University Technology Advisory Committee (UTAC)
http://www.csuchico.edu/ires/plans/utac
Meeting Minutes
Friday, April 8, 2016
10:00am, Meriam Library Studio A
ATTENDING COMMITTEE MEMBERS
X Joe Alexander
X Eric Ayars
Debra Barger
X Sarah Blakeslee
X Rebecca Cagle
X Cris Guenter
X Jean Irving
Kim Jaxon
X Ben Juliano
Kevin Kelley
X Allen Lunde
ATTENDING GUESTS
X Brooke Banks
Scott Claverie
X Mark Hendricks
X Scott Kodai
X Mike Magrey
X
X
X
X
X
X
X
X
X
X
Mario Mena
Jim Mensching
Jeremy Olguin
Kate Post
Dan Reed
Mike Schilling
Seema Sehrawat
Mike Spiess
Laura Sederberg
George Thompson
X
X
X
X
X
Andy Miller
Ray Quinto
Tom Rosenow
David Rowe
Christine Williams
DISCUSSION ITEMS
1. Announcements and Additions/Changes to Agenda
There were no additions/changes to the Agenda.
2. Approval of Meeting Minutes March 11, 2016
The Minutes of March 11, 2016 were approved.
3. Information Items
a) Mike Schilling shared that the “data storage” item from the last UTAC meeting has been
resolved. IRES used the remaining reserves in both the enterprise and state side
budgets to purchase new and additional data storage and recover hardware, licensing,
and maintenance agreements. There has been great improvement in performance since
hardware was installed.
b) Tony Dunn reported on BAY to Box. Currently IRES is evaluating existing content on BAY
and testing configuration settings in Box. A Box Advisory Group (BAG) has been
established. There is not a definite timeline yet but BAY hardware support expires
summer 2016 and can be extended to summer 2017. There are many challenges to
come from this transition.
c) Andy Miller said that past Provost Susan Elrod put together a team, chaired by Bill Loker,
to research, conduct literature review, talk to experts, etc. to see if there’s value in
implementing an enterprise ePortfolio. Eportfolios allow students to demonstrate
intellectual performance and growth over time and across campus and can be shared
with the world (potential employers). An ePortfolio charrette, showcasing
student/faculty use, will be held May 11th. A pilot is scheduled for Fall 2016 The
executive summary was distributed by Brooke via email. If you’re interested in
reviewing the detailed documentation, please contact Andy.
d) David Rowe reported on the Learning Platforms and Services (LPS) taskforce. He said the
Chancellor’s Office has done a lot of research and is creating an RFP for a new learning
management system. This was kicked off in February, the RFP was posted in March and
they’ve received four submissions from vendors being reviewed by the CO and
interviews are being scheduled. Once that happens David will send out a request for
feedback as faculty input is vital. The end result is that the CO will negotiate a couple of
contracts for campuses to choose from but we don’t have to migrate. Next step is that
“sandboxes” will come out and David will send out surveys to see who would like to
participate in the review.
e) David Rowe said Kaltura KMC expires 6/30/16. The CO started an RFP process for video
management a year ago and Mediasite was chosen. After testing it was discovered that
there were performance issues so Dave contacted Kaltura and negotiated a great deal to
get everything we had plus more, and at a lower cost. Next phases are cleanup, project
plan, talk to UTAC about communication and how to configure turning services on. Mike
Schilling requested a three year TCO from David.
4.
Discussion Items
a) Seema Sehrawat asked how we support our colleagues/students on campus after hours
and whether or not ITSS has enough support staff on the weekend to cover trouble calls.
There was a long discussion on different strategies for after hours coverage then Cris
Guenter asked if a subcommittee could be formed. Volunteers included Seema, Brooke
Banks, Mike Magrey, and Cris Guenter.
b) Ben Juliano reported that Seema, Mike, and he met with Scott Claverie regarding VSL.
There’s a lot of data on the pilot and they’re reaching out to sister campuses with VSL
implementation to compare their use to our campus and to get budget information.
c) Cris Guenter asked the UTAC Committee to look over the UTAC End of Year Summary as
her presentation to the Academic Senate is the day before the last UTAC meeting. Any
additions or changes can be forwarded to Cris or Brooke.
d) The UTAC Committee needs to select a Chair; therefore, at the next meeting, or the first
meeting in the fall, we need to collect potential Chair names. Mike Spiess suggested
that IRES send out a reminder to the committee regarding electing someone for those
that are interested.
5.
6.
From the Faculty
There was nothing additional from the faculty.
Public Comments/Other
Andy Miller discussed PeopleSoft resource concerns.
TO DO LIST SUMMARY
#
Task
1.
2.
3.
4.
Send out surveys to UTAC Committee
to ask for participation to provide
feedback regarding new learning
management software
Provide three year TCO for Mike
Schilling regarding implementing
Kaltura
Look over UTAC End of Year Summary
Collect names for 2016/17 UTAC Chair
FUTURE MEETINGS
Date: May 13, 2016
Responsible
Party
David Rowe
ASAP
Pending
David Rowe
ASAP
Pending
UTAC Committee
Brooke Banks
ASAP
May 13th
Meeting
Pending
Pending
Time: 10:00 – 11:30
Due Date
Status
Place: MLIB Studio A