University Technology Advisory Committee (UTAC)
http://www.csuchico.edu/ires/plans/utac
Meeting Minutes
Friday, September 13, 2013
10:00am, CLSA 110
ATTENDING COMMITTEE MEMBERS
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Joe Alexander
Debra Barger
Rebecca Cagle
Wendy Diamond
Scott Dickerson
Cris Guenter
Anna Harris
Ben Juliano
Allen Lunde
Jim Mensching
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Jeremy Olguin
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Dan Reed
LeRita Ringel
Tom Rosenow
Noriyuki Sato
Mike Schilling
Seema Sehrawat
Mike Spiess
Melody Stapleton
Ann Steckel
ATTENDING GUESTS
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Brooke Banks
Sarah Blakeslee
Scott Claverie
Mark Hendricks
Scott Kodai
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Mike Magrey
Andy Miller
Ray Quinto
Christine Williams
Tony Dunn
DISCUSSION ITEMS
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Announcements and Additions/Changes to Agenda
There were no additions to the Agenda. There were two changes. Ben Juliano corrected item number 3 to
reflect that the committee is called the Technology and Profession Committee. The other correction was item
number 2. The minutes approved should be from the April 19, 2013 meeting not May 17, 2013 as the May
meeting was cancelled.
Approval of Minutes from April 19, 2013
The Minutes of April 19, 2013 were approved unanimously. Ann Steckel and Andrea Mox then said goodbye
to the committee as they will each be leaving the university for career opportunities. Each member of the
committee then introduced himself.
Technology and the Profession Committee Status
Ben Juliano is the only UTAC representative also to serve on this committee which is headed by Jennifer
Meadows. He corrected the agenda item to reflect that the committee is called the Technology and
Profession Committee. Ben will send a copy of the policy the committee has been creating, which is still in
draft form, to Brooke Banks and Cris Guenter. Ben explained to the group that the committee oversees the
responsibilities of faculty when teaching a university class. Joe Alexander asked if he meant responsibilities
with classroom technology and Ben affirmed this.
Library Hours (Sarah Blakeslee)
Sarah Blakeslee said that because of UCourse, involving over 100 students, on Friday and Saturday nights the
library is now open Monday through Thursday from 7:30am - 11:45pm, Friday 7:30am - 7:45pm, Saturday
from 10am-7:45pm, and Sunday 10:00am - 11:45pm. She added that the 4th floor is off limits during UCourse.
Information Security Update (Mark Hendricks)
Mark Hendricks gave an overview of the Information Security Office’s responsibilities and some of the highest
information security risks currently facing the University.
Academic Technology Survey Results and Action Plans (Mike Magrey)
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Mike Magrey shared this spring’s Academic Technology faculty survey results.
Mobile App Updates (Mike Magrey)
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Mike Magrey shared that the first release of the CSUC mobile app came out in January 2013 and now they’ve
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released the second version. With this version students can access class schedule information, an enhanced
CSU, Chico campus map which includes added tours and transit information, and the campus shuttle
information. The shuttle runs from 6pm to midnight and the app shows all of the stops. Mike added that
they’re hoping to add B-Line information in the future.
Project Management Tool (Clarizen) Update – (Tony Dunn)
Tony Dunn demonstrated the new Clarizen software for project management. Brooke Banks added that she
will still present the project list at the UTAC meetings for advisory purposes.
Enterprise ImageNow Status (Mike Schilling)
Mike Schilling said that he’s been working with Belle Wei and Arno Rethans on the Refresh Program for PCs,
Macs, and laptops and will bring information to the next UTAC meeting. He added that there’s a component
which would link the requirement to implement basic desktop securities. Cris Guenter asked if this
component comes bundled with the Refresh Program and Mike answered that he’s hopeful that this would be
part of the program. It will include basic things such as virus updates, application updates, etc.
10.
Mike then added that he’s working with Enrollment Management to move towards a campus wide ImageNow
enterprise system i.e. electronic forms, workflow, electronic signatures, and appropriate storage (cloud based
solution). Mike first will present funding requirements to the VPs but will keep the committee updated.
Other
The committee set the dates for the Fall semester’s meetings: October 11th, November 15th, and December
13th. It was suggested that Christine Williams find out if Colusa 110 is available for these meetings. The
meeting was adjourned at 11:21am by Cris Guenter.
TO DO LIST SUMMARY
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Task
1.
Send a copy of the Technology and Profession
Committee responsibilities to Brooke Banks
and Cris Guenter.
2.
Bring information on the Refresh Program and
ImageNow to the next UTAC meeting.
3.
Find out if Colusa 110 is available for future
UTAC meetings
FUTURE MEETINGS
Date: October 11, 2013
Responsible Party
Ben Juliano
Due Date
9/18/2013
Mike Schilling
10/11/2013
Christine Williams
9/18/2013
Time: 10-11:30am
Status
Completed
Completed
Place: Kendall 207/209