The student must fill
in all the necessary information and have the proposed supervising staff member sign in the (Signature of
teacher) space. Teachers who sign this form ARE COMMITTING TO THE DIRECT SUPERVISION OF THE
STUDENT DURING THE PERIOD FOR WHICH RESPONSIBILITY IS ACCEPTED. The student then signs the form
and delivers it to the Assistant Principal for approval. The form is then returned, by the student, to the School
Counselor for schedule changing purposes.
The student is not to begin serving as a STUDENT AIDE until the counselor provides a SCHEDULE CHANGE
FORM. It is important that the student deliver the SCHEDULE CHANGE FORM to both of the teachers affected
by this change of schedule. STUDENT ASSISTANTS are limited to ONE PERIOD of service per school day!
Teachers may have no more than two assistants without administrative approval.
Grading Policy
1. Each teacher will develop written guidelines for student grading for his or her classes. The method for
determining a final grade will be explained to the students, in writing, at the beginning of the course. If
you use a percent scale, the following is in effect:
90
-
100
=
A
80
-
89
=
B
70
-
79
=
C
60
-
69
=
D
0
-
59
=
F
2.
Each student will receive a written copy at the beginning of the course.
3.
All policies for make-up work and grading, as outlined in the Student Handbook, will be followed by every
teacher.
Report Card Information
1.
Letter grades will be issued at progress periods. Credit will be given on the basis of a semester grade.
The semester grade is a reflection of a student’s cumulative work over the entire semester.
27
2.
Grade Rosters are on Q. Each teacher is responsible for posting grades.
3.
The following grades can be issued: A, B, C, D, F, and I (for incomplete). Incompletes must be completed
within four weeks after the beginning of the subsequent semester or the I will become an F. Incompletes
are only given if approved by an Administrator.
Web Presence
Starting in the 2015-16 school year, an implementation process will be developed in order to facilitate a web
presence for each staff member.
Class Schedule Changes
Class schedule changes will be for SOUND EDUCATIONAL PURPOSES ONLY. The only transfers after the
beginning of the school year that will be considered are those that:
1.
Are deemed necessary by the parent(s), counselor, teacher and administrator involved; or
2.
resulted from registration or computer error.
The final approval for any transfer will come from an administrator. Students have five school days to add a
new class to their schedule and ten days to drop without penalty.
Please do not agree to allow a student to transfer in or out of your class until the student has seen a counselor.
Refer all requests for transfers to the student's counselor. Every effort will be made to keep you informed of
all pending transfers. Do not refuse admittance to any student who has a transfer form from a
counselor. Allow the student to be admitted and discuss your concerns with the counselor at a
mutually convenient time.
Student Records Access
Students and/or parents may access the respective student's permanent records by contacting the
appropriate counselor (or Main Office when counselors are not available). If there is a question concerning
the propriety of a request, please refer to the Board Policy Handbook.
Withdrawals and Transfers for Students
Students who withdraw from school must first report to the Principal with written permission from parents.
Students will have a withdrawal sheet that must be signed by each teacher when they return any school
property. Any moneys due the school and not paid will be recorded on the permanent record card. No official
diploma or transcript will be issued for a student who owes money to the school.
28
Cell Phones
The possession and use of cell phones, IPods, and other handheld electronic devices on school grounds, at
school sponsored activities, or while otherwise under the supervision and control of District employees is a
privilege.
Students are prohibited from operating a cell phone or handheld electronic device (or camera embedded in
such a device) while in a locker room, bathroom, or any other location where the privacy of others may be
violated.
Students may use cell phones and other handheld electronic devices on campus before the school day begins,
during the passing time in the hallways while walking from one classroom to the next, during the lunch hour,
and after the school day ends. Posted classroom rules should state the teacher cell phone expectations. If not
otherwise stated, cell phones other electronic signaling devices are not allowed in classrooms during the
instructional period or passing time, unless specific permission is given by the teacher. The device must be
turned off and kept out of sight during the instructional period, including time out of a classroom on a
hall pass and during study halls. Unauthorized use of such devices disrupts the instructional program,
contributes to tardiness and possible cheating, and distracts from the learning environment. Therefore, school
officials, including classroom teachers, may confiscate such devices when used inappropriately. Confiscated
devices will be turned in to the Assistant Principal and will only be returned to the parent or
guardian. Repeated unauthorized use of such devices may result in progressive disciplinary action. For
further information, please see Policy 3630.
Students:
It is the student's responsibility to:
1. Know and follow each teacher's policies.
2.
Understand the legal ramifications of inappropriate electronic communication, including but not limited
to cyber bullying, sexting, etc.
3.
Understand the district discipline guidelines as outlined in the Student Handbook and District Policy.
Teachers:
It is the teacher's responsibility to:
1. Articulate and communicate classroom policies to students and families in a variety of formats.
2. Guarantee equal access to electronic devices if they are required for an assignment.
3. Understand the district discipline guidelines as outlined in the Student Handbook and District Policy.
Substance Abuse Response Plan for Staff
The following plan is to be used in responding to a variety of student behaviors: radical change in behavior,
repeated lethargy, discussions of substance use, drawing or wearing signs related to drug/alcohol use, or clear
physical signs of use.
29
Step 1: Meet with student individually and quietly in the hallway. Stand close to them and say, “I am very
concerned. Your behavior today is very different, for several days you have appeared very lethargic in class;”
or, “I heard you discussing alcohol use in class;” or, “You are drawing/ wearing signs of drug or alcohol use.”
Describe in detail what you observe that concerns you, but do NOT make any accusations. In a concerned,
caring manner, ask them to explain their behavior to you.
Step 2: Decide:
 Does the behavior now appear NOT to be substance related? Choose A.
 Do you have some questions still that it might be substance related? Choose B.
 Are you fairly convinced that the behavior is substance related? Choose C.
A. Consider counselor referral for other issues that you are concerned about. You decide whether to tell the
student you are making the referral.
B. Make a counselor referral. Remember the counselor’s conversations with students are confidential. You
must also notify Assistant Principals (Case Manager also, if appropriate) so they can begin to look for
patterns. Assistant Principals will not see students on this notification alone unless it appears to be part of
a pattern.
C. Call Assistant Principals to the classroom to escort the student.
1. Once a student is referred to Assistant Principals/Administrator, Administration will:
a. Question the student. Determine whether to search or not. If a search is done, parents are
contacted. If search produces something, police are contacted. Discipline consequences,
including suspension, ensue.
b. If student admits use, parents/counselors are contacted and discipline, including suspension, is
applied.
c. If student does not admit use and search produces nothing, parents and students are still advised
of level of concern.
2. Once a student is referred to the counselor, assume follow-through on the part of the counselor who
will safeguard confidentiality.
3. If you are interested in finding out what happened after your referral, it is your responsibility to get
back in touch with the Assistant Principals or the counselor. Again, remember in all cases,
conversations are confidential, but they can let you know whether you should continue to watch and
be concerned or not. Both Assistant Principals and administrators will reinforce that you were
concerned about the student.
Bus Code of Conduct
Extracurricular Activities and Field Trips
Just as there are rules of conduct and behavior in the classroom, so, too, there are rules of conduct while on the
road. These rules exist to ensure a safe, enjoyable trip for all passengers.
30
REMEMBER, you represent your school. All the students before you have worked hard to establish a positive
image. We are respected throughout the state and any conduct that deters from this image is not acceptable.
The actions of one person can affect the safety and quality of the trip for others. Therefore, a violation of these
basic rules may lead to suspension from bus privileges and/or elimination from participation in future events
and activities.
1. The bus is an extension of the classroom. The teacher or coach on board the bus is in charge of students.
He or she will maintain discipline and be in control of students at all times.
2. Be respectful and courteous to your fellow students. Students should use a normal conversational voice
level at all times. No shouting or screaming. This helps the driver give his or her undivided attention to
the road. Use of stereos is permitted with headphones only.
3. Do not block emergency exists with musical instruments, athletic gear, etc. The aisle must remain clear at
all times.
4. Please remain seated when the vehicle is in motion. The only time you may be out of your seat is to use
the restroom. No sleeping on the floor or in overhead luggage racks.
5. For charter coaches, no more than one person per seat. For school buses, no more than three per seat for
K-5 and no more than two per seat for sixth through twelfth grade.
6. No sitting backwards in seats and hanging over the seat back. Seats are easily damaged and your safety is
greatly compromised. Also, no sitting, standing, or walking on armrests.
7. No flash pictures on the bus at night. The driver could be momentarily blinded by the flash.
8. Please do not throw cans, bottles or paper towels in the toilet. These items will plug the unit and leave the
restroom inoperable.
9. Some drivers may be carrying personal cellular phones. These phones are for emergency use only.
10. If the motor coach is equipped with video monitors and your group chooses to use them, the person in
charge of the group is responsible for deciding what is played and not played. Neither the school nor the
bus company is responsible for lost or damaged tapes.
11. All vandalism done to buses will be charged to the school. The school will, in turn, be responsible for
disciplining the responsible party. This may include collecting money for repairs.
12. Please help keep the bus neat and clean. Use available plastic sacks and garbage containers on board. At
the end of the trip, the teacher or coach in charge will ensure that passengers collect trash and leave the
bus in the same good condition as when the trip started.
13. REMEMBER: These rules exist to ensure a safe, enjoyable trip for all passengers. Think and act in a
manner that will not tarnish the image of your school, your community and yourself.
31
Field Trip Policy and Procedures
A “field trip” occurs when students leave school grounds for an educational purpose. It is a student trip for the
purpose of curriculum related study (part of the classroom educational experience), MHSA interscholastic
athletics, co-curricular activities, outdoor education, or part of a school-sponsored club.
Types of field trips include:


Day field trips
Recurring field trips (same activity over and over on regular basis, such as a choir or sports game)
Field trips with special hazards:
Near water or involving swimming or boating
In remote locations/hiking
Involving animals (farms, zoos, riding animals, etc.)
Involving outdoor education
Extended field trips – overnight field trips or out of area (over 50 miles)
Out of country field trips
At the beginning of each school year, MCPS shall send an Annual Field Trip consent form to the
parents/guardians of each student within the District. This Annual Field Trip Consent Form shall cover all
local field trips occurring within Missoula for the school year and shall be effective for one school year. If a
student’s parent or guardian sign the Annual Field Trip Consent Form, a separate permission form is not
required. MCPS shall maintain a record of all students whose parents/guardians submitted the Annual Field
Trip Consent Form. Pursuant to Board Policy 2075, building principals have developed procedures for field
trips. Prior to each field trip, the teacher or sponsor will fill out and submit the Field Trip Approval Form for
approval. (See form in index, page 131.)

Field trips of a distance exceeding 400 miles (one way): Must be approved by the
Superintendent/designee at least 60 days in advance.

Out of Country: Superintendent/designee, Principal, Regional Director, and Board approval required
6 months in advance.
Building Principals: May approve all other field trips.
Students earning the right to travel for competitions with less than 60 days’ notice: Will receive special
consideration.
Upon approval of a local field trip by administration, the teacher or sponsor must provide each student for
whom annual consent has been provided with the Field Trip Opt-Out Form explaining the details of the local
field trip. A parent or guardian wishing to have their child excluded from the field trip must complete and sign
the form. This “opt-out” shall only apply to the specific field trip, and the parent’s or guardian’s consent from
the Annual Field Trip Consent form shall remain active. If a parent or guardian has not signed the Annual
Field Trip Consent Form, the teacher or sponsor shall provide that student with a Field Trip Consent Form
which must be completed and approved by the student’s parent or guardian before the student may
participate in the field trip.
32
Upon approval of any other field trip occurring outside of Missoula, the teacher or sponsor must provide each
student with a Field Trip Consent Form which must be completed and approved by the student’s parent or
guardian before the student can participate. The form should describe the field trip and provide general
information about the trip.
Upon approval, the teacher or sponsor must provide each student with a Field Trip Consent Form which must
be completed and approved by the student’s parent or guardian. The form describes the field trip and
provides general information about the trip.
Extracurricular coaches are not required to fill out a Field Trip Approval Form prior to each out of district
event, and students participating in extracurricular activities with recurring trips must provide only one Field
Trip Consent Form per season.
In addition, each volunteer chaperone will be provided with the District’s Guidelines for Volunteer Field Trip
Chaperones.
A person with a currently valid American Red Cross Standard First Aid Card or equivalent first aid training
certification must be present for all field trips, athletic and other off-campus events.
OPI and national safety organizations strongly recommend that, in the interest of providing the safest means
of transportation available. Students should be transported to school-related activities in school buses, which
meet state and federal school bus standards. Passenger vehicles and vans do not offer the same safety levels
as school buses; and therefore, present a substantially higher risk to passengers; which in turn presents
greater levels of liability to the District and to the driver of the vehicle.
MCPS does not allow students to be transported to school-related activities in District owned or leased vans
that do not meet school bus safety standards.
Personal vehicles should only be allowed to transport students to school-related activities when it is both
practical and reasonable and only after the completion of the Volunteer/Employee Driver Vehicle Use Form
and approval is given by the school principal. Proof of insurance must accompany the form. Additionally, the
Field Trip Permission Form must be signed by the parent or guardian indicating the use of the car is
authorized. In this case, responsibility and liability rests first and primarily with the driver.
Field trips are valuable and we need to consider the impact they have, first, on students in the way of
makeup work and secondly, on our colleagues and the disruption of their classes. We want to give the
message to students that they need to be responsible for their work in other classes and can only attend
if their parents see the impact on their academic performance and then approve it. At the same time,
we do not want to create more work for the attendance office. Thus, the students will be required to
bring the planned absence form to the sponsoring teacher before the field trip.
The Sponsoring Teacher Must:
1. Complete a Field Trip Request Form and have it approved by the Principal.
2. Check Q to see that all participating students have turned in their Annual Field Trip Consent form.
3. Require all students not participating in the field trip to complete an Opt-Out form and return to the
teacher.
4. Notify as far in advance as possible following:
33

STUDENTS: Require and provide the planned absence form with the parent’s signature.
Record and return to student so he/she has all assignments.

COLLEAGUES: Send an email to al staff with an attached list of the students at least one week
in advance. Please send a reminder shortly before the activity and alert teachers about those
students who do not participate in the field trip. Inform students and attendance office of
where these students are to report during the fieldtrip time.

Attendance Secretary: Take attendance the day of the activity before departure, and bring the
attendance report to the attendance office.
There will be no field trips during the last week of the quarter or the week prior to semester finals
week.
REMINDER: You must have a First Aid Certificate in order to take students on a schoolsponsored field trip.
Bus Requests for Field Trips:
Field trips of a distance exceeding 400 miles (one way) are to be approved by the superintendent/ designee at
least 60 days in advance. Students earning the right to travel for competitions with less than 60 days’ notice
will receive special consideration. Travel outside of the country must be approved by the
Superintendent/designee and the Board of Trustees at least six months in advance. Building principals may
approve all other field trips. Building principals will develop procedures with respect to field trips, excursions,
and outdoor education.
Code of Conduct for Assemblies
Faculty: Please sit among the students in the grade that matches your homeroom. If you have no
homeroom, sit among the freshmen or the sophomores. Be a visible presence and help to squelch
inappropriate behaviors by taking swift action.
Please review this sheet with your students prior to each assembly.
These are the expectations for student behavior at assembly and concert presentations during the school day:






Arrive on time. Be seated as soon as you enter the assembly/concert site. When the Master of Ceremonies
comes to the podium, respond with immediate silence.
Give concert performers/ assembly speakers your respectful attention. Do not whisper, point, or comment
while performers sing, play or speak.
Applaud only when a piece is fully concluded. Clap as enthusiastically as you wish to, but please don’t
shout or whistle.
Final applause begins when the bows after completion of the last selection on the program is finished.
Stand to leave only when the audience has concluded applauding the last performers and their conductor,
or when dismissed by the Master of Ceremonies.
Please keep in mind that the performers are taking a risk by performing in front of the whole school. Be
supportive of their efforts in every way.
34
Attendance
Education is a cooperative venture to which the student learner, the teacher, and the parent/guardian
contribute. The collaboration of students with one another in the classroom, coupled with their participation
in well-planned learning activities under the guidance of a classroom teacher, are vital to their mastery of
subjects and skills conducive to a productive life. This established principle of education underlies and gives
purpose to the requirement of compulsory schooling in every state in the nation. Public education exists as the
foundation for developing the communication and collaboration skills necessary for participating on the global
stage. Because regular school attendance is integral to this process and to the individual success of each
student, Missoula County Public Schools provides a structure within which students in grades Pre-K through
twelve can gain the maximum benefit from the instructional program. Enrolled students are expected to be in
attendance every day as required by law and/or District policy and procedures (MCPS Policy 3122).
Compulsory Attendance
Parents are responsible for seeing that their children of age seven (7) or older prior to the first day of school,
attend school until the later of the following dates:
1. The child’s sixteenth (16th) birthday;
2. The date of completion of the work of the eighth (8th) grade.
Parents shall enroll the student unless the student is:
1. Provided with supervised correspondence or home study;
2. Excused because of a determination by a district judge that attendance is not I the best interests of the
child;
3. Enrolled in a non-public or home school;
4. Enrolled in a school of another district or state under the tuition provisions of this title;
5. Excused by the Board upon a determination that such attendance by a child who has attained the age
of sixteen (16) is not in the best interests of the child and the school.
Missoula County Public Schools will continue tuition-free attendance of resident students not reaching 19
years of age by September 10. Students in MCPS are expected to attend and be enrolled as full time students.
However, with the approval of the building principal and Superintendent or designee, students may be
enrolled less than full-time if the student is enrolled for at least one clock hour per day (including passing
periods). This applies to students currently enrolled in MCPS’ schools as well as home school students and
private school students. This provision applies to students in grades K-12. Part-time students must
participate in the state wide student assessment which any student in the grades designated for assessment is
required to take.
Any student who wishes to receive a diploma from a Missoula County Public School high school, must be
enrolled as a full-time student during his/her senior year and meet the same credit requirements as other
students in MCPS’ schools.
35
A full-time senior student is defined as a student enrolled in a minimum of four (4) classes. Exceptions to this
allow for university enrolled high school students, District-directed school-to-work and service learning
experiences, as approved by the principal and Superintendent. Any student who has been expelled from
another school district will not be allowed to attend or enroll in MCPS during the term of expulsion from the
expelling school district. MCPS Policy 3120
Attendance Procedures
Education is a cooperative venture to which the student, the teacher and the parent/guardian contribute.
Prompt, regular attendance in school is an important factor in determining a student's academic success,
including success in meeting state and local requirements for graduation. Students who attend school
consistently develop better socially, establish better communication with their teachers, acquire important
lifetime habits such as dependability, self-sufficiency, and responsibility and have greater success
academically. Missoula County Public Schools recognizes that school attendance is the responsibility of the
student and parent/guardian, supported by the teachers and administration. The following procedures are
designed to encourage regular and punctual school attendance so that learning can take place. It is intended to
be positive and not punitive, and all measures taken will be in the students’ best interest. These practices and
procedures will assist families and school personnel in making attendance decisions.
A. Student's Responsibility: It is the student's responsibility to:
1. Attend all assigned classes and other instructional activities on time every day that school is in session;
2. Be aware of and follow the correct procedures when absent from an assigned class or other instructional
activity;
3. Request any missed assignments due to an absence; and
4. Complete assigned work in a timely manner.
B. Parent or Guardian's Responsibility: It is the responsibility of the student's parent/guardian to:
1. Ensure the student is attending school;
2. Inform the school in the event of a student absence;
3. Be aware of and follow the correct procedures for reporting student absence; and
4. Work cooperatively with the school and the student to resolve any attendance issues that may arise.
Students are required to attend all assigned classes and/or other instructional activities every day school is in
session, unless the student has a valid excuse for absence, in accordance with Section 20-5-103, MCA.
C. Excused Absences: These include family authorized absences and school authorized absences. The
following reasons shall be sufficient to constitute excused absences:
1. Family authorized excused absences:
a. Personal illness
b. Family emergency or death in the family
36
c. Medical or dental treatment
d. Other activities as approved by the school
2. School authorized excused absences
a. Approved field trips
b. Interscholastic competitions and events
c. Other activities as approved by the school
D. Unexcused Absences: - These are absences which are not authorized by the parent/guardian or the school.
The following absences are examples of absences which will not be excused:
1. Leaving school premises without authorization from the nurse, the attendance office or the principals’
offices;
2. Failing to attend class (while remaining on the premises) without advanced permission;
3. Family trips/vacations for which no prior arrangement have been made with the school;
4. Other absences not authorized by the school or parent/guardian.
E. Reporting Student Absences - PLEASE CALL 728-2444
When a student must be absent from school, the parent/guardian is requested to notify the school’s
attendance office, whenever possible, in advance of the absence. If the school attendance office does not
receive advance notice, the school will make a reasonable effort to contact a parent/guardian to verify the
student absence. If the school is unable to contact a student’s parent/guardian after a reasonable effort has
been made, the absence will be recorded as unexcused. Single or multiple absences that are not verified by a
parent/guardian, or which have been recorded as unexcused, may be handled as part of the disciplinary
process.
Whenever possible, students are to request make-up work in advance of the absence and to complete work
according to the timelines established by the individual teacher.
Absences necessitated by student participation in field trips or extra-curricular activities must be excused in
advance.
F. Procedure for Student Prearranged Absences
All absences other than illness and family emergencies should be planned for in advance. Prearranged
Absence forms are available in the Attendance Office. If a student is to be absent for two (2) or three (3)
days, they must see an Assistant Principal for approval; four (4) or more days require the approval of
the Principal.
For school related activities, the list of students attending the activity should be handed in to the
Attendance Office by 3:00 p.m. the day preceding the trip. Also, notify the attendance office of any
changes occurring the day of the event before leaving.
G. Attendance Intervention
37
Each school will develop an attendance intervention committee. At the beginning of each school year, the
attendance intervention committee will confer regarding students who have had attendance issues in the past.
This will provide an opportunity for proactive intervention by the school and the family of the student.
Students accruing six (6) or more absences in a semester will be considered at-risk for developing chronic
absenteeism. A sixth absence in a semester will result in an attendance letter to the parent and a referral to
the attendance intervention committee for review. Unexcused absences may result in a referral to the
attendance intervention team prior to the sixth absence. The attendance intervention committee may, at any
time, intervene on behalf of student considered to be at-risk as a result of attendance issues.
A student accruing ten (10) or more absences in a semester will be considered chronically absent. The school
principal or designee will contact the student’s parent/guardian to confer regarding attendance interventions.
High school students accruing excessive absences may have class credit placed on hold until an appropriate
attendance intervention plan has been developed and implemented. Chronic absenteeism may result in a
referral to Child and Family Services or to the Missoula County Attorney as a child truant from school in
accordance with Section 20-5-106, MCA. Repeated instances of tardiness will result in more severe
disciplinary action.
Make-up Work Schedule:
1 day absence - 2 days make up time
2 days absence - 3 days make up time
More than 2 days absence - 1 week make up time
Make-up Work Schedule for Suspended Students:
Students who have been suspended for behavior, will have an opportunity to complete missed homework;
however they will have no additional time to complete the work. It is the responsibility of the suspended
student to contact their teacher about missed work and complete it independently as if they were in
attendance. Teachers will have individual discretion to grant additional time. Tests missed during suspension
will be taken on the day the student returns from their suspension.
Attendance Forms and Information:
Please take attendance within the first 10 minutes of each class period. Hellgate’s universal MBI
expectation is that all students will be in their seats, with their materials, ready to go when the bell rings. If a
student is not marked absent in Q, then the assumption is made by the Attendance Office staff that the student
is, in fact, in class, so prompt attendance taking is critical. Parents sometimes call to ask if their child is in
attendance and we depend on Q to answer the question. Our Attendance office begins calling home regarding
absent students mid-way through period 1 and continues throughout the day. Our credibility with parents
is severely diminished when we are not accurate in our attendance.
38
Attendance Verification Form
Students (and parents) may claim that the student was actually in class
and believe there is an error. We will send this white form (no carbon
required) to the teacher and ask that you check your records and return
the form to the Attendance Office as soon as possible.
Call Slip
Date: ____Period: ___
To: _____________________
From:
Assistant Principals______
This is a salmon form with the date and period on it that requests that
you send a student to the Attendance Office immediately. This will
ONLY be sent with an official Attendance Office student aide. All aides
will have identification badges. Only official aides are allowed to call
students from your classroom. Attendance aides are students who earn
credit while working to help in the attendance office. We teach
Attendance aides to be polite and quiet when they come to your
classrooms; however, we would appreciate knowing whenever an aide
is inappropriate or if you have a problem with any of them.
Attendance Office______
Sch. Resource Officer _____
PLEASE GO DIRECTLY TO THE
APPROPRIATE OFFICE NOW.
THANKS! Hall Pass
Student
Date
Teacher
Time Left Here
Pass To:
Library
Stay
Return
Central Office
Counselor
Nurse
E Lab
Hall Pass
There is a purple hall pass to use ANY time a student needs to leave
your class to go to another location. Staff members will request to
see this pass whenever they find a student in the hall. The telephone
in the Attendance Office is only available to students with Hall
Passes. Only one person should be allowed to leave the room at a
time carrying a hall pass. Please use hall passes when a student is
going from your room to any other place. You may opt to use a
particular object instead of the paper pass as a restroom pass or for
short-term passing in the hall. Please put your name on such an
object so the staff members can know the location that the student is
traveling to and from.
Other
39
Left to return to class
Staff Initials
(Time)
Blue Card
Student’s Name Date/Time Arrived/Ret
Please go to the attendance office
Blue Card
Intention: To provide a safe place for students who were
incapable of being in class and help them return to their next
class.
Practice: Students may ask for a blue card. Staff should
provide one immediately and send the student to the
attendance secretary. Staff may also offer a student a blue
card if they think it’s warranted.
Indicators: If a student is visibly upset, seems agitated or is
incapable of participating. And always, blue cards should be
given if a student asks.
Ask the attendance Clerk where to sit quietly
until the end of the period. Before leaving school
Procedure:
A student should receive the blue card from the teacher with the name and date/time
today, please see me. If you wish to see your
completed.
The
student should
counselor, make an appointment
after this arrive at the attendance desk in a reasonable time. The attendance
period.
secretary
takes the blue card and offers the student a seat in the Assistant Principal’s area. The
secretary will sign the arrival time and either place the card in the teacher’s mailbox if the student
Teacher’s Signature
cannot return to class or provide the card back to the student who will return it to the classroom.
If the student wishes to speak with a counselor they should ask the secretary to see if that person is
available. If unavailable, the student should be encouraged to complete a counselor appointment
request form.
The blue card should not be used as access to the library, flagship, coffee cart etc.
Study Hall Guidelines
Hellgate High School students have the best possible environment for learning. During study halls, students
have an excellent opportunity to acquire learning skills and are encouraged to manage their time wisely.







All students will be assigned to study halls in classrooms with direct teacher supervision.
Teachers, please be punctual. Students and the teacher must arrive in study hall no later than the
tardy bell.
Take attendance daily to ensure accountability and safety. The school’s attendance policy is in effect
for study halls.
All students will earn S (Satisfactory) or U (Unsatisfactory) grades in study hall that will appear on
report cards.
Passes will be issued for those students who need to use school facilities such as the library, computer
labs and math labs. Emphasize that students use these facilities for study, research, reading, or
assignment completion. Students who abuse the privilege of using these facilities will lose it.
After students have been sent to the other work locations described above, the remaining students
should engage in silent study. The first 15 minutes of every study hall should be for sustained,
individual study. No one should be given a restroom pass, locker pass, drinking fountain pass,
or allowed cooperative study until after the silent study period. Only one person should be
allowed to leave the room at a time carrying a hall pass.
Students, who have prearranged plans to work with a teacher during study hall, MUST bring a signed
pass to you in order to leave study hall. That is, they must get the pass ahead of time and bring it with
40

them rather than leave study hall to get it. (Whenever in doubt, confirm the authenticity of a pass with
that teacher.)
Students must bring work (or a book to read) to study hall every day. Supervising teachers should
make sure all students are working/ reading in study hall. If students repeatedly claim to have nothing
to work on, study hall teachers should check with that student’s teachers.
Remember, cell phones are NOT allowed during study hall time, either in the classroom or in the halls.
Section 504 Plans for Students
Section 504 of the Rehabilitation Act of 1973 prohibits discriminatory practices based on disability or
handicap in programs receiving Federal finance assistance. "No otherwise qualified individual with handicaps
in the United States . . . shall, solely by reason of her/his handicap, be excluded from the participation in, be
denied the benefits of, or be subjected to discrimination under any program or activity receiving federal
financial assistance under any program or activity conducted by any executive agency or by the United States
Postal Service." (29 USC Section 794)
Definitions
Individual with handicaps: . . . "Any individual who (1) has a physical or mental impairment which
substantially limits one or more of such person's major life activities, (2) has a record of such impairment, or
(3) is regarded as having such impairment." (29 U.S.C. Sec. 706(8)
Physical or mental: . . . "(A) any physiological disorder or condition, cosmetic disfigurement, or anatomical
loss affecting one or more of the following body systems: neurological; musculoskeletal; special sense organs;
respiratory; including speech organs; cardiovascular; reproductive; digestive; genitourinary; hermic and
lymphatic; skin; and endocrine; or (B) any mental or psychological disorder, such as mental retardation,
organic brain syndrome, emotional or mental illness, and specific learning disabilities. (34 Code of Federal
Regulations Part 104.3)
Major life activities: ". . . functions such as caring for one's self, performing manual tasks, walking, seeing,
hearing, speaking, breathing, learning and working." (34 Code of Federal Regulations, Part 104.3)
Has a record of such impairment: ". . . has a history of, or has been classified as having, a mental or physical
impairment that substantially limits one or more major life activities." (34 Code of Federal Regulations, Part
104.3)
Is regarded as having any impairment: ". . . (a) has a physical or mental impairment that does not
substantially limit major life activities, but is treated by a recipient as constituting such a limitation; (b) has a
physical or mental impairment that substantially limits major life activities only as a result of the attitudes of
others toward such impairment; or (c) has none of the impairments defined, but is treated by a recipient as
having such an impairment." (34 Code of Federal Regulations, Part 104.3)
Teachers are expected to attend Section 504 meetings when the meeting does not occur during
instructional time, as well as complete a written report form that summarizes the student’s progress
and lists the teacher’s recommendations. The principal’s secretary will provide notice of the meetings
and will distribute the 504 progress/recommendations form. Counselors will distribute to the relevant
teachers a copy of the ensuing 504 Plan.
41
Every effort will be made to schedule Child Study Team meetings, Individualized Educational Program
meetings and Section 504 meetings within the eight-hour workday. However, when these meetings extend
beyond the eight-hour workday, bargaining unit members may acquire compensatory time on an hour-forhour basis with the comp time being accrued in fifteen (15) minute increments. Compensatory time will be
taken at a time mutually agreed upon between the bargaining unit member and supervisor.
Sexual Harassment of Staff Members
Definition: Any repeated, unwanted behavior of a sexual nature perpetrated upon one individual by another.
Sexual harassment may be verbal, visual, written, or physical. It can occur between people of different genders
or those of the same sex. Harassing behaviors may occur in a variety of relationships including those among
peers as well as those where there is an imbalance of power between two individuals. The law is primarily
concerned with the impact of the behavior, not the intent. In other words, the law is concerned with how the
person on the receiving end is affected by the behavior, not with what the other person means by the
behavior.
The following behaviors from a peer are considered sexual harassment:
* Staring or leering with sexual overtones
* Spreading sexual gossip
* Unwanted sexual comments
* Pressures for sexual activity
* Unwanted physical contact of a sexual nature
If you believe you have been sexually harassed by a fellow staff member or student or you have questions
about this issue, seek the help of a person whom you trust. Any accusation of sexual harassment is
investigated by an administrator and a written record of the investigation is filed with the Superintendent.
If it is determined an individual has sexually harassed another person, the possible consequences for the
offender may be:
* Conference
* Apology to the victim
* Formal personnel action
* Referral to the police
* A combination of those listed above or any other as deemed appropriate.
Reprisals, threats, or intimidation of the person filing the complaint are treated as serious offenses that could
result in prosecution. In every case, a high degree of confidentiality is maintained to protect all parties
involved.
42
What Can an Individual Do?
If an individual believes he/she is the subject of sexual harassment, that individual is encouraged to do the
following:
1.
Say "NO" firmly, without smile/apology.
2.
Write a letter to harasser.
3.
Talk to colleagues.
4.
Look for a pattern or other victims.
5.
Keep diary or log; keep notes; tapes.
6.
Talk to Title IX Coordinator, Personnel Officer, Administrator or Superintendent of Schools.
7.
File a written complaint with the District in compliance with official policy.
8.
File a complaint with the Human Rights Commission.
WEAPONS-FREE SCHOOL
Missoula County Public Schools prohibits the presence, possession or use of weapon(s) on school property or
at any school-sponsored event unless authorized in writing by the District Superintendent. District students
violating this policy will be dealt with as set out below. District employees may be subject to disciplinary
action. Any other person shall be excluded and/or removed from the property or activity.
Weapons include, but are not limited to, guns, knives, pepper spray, explosives, clubs, or any object that may
be used as a weapon. Any student who is found to bring, possess or have a weapon on school property or at
school-sponsored events shall be suspended and/or expelled for a period of not less than one year unless
modified by the Board of Trustees, upon a recommendation from the District Superintendent. The following
elements will be used to define whether or not an item is a weapon.
The element of danger:
(1) Was a real or perceived danger to self or others established by the use or presence of the object?
(2) Is the object by its very nature a danger, i.e. gun, hunting knife?
The element of reasonable danger:
(1) Was the object used as the manufacturer intended, that is, was it used in a real or potentially dangerous,
violent or threatening manner which resulted in real or potential danger to self and others?
(2) Was the object concealed, hidden, stored in any manner and not reported according to policy?
43
Gun-free Schools
The possession of a firearm on school property or at any school-sponsored activity by any person except law
enforcement is prohibited unless either authorized in writing by the District Superintendent or in connection
with an approved hunter or firearms safety course. District students violating this policy will be dealt with as
set out below. District employees may be subject to disciplinary action. Any other person shall be excluded
and/or removed from the property or activity.
In accordance with the provisions of the Gun-Free Schools Act, 20 USC 3351, any student who brings a firearm
onto school property, except as provided below, shall be suspended or expelled for a period of not less than
one year unless modified by the Board of Trustees, upon a recommendation from the District Superintendent.
In accordance with the provisions of the Gun-Free School Zones Act, 18 USC 922 (q), students may bring
unloaded firearms onto school property for use in an approved program with the prior written permission of
the District Superintendent, or may bring an unloaded firearm to any approved hunter or firearm safety class.
No student shall possess any firearm on school grounds, without authorization, while engaged in or attending
any school-sponsored activity. Violation of this provision shall result in discipline up to and including
expulsion.
The term "firearm" shall be defined as provided in 18 USC 921. This term shall include any weapon which is
designed, or may be readily converted, to expel a projectile by the action of an explosive, the frame or receiver
of any such weapon, a muffler or silencer for such a weapon, or any explosive, incendiary or poison gas.
The School Board may allow authorized persons to display firearms or other dangerous objects for
educational purposes. Advance written permission must be received before such objects may be brought onto
school property. The firearm must be unloaded and in a condition which renders it incapable of being fired.
No ammunition for the firearm may be on school property concurrently with the firearm. At the conclusion of
the display, the firearm must be immediately removed from school property.
If a student violating this policy is identified as a child with disabilities, either under the IDEA or Section 504, a
determination must be made whether the child's conduct is related to the disability.
If the violation of the policy is due to a disability recognized by the IDEA or Section 504, lawful procedures for
changes in placement must be followed for suspensions of greater than ten days. When the gun violation
involves an identified special education student, interim alternative placement may be assigned for up to 45
days pending the due process hearing.
Any student subject to expulsion shall be entitled to a hearing before the Board of Trustees in accordance with
Section 20-5-202 MCA. Nothing in this policy shall prevent the Board of Trustees from making an alternative
placement for a student in lieu of expulsion provided that such placement removes the student from the
regular school program.
The District shall keep a record of all students disciplined under this policy and the circumstances
surrounding their discipline, including the number of students suspended or expelled and the types of
weapons involved. This information shall be provided to other governmental agencies as required by law.
44
Title IX/Gender Equity
Missoula County Public Schools do not discriminate on the basis of sex in programs, activities or employment
as required by Section 86.9 of the regulations of Title IX of the Education Amendment of 1972. Inquiries
concerning Title IX may be referred to the building or District Title IX Coordinator, the Director of Human
Resources of Missoula County Public Schools, or the Montana Human Rights Commission. Title IX Complaint
forms are available in the school's main office.
Title IX/Gender Equity Complaint Procedure
All members of the school community have the right to attend school free from any form of harassment and
discrimination. MCPS and Hellgate High School are committed to providing an environment free of
harassment and discrimination. Each member of the school community has a corresponding responsibility to
report those acts that he or she believes may have violated his or her rights. The following outlines a
procedure for registering complaints.
1. If you believe you have a complaint, attempt resolving it in an informal manner with the person
responsible.
2. If the informal approach does not resolve the complaint, then contact the Assistant Principal.
3. It is necessary to prepare a written statement of the complaint. This statement should be signed and dated before
beingsubmitted to the assistant principal.
45
Crisis Plans
Emergency Signals:
Emergency Announcement over the PA: This is NOT a drill.
Lock Down: Over the PA: This is a lock down. Please follow the procedure.
Evacuation: Over the PA: This is an evacuation. Please follow the procedure.
Directed Evacuation: Over the PA: This is a directed evacuation. Please follow these
directives:(Directives given)
Wait for the All Clear radio signal to all radio holders before returning.
Fire/ Evacuation:
An evacuation will be called by the principal when it is deemed necessary. If a fire alarm sounds, the
building must be evacuated without waiting for any other announcement. All evacuations should be
treated as a bomb evacuation until notified otherwise. Keep cell phones and other communications
devises turned off.
General Evacuation Procedure:
1. Teachers should take grade books and red/green cards, and emergency charts with them upon leaving the
room.
2. Teachers make sure that all students have left the room and that the door and windows are closed after a
visual scan.
3. Teachers check with their “buddy classes” to see if assistance is needed.
4. Teachers follow students to specified staging area and immediately take roll. If everyone is present,
continuously hold up the green card. If someone is not present, if there are extra students present, or if there
is a problem that needs addressing, hold up the red card. Continue to keep students together by class.
5. Central office should have a list of updated contact information for students and staff.
After an evacuation and students and staff are accounted for, one of the following will take place:


Upon getting the “all clear” notice, teachers and students will return to class and again take roll to
account for students.
Relocation will be announced. Each staging area will move to a predetermined relocation site. Upon
arrival, red and green cards will be used to account for staff and students.
After relocation, one of the following will occur:

Upon getting the “all clear” notice, teachers and students will return to class and again take roll to
account for students.
46


Upon direction by the superintendent, students will be picked up by buses and taken to a reunification
center which will be determined at that time.
Upon direction by the superintendent, students and staff will walk to a designated location.
Fire Drill Evacuation Plan
Libby/Christine
Ben/Katie
Lynn
Greg/Terry W
Hallie/Jessica
Lisa/Mary
47
Lock Down Procedures
A lock down is a temporary, building-wide securing of rooms that is designed as an immediate response to a
threat. An emergency signal or announcement will prompt a lock down. Situations like shot being fired should
also prompt a lock down.
Preparation in classroom:


If a classroom door cannot be locked from the inside, then it should be kept locked at all times.
Window coverings for doors should be in place and ready to close. After the lockdown, the windows must
be uncovered according to fire regulations.
General Lock Down Procedure:






Move immediately to the nearest location. Get into a corner nearest the hall and farthest from the door.
Teachers should pull in anyone outside their room and secure immediately.
Turn off classroom lights.
Leave outside windows uncovered.
NO talking or moving.
DO NOT OPEN THE DOOR for any reason.
Make sure your classroom phone is activated to receive incoming calls.
The codes are:
Activate “Do Not Disturb”
Lift handset, press **4
Deactivate “Do Not Disturb”
Lift handset, press ##4.

If you are outside the building and see the blue strobe lights flashing (located at select schools) that
indicate an emergency in progress, do NOT enter the building. Move to the nearest secure location until
the lights go out, an evacuation takes place, or emergency personnel arrives.
 All outside doors should remain locked during school hours. The exceptions to this rule include the
Gerald street doors and the four courtyard doors.

During a lockdown drill or emergency Terry Huetter will lock the Gerald Street doors

The four courtyard doors are controlled by a timer. During our next scheduled lock down drill Lynn
will attempt to use “override” function for emergency situations. This procedure includes a phone call
to central security.

The gate to the courtyard is be left unlocked during school hours as directed by the Fire Marshall. We
recognize the security risk created by the combination, and we are investigating a solution.

Please wear your school identify badge at all times.
48

All visitors in the building must also have a visitors’ name tag visible. If you see a visitor in the building
without a tag, PLEASE escort them to the office if possible, or call the office for assistance. The office
staff will always call ahead, before allowing visitors to come to your room. This is an office routine that
is follow regularly each and every day.

Please monitor the hallway by standing at your doors between periods. I do realize that this is
impossible 100% of the time, but if we each attempt to have hallway presence 80% of the time, we
should be able to have constant staff presence.

Before school the Gerald Street doors are unlocked at 6:00AM for early arriving students. Other doors
are unlocked for student and staff access from 7:00 to 8:00 a.m. This is a change in procedures. Please
be sure to have your key to access the building beginning tomorrow.

The Gerald Street doors will be locked in the evening at 8:00 p.m.

The Courtyard doors are locked at 3:30 p.m.
Lock Down Due to Bio/Chemical Hazard:
1. Follow general lock down procedures. In the event of a chemical/biological threat, the
announcement will indicate that teachers should seal off air intake.
2. This includes turning off registers, closing windows, stuffing cloth at the base of doors, etc.
3. Remain calm until directed evacuation takes place.
Lock Down with Directed Evacuation:
1. Follow general lock down procedures.
2. Administrators, counselors, or emergency personnel will communicate with rooms by PA announcement,
radios, telephone, or personal visit.
3. Upon receiving instructions, quickly and quietly evacuate to designated staging area. Keep students
together. Be prepared to move to relocation site if indicated.
4. In some circumstances, the relocation may be to another part of the school where there will be a direct-tobus evacuation. They will then be taken to a reunification center designated by the superintendent.
Bomb Threat:
Bomb threats may be received in a number of ways: phone call, graffiti, notes or letters, text message, or email.
Some may be from the supposed bomber; others may be passing along something they have heard. All reports
need to be taken seriously. The response may differ, depending on the information available at the time.
49
Response to receiving the phone call:



Keep the caller on the phone as long as possible. Try to signal someone what is going on so that person
can notify the principal or make phone calls. Call 6911 for the central office emergency line.
Immediately go through checklist noting as much information as possible while it is still fresh.
(Checklist on next page.)
Immediately call 240-7273 with as much information as possible.
Continue to keep written record of actions taken.
Principal:
Convene Threat Assessment Team immediately to determine whether it is a credible threat.
Credible: The caller states a time, location, reason for the bomb, or intended target.
Credible: A person or persons can be identified as being the source of the information when reporting a
rumor.
Credible: The caller sounds serious, distraught, or angry.
Non-credible: Information is vague, no details, laughter, caller seems confused when asked questions.
Contact the Superintendent’s Office
Call 911
If perceived to be credible, reasonable action would be to do one of the following:
Evacuate the building immediately.
Use trained volunteer teams to search the outside and common areas inside for suspicious
articles.
Relocate students to an area of the school away from where the bomb is supposed to be while
trained searchers check to see if there are threats outside the building and have teachers do a
visual search of the classroom before leaving.
If perceived to be non-credible, reasonable action would be to do one of the following:
Evacuate the building immediately.
Use trained volunteer teams to search the outside and common areas inside for suspicious
persons or articles.
Notify teachers and staff of action chosen.
Volunteer Searchers:
 Search outside of the building using protocols from training.
 Search inside of the building in all common areas.
 Search locked offices, custodial closets, and unoccupied classrooms.
Teachers:
 As the last one out of the room, scan the room using the protocols from training to identify any articles
that are suspicious or out of place.
50

Leave windows and doors open to minimize damage in the event of explosion; DO NOT TOUCH LIGHT
SWITCH.
Staff and Students:
 Evacuate the building as directed. Make sure all cell phones and other electronic devices are kept
turned off.
Earthquake:

Teachers try to prevent panic.

The principal will determine if students are to leave the building. If power is in operation, the signal to
evacuate the building will be the fire alarm. If power is off, administrators and counselors or other personnel
will contact all the rooms or use air horns or bull horns.

Custodians/Maintenance Coordinator immediately checks boilers and places where gas connections
and other utilities are located for leaks.

Secretaries remain at posts to control phones if in operation and assist the nurse until told to evacuate.
General Earthquake Procedures:
1.
If there is an actual earthquake, you will be able to notice the shifting and will respond immediately.
For the drill, an announcement will follow the emergency signal.
2.
Follow the Duck, Cover, and Hold procedure described below.
3.
In an actual emergency, the building will be emptied through a directed evacuation once hazards have
been identified.
Duck, Cover, Hold
If you are outdoors when the shaking starts, get into an open area away from trees, buildings, walls and power lines. If
you are indoors follow these steps.
Duck
Duck or drop down to the floor.
Cover
Take cover under a sturdy desk, table or other furniture. If that is not possible, seek cover against an
interior wall and protect your head and neck with your arms. Avoid danger spots near windows, hanging
objects, mirrors or tall furniture.
Hold
If you take cover under a sturdy piece of furniture, hold on to it and be prepared to move with it.
HOLD the position until the ground stops shaking and it is safe to move.
Crisis Management Plan for building
51
I. Line of Authority
Principal
Assistant Principals
Head Counselor
Principal’s Secretary
Custodian
Department Chairs
Lisa Hendrix
Lynn Farmer/Libby Oliver
Christine Kolczak
Mary Kaplan
Terry Huetter
II. Schematic of Building - See following pages
III. Staff Communication Plan:
A. Building evacuation: alarm activated
B. Remain in building:
1. Intercom system – use of speaker – all call
2. Lock down
a) visit each room by assigned administrator/staff member
b) intercom – all call
c) shots fired – lock doors
C. Assignments for verbal notification
100’s:
Farmer
Kolczak
200’s:
Hendrix
Boynton
300’s:
Koppang (morning)
Bublotz
400’s/500’s:
Oliver
Martin
Library:
Oliver
Martin
PE area:
Farmer
Kolczak
D. Kaplan – notify 911, district office, remain by phone
IV. Evacuation Plan:
A. On site: upper gymnasium or safest wing of building
B. Off site: see next pages designated staging areas maps
V. Lockdown Procedures:
A. Radio call (channel 4) to custodians for lock down (Farmer check building)
Custodian 1
Gerald Street
Custodian 2
Auditorium and Connell entrance
Custodian 3
Higgins, courtyard and 400
B. Room Lock Down
1. Shots fired
2. Directive from administration
3. Custodians remain in area secured to control entrance to building
VI.
A.
B.
C.
Staff Training:
Pre-school briefing
Eight drills throughout year
Substitute folder will include emergency plan
52
D. Substitutes will be given in-service on school procedures, including safety prior to school
VII. Parent/Media Information – Principal/Assistant Principal
A. Contact District Office for assistance with media
B. Principal and/or District Office administration official spokesperson for school
C. Provide information as available
D. Contact radio stations and request they broadcast information as to where and when students can be
picked up
VIII. Disaster Drills: *there must be 8 disaster drills each school year (MCA 20-1-402). All schools K-12:
4 drills must be fire exit drills
1 mandatory earthquake drill (district requirement)
3 mandatory lockdown drills (district requirement)
MAC 20-1-402. Number of disaster drills required -- time of drills to vary. There must be at least eight disaster
drills a year in a school. At least four of the drills must be fire exit drills. Drills must be held at different hours
of the day or evening to avoid distinction between drills and actual disasters.
During Lock Downs the Custodians on shift need to make sure all lockable doors are locked. The Prox key
doors offer a different set of circumstances. This is a summary of our auto lock doors.
Area
Magnet Lock Manual Lock
Custodial
X
X
Main Entrance
X
Wrestling/Weight
X
X
Welding Area
X
Courtyard B Building
X
X
Courtyard Math
X
Gerald Avenue
X
The manual doors can be locked during open or operational hours. The others cannot. The rear doors in the
shop areas are usually locked. Access cards are needed to enter.
53
Evacuation/Exit Plan to Paxson School
54
Alternate Evacuation Plan to University of Montana
55
First Responder Kit Location First Floor (
)
56
First Responder Kit Location Second Floor ( )
57
First Responder Kit Location Third Floor ( )
58
Utility Shut-off Valve Locations First Floor
59
Utility Shut-off Valve Locations Second Level
60
Utility Shut-off Valve Locations Third Level
61
Recovery After Emergency
Reunification
Goals:

To remove students and staff from the scene of the crisis and make it easier for emergency services to get to the
facility.

To limit access by the media or other persons to student and staff.

To reunite students with families quickly and with accountability.

To ensure an orderly process to reduce fear and confusion.
Possible reunification sites have been pre-selected by the district based on criteria that will allow the host school to
continue with normal activities while accommodating the incoming school’s needs. Materials will be on site and office
staff will be trained to facilitate the process.
The reunification sites for the district are Hellgate and Big Sky High Schools. This information should NOT be
disseminated in communications.
A school may be directed to a reunification site at the direction of the superintendent who will determine which site is to
be used. The host school will be notified of the reunification.
The superintendent will notify the media with information for families wanting to pick up their child.
At the Reunification site:
1.
Students will be grouped by classes and accounted for using the red/green card system.
2.
Parents or emergency contacts will go to the checkout table. Children may only be released to a parent or other
designated emergency contact person with picture identification.
3.
Students will be released from the class group once the parent has checked in.
4.
Parents must sign a checkout sheet with student name, parent name, and time. (All check out materials will be
provided at the reunification site.)
5.
Accommodations will be made for students who are not picked up by the end of the school day to either shelter
in place or provide bus transportation home.
62
Request for Building Use
Any building use MUST be applied for and approved by the Activities Director. Forms are in the Main
Office. Fill out the form with as much information as possible and turn in to the Activities Director,
who will sign upon approval. You will receive a signed copy of the request when it is approved.
Requesting Printing
The print shop along with the copier located at the school or office is intended to provide printing
services to meet the needs of the District. All of these services need to be accomplished in a cost
efficient and timely manner. In order to best support the needs of the District, the print shop needs
you to use the following guidelines when requesting printing:
Date Needed -- Please use a calendar when determining the date the job needs to be completed.
Please look at the date you will need the printing returned.
Do not schedule work to be completed on a weekend or holiday. These requests will be automatically
delayed until the next working day or later depending on work load.
Due dates of ‘ASAP’ will be completed as time allows.
Plan for the time it takes for the print request to travel from your school to the print shop and return.
This is dependent on the pick-up and drop-off times of the dray.
Please be aware that 24 hour turn around will not always be possible. To meet this turn around jobs
should be less than 1,000 copies per requestor.
Fridays and Mondays are high demand due dates. Using due dates of Tuesday, Wednesday or
Thursday will help with receiving your completed print requests on time.
Number of Copies and Number of Originals -- Each school has a copier which should be used for
smaller printing requests. To balance the resources between the copiers at the schools and the print
shop, the print shop will print the following requests:
# of Originals /
Minimum # of Copies
1 - 25
/
20
25 – 50
/
10
Print jobs larger than 50 originals should be broken down into smaller print requests.
Stagger Print Requests – Avoid submitting multiple print requests with the same due date. The print
shop is supporting a large customer base. To provide quick turnaround service, each requestor needs
to avoid submitting multiple print requests due on the same day.
Originals – Originals to be printed must be ‘print’ ready (be able to be placed directly into the
document feeder) on a standard size of 8 ½ x 11 or 8 ½ x 14 white bond paper.
Originals must be free of all attachments (glue, tape, white out) (hint: take your final draft and make a
copy and send the copy to the print shop)
63
Use grey scale pictures with good contrast (hint: print pictures in grey from your computer or if you
have color pictures, make a copy and send the copy to the print shop)
Avoid large dark areas (i.e. dark photographs, borders) as this causes the paper to retain excessive ink
which causes the paper to curl.
Leave at least ¼” margin on all 4 edges of the original (otherwise the image will not print near the
edge)
No ragged edges, i.e. torn from a book
If you have an item to be printed multiple times on the same sheet of paper, then the original should
reflect the image multiple times on the whole sheet of paper
Following these steps will assist in receiving your print request in a completed, timely manner with
good quality.
Newsletters – Schools submit newsletters to the print shop at approximately the same time. The
following guidelines are necessary to be able to print the newsletters in a timely manner:
# of Originals --
Elementary Schools up to 4 originals
Middle Schools up to 6 originals
High Schools up to 10 originals
Use white paper to save money
Anticipate 3-5 working days to complete newsletters
Folding, collating and stapling cannot be accomplished by the print shop for newsletters. Equipment is
available for staff/ volunteers to accomplish these processes.
Plan ahead for mailing by making sure the print request includes the appropriate cover
Organizations – to include Family Resource Centers, PTA and Flagship usually request large print
orders. As a result of these large orders, these organizations can expect a minimum of 3-5 working
days to have print requests completed.
Copyright – The Print Shop will comply with the Board of Trustees Copyright Compliance Policy,
2312P. Requests for printing which violate this policy will be returned without action.
Spiral Binding -- Spiral binding can be provided on a limited basis restricted to a small number of
originals and copies. The print shop is available to show anyone who has a larger demand or in need
of a quick turnaround for spiral binding on how to do spiral binding.
In addition to processing your print requests, the following recommendations are made:
Before Calling the Print Shop – if your print job is not readily located, please review the pink copy of
the print request to see what date was reflected and check with the secretary and custodian and look
64
around your school. Over 95% of all calls looking for a print job are referred back to the school where
the completed print jobs are subsequently located.
Carrying a Print Request to the print shop – the priority for printing is dictated on a first come, first
serve basis from the dray service. Hand delivering your request for print work will not give your
request a higher priority.
Outlook Network Information
The District provided e-mail is through a Microsoft Exchange and Outlook system. All faculty members
are provided an email address through the district and any classified staff member may request one if
needed for work-related communications. E-mail is accessible through the Outlook client program
found on all faculty and staff computers in the District, as well as through the web at
http://mail.mcps.k12.mt.us/owa.
The District is required by law to maintain an archive of e-mail. Should litigation occur and the court
request pertinent documentation, the District must make reasonable efforts to obtain such documents,
including e-mail. The current archive contains all internet e-mail for the past 1 ½ years and will be
archiving all internal and external e-mail within the year. This archive is searchable by sender, recipient
or keywords in the subject or text and includes ALL e-mail, personal or work related, that comes
through the system. As a rule of thumb, “if you don’t want to see it in print, don’t send it in an e-mail.”
Also keep in mind that anyone capable of accessing your computer with your login can also access and
read any of your e-mail or send e-mail out as though you were sending it. To protect yourself and the
District, log off your computer when leaving it.
The e-mail resource is also a finite system. Do not consider e-mail to be a “file storage” system. Each
district user is limited to a 2 gigabyte mailbox size. You will receive warning messages as you approach
this limit and stop receiving e-mail if the limit is reached. It is your responsibility to keep your mailbox
clean. Delete personal e-mail after a few days. Move or copy attachments with instructional materials to
your network home directory or other storage. Any messages with legal or confidential information
should be moved to another network location or printed and filed for records retention with the
original deleted from the mailbox.
As with any e-mail system, remember that all e-mail should not be considered truly private but open
and accessible to others. E-mail sent over the internet is transferred in clear text and should not be used
to transmit personal or sensitive information.
As per District policy, the e-mail account is provided for work related communications and is not to be
used for any personal or financial gain, for solicitations, or for political purposes. If you have an
announcement or notice, use the appropriate school bulletin or district newsletter rather than
“Spamming” everyone via e-mail.
The District does maintain a filtering system that checks e-mail for viruses, analyzes content for SPAM.
At this time the filter only analyzes and archives incoming e-mail, not internal messages or outgoing email. There is no District filter on outgoing e-mail. E-mail to and from internet e-mail providers (AOL,
Hotmail, G-mail, etc.) are not blocked even though access to the web based portals are.
65
Each day you should receive a SPAM summary message. Use this message to do a closer check on
messages that have been blocked, to add senders to your personal whitelist, or add messages you
identify as SPAM to a personal blacklist. In addition, the Exchange/Outlook system has its own junk
mail check and will attempt to identify SPAM that makes it through the first filter. You can adjust the
“good” and “junk” mail list here as well.
Library Resources & Services
Scheduling the Library:
To schedule classes in the library, please refer to our Outlook calendar to view available times.
Coordinate by email or in person with Shaun Gant and Julie Burckhard requested dates, periods, book
and electronic resources and lessons required.
Literacy Promotions:

Book talks

Book Clubs

Read Alouds

Guest authors/speakers
In-Depth Units of Study:

Library resources on classroom carts

Collaboration and team teaching for research projects

Technology coaching during prep period

Assistance gathering print and non-print media
Reserving AV Equipment:
Requests for audio-visual equipment such as digital projectors, laptop computers, digital cameras,
digital video cameras, VCR’s, DVD’s overhead projectors should be made through the library. Contact
Shaun Gant and Julie Burckhard via email, face to face, or by submitting a facilities request form.
Requests are filled on a first come first serve basis. We ask that you give us plenty notice (at least a
day’s) before needing the equipment. For your convenience, you can either pick the equipment up and
return it yourself, or ask us to deliver and pick up. Equipment will be delivered for after-hours events,
but set up is left up to the requestor.
Recording Requests:
Requests for off-air program recordings to DVD should be made to Shaun Gant and Julie Burckhard
through email or by completing the paper request form. The schedules for Cable in the Classroom and
Montana PBS along with the request form will be sent to you by request via email every month in PDF
format. Please give us plenty (at least a day’s) notice prior to the airing of the program.
Usernames & Passwords for Electronic Resources:
The library subscribes to several online resources including our library catalog, e-books, and
databases. To access these resources, please visit our library web page.
66
Library Media Center Use
For many reasons, foremost being student accountability and safety, we are asking that all staff and
substitute teachers follow the same procedure when sending students from class and study hall to
work in the library.
Passes:
Determine the reason for using the library. Ask the student what they need to work on and document
it on the pass. This documentation provides us with information to assist and supervise students.
Remember, one pass per student with first and last names. In other words, no group passes—students
tend to split up once they get to the library.
Students will clock in on arrival and clock out when they leave and return the pass to you before the
end of the period. Your assurance that the student was indeed in the library is the two stamped times
on the returned pass.
Seniors with senior study halls must obtain a gold pass from the office and present it to the librarians
on arrival during their senior study hall period.
We encourage students to use the library to fulfill academic needs and personal reading enjoyment
while expecting them to display consideration for other library users and library rules.
Emergencies:
When in the library during a fire alarm, exit by using the stairwell to the first floor, walk through the
courtyard and turn right on Higgins and right on 6th Street.
In the case of a lockdown, move to the back of the room to the Biography alcove, sit on the floor, be
quiet and still. There is an emergency exit if needed.
Thank you in advance for your cooperation.
Hellgate Computer Labs Usage: ELab (Rm 324) and iLab (Rm 317)
How to reserve a time slot in one of the computer labs:
1.
Start Microsoft Outlook and click on the Calendar icon (bottom on left pane) or press ctrl +2.
2.
Under Shared Calendars, make sure there is a checkmark next to the computer lab calendar
you wish to reserve. If you do not see a shared calendar for that lab, email Patrick Shepherd
and request an invitation to that lab’s calendar.
3.
Locate the date and time you wish to reserve and double-click that spot on the appropriate
calendar.
4.
Enter the following information:
a. Subject: Your last name and class periods you wish to reserve.
Subject: SMITH 2
or
SMITH 1,2,3**
67
**If you have a small class and are willing to share unused computers,
include number of students, ex: SMITH 1 (12), 2 (9), 3 (15).
b. Enter the start and end time of the period(s) you want to reserve.
5. Click on Save & Close.
Using the computer labs
1. When your class enters on of the labs, you should…
a. Note any computers not working properly and report the name of the computer and the
room number to Patrick Shepherd.
b. Check that the printers have paper and toner. Extra paper should be stored in one of the
cabinets at the teacher station.
c. If printer is low on toner, misbehaving, or the paper store is nearly depleted, email
Patrick Shepherd about the problem.
2. When your class is leaving one of the computer labs, you should…
a. Have student clean up around the printers, tables, and paper cutter.
b. Check that students have logged out, pushed in their chairs, and taken their possessions.
c. If it is the final class period of the day, have students shut down the computers.
d. Transport any unclaimed USB drives to the Attendance Clerk in the main office.
3. Students should…
a. Place drink and food away from the computers.
b. Use the computers for school work.
c. Log out at the end of class and take all of their possessions with them, including USB
drives.
68
SUBSTITUTES:
Employee Quick Start Guide for
Logging in on the Web
To log in to Aesop, type www.frontlinek12.com/aesop in your web browser’s address bar (on
mobile devices, type m.aesoponline.com).
Enter your ID number and PIN, then click
Login. Can’t remember your login info?
If you’re having trouble logging in, click the
Forgot your login? link next to the “Login”
button for more information.
Creating an Absence
You can enter a new absence right from your Aesop home page under the Create Absence tab.
Fill out the absence details including the date of the absence, the absence reason, notes to the
administrator or substitute, and more. You can also attach files to the absence from here.
When you’ve complete entering the absence details, click the Create Absence
button.
Managing your PIN and Personal Information
Under the “Account” tab, you can manage your
personal information, change your PIN number,
upload shared attachments (lesson plans,
classroom rules, etc.), view absence reason
balances, manage your preferred substitutes,
and more in the “Account” tab.
69
Getting Help and Training
If you have questions, want to learn
more about a certain feature, or need
want more information about a specific
topic, click the Help tab to go to the
Aesop Learning Center where you can
search Aesop’s knowledge base of help
and training materials.
Using Aesop on the Phone
Not only is Aesop available on the web, but you can also create absences, manage personal information,
check absence reason balances, and more, all over the phone.
To call Aesop, dial 1-800-942-3767. You’ll be prompted to enter your ID number (followed by the #
sign), then your PIN number (followed by the # sign).
Over the phone you can:





Create an absence (within the next 30 days) – Press 1
Check your absence reason (entitlement) balances – Press 2
Review upcoming absences – Press 3
Review a specific absence – Press 4
Review or change your personal information – Press 5
If you create an absence over the phone, be sure to make note of the confirmation number that
Aesop assigns the new absence for reference.
Other reminders:
Specific jobs require specific codes. If you are gone for personal illness, family illness, personal, comp time
or any of the other codes, please check the correct one. If you are gone for a school directed professional
reason (i.e., field trip, conference, etc.) please check the appropriate box. If you are gone for a sports related
reason (i.e. coaching) check the extra-curricular choice.
You must fill out a leave sheet for several absences. Professional leave sheets are used to record ALL
professional/school related and extra-curricular absences. These leave sheets are used by the bookkeeper in
the district to pay subs from the correct budget. They must be accurate and sent in as soon as possible,
preferably BEFORE the absence and turned in to the principal’s secretary. If you are gone for personal leave,
bereavement or comp time, PLEASE fill out a leave sheet as soon as you can and turn it in to the principal’s
secretary. NOTE: You do NOT need to fill out a leave sheet for sick days. You must report it on Aesop as
usual. ALL other leaves must have a leave sheet signed by the principal.
70
Student Teachers as Subs
To assist you in preparing for student teachers who will be requesting to substitute teach, the following
information is provided:
 PRIOR to approval for a student teacher to substitute teach for his/her cooperating teacher, a
student teacher must fill in and submit to Personnel the District Student Substitute Teacher
Application Forms. The application includes a place for both the cooperating teacher and the
school principal to sign and thereby confirm the requirements defined below have been met.
 A student teacher may only sub for his/her cooperating teacher and are not permitted to substitute
teach more than 5 days within the student teaching semester and preferably for no more than 3
consecutive days. K-12 student teachers with an elementary and a secondary student teaching
assignment may sub for either 2 days in one school setting and three days in the second, or vice versa.
 *The Cooperating Teacher will pre-arrange with the student teacher and put the absence on Aesop
with no sub required.
Student Teacher Requirements:
1. Must demonstrate excellent progress as indicated on the midterm evaluation before being allowed to
substitute. The midterm evaluation must be completed and returned to the university student teaching office
for review.
2. Must complete the District's "Student Teacher Substitute Teaching Application Form" (Supply available
from Personnel Office or principal’s secretary)
3. Must join the student MEA/MFT. (Application must be on file in the Student Teaching Field Experience
Office).
4. Will write a reflective summary and share the summary with the university supervisor. The summary will
indicate total days substituting including the grade and subject level and what was learned from the
experience.
Cooperating Teacher Requirements:
1. Will complete a midterm assessment of the student teacher indicating excellent performance before a
student teacher may be recruited to substitute teach in the cooperating teacher’s classroom. The midterm
evaluation must be completed and returned to the university student teaching office for review.
2. Will submit the cooperating teacher’s and the university’s midterm assessments along with the principal’s
observation report to the student teaching and field experience office review.
School Administrator Requirements:
1. Will determine that the student teacher is the best candidate to hire as a sub teacher in the cooperating
teacher’s classroom.
2. Confirm the student teacher is demonstrating satisfactory progress based on the cooperating teacher’s and
the university supervisor’s midterm assessment report and the principal’s observation.
3. Will assign the teacher to sub only in the cooperating teacher’s classroom for no more than 5 days and
preferably for no more than 3 consecutive days.
71
4. Will seek approval of the cooperating teacher and the university supervisor and have the student teacher
complete the District’s Substitute Teacher Application Forms. (Available from Principal’s Secretary or from
Personnel)
5. Will designate another teacher nearby to serve as support for assistance during any sub assignment.
6. Will check with the student teacher at least twice during the teaching day to determine if assistance is
needed.
7. Will sign the District’s Student Teacher Substitute Application Form confirming completion of
requirements.
72