SOUTH AFRICAN BROADCASTING CORPORATION LIMITED
TENDERERS ARE REQUIRED TO TREAT THE DETAILS OF THIS RFI
ENQUIRY AS CONFIDENTIAL.
REQUEST FOR INFORMATION (RFI)
RFI NUMBER: RFI\DPS\13\04
RFI TITLE: HENLEY DRAMA PRODUCTION STUDIO
Address:
SABC Auckland Park
Cnr Henley and Artillery Road
Auckland Park
2006
Telephone:
011 714 4749
Contact Person:
Mimi Lushaba
Tender Office Supervisor
lushabam@sabc.co.za
EXPECTED TIMEFRAME
TENDER PROCESS
EXPECTED DATES
RFI Issue Date
4 February 2013
Available on SABC Internet
5 February 2013
Briefing Session
12 February 2013
22 March 2013 AT 12H00
Tender Closing Date
The Corporation retains the right to change the timeframe whenever necessary and for
whatever reason it deems fit.
REQUIRED DOCUMENTS
1) Valid Tax Clearance Certificate
2) Valid TV Licence (Company’s and all Directors)
3) Valid BBBEE Certificate (from SANAS affiliated Agency)
4) Company Registration Document
5) Shareholders’ certificates
CONTACT DETAILS OF THE BIDDER:
COMPANY NAME
:
_______________________________________________
PHYSICAL ADDRESS:
________________________________________________
_______________________________________________
Contact person:
Name
:
______________________________________________
Telephone
:
_____________________________________ _________
Mobile
:
_____________________________________ _________
Fax.
:
_______________________________________________
E-mail address:
_______________________________________________
Confidential and Proprietary Information
Page 2 of 12
RFI Document
RFI Number: RFI\DPS\13\04
RFI Title: Henley Drama Production Studio
REQUEST FOR INFORMATION FOR THE INSTALLATION OF A
DRAMA PRODUCTION STUDIO AT HENLEY FACILITIES
1.
PURPOSE AND OBJECTIVES
The objectives of this Request for Information (RFI) are to:
2.
1.1
Request information regarding a production studio solution for studio 7 in Henley TV
facilities. The main focus of this studio is drama production. The design will form the
basis of the redesign and refurbishing of 3 of the old analogue studios in Henley thus it
is essential to make this design innovative and future proof catering for the latest digital
developments. This document requests the supply of information and budgetary pricing
of a technical equipment solution for a TV production studio.
1.2
Allow interested service providers an opportunity to submit required information to the
SABC;
1.3
Evaluate information submitted by service providers; and
1.4
Invite all participants to the next phase of the tender process, commencing with a
detailed briefing session.
BACKGROUND
The old analogue studio has to be replaced with a modern, innovative all digital design to make
the studio up to date with all the latest digital equipment and lighting developments. The only
mandatory requirement is that the studio equipment must be able to interface to the existing
infrastructure in Henley TV facilities. Interfacing to the Telex Communication system, the Snell
(Probel) RSW, Avid Editing system and IT infrastructure is required.
3.
OVERVIEW OF REQUIREMENTS
The design and equipping of a high definition drama production studio facility for the SABC in
the old studio 7, making use of the latest technology. The way broadcasters produce content
has changed dramatically with high definition and the continued merging of broadcast and IT
technology which have to interface to existing infrastructure.
Processes that have to be considered are:
3.1
Media acquisition (external to studio)
3.2
Media production
3.3
Communications
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RFI Document
RFI Number: RFI\DPS\13\04
RFI Title: Henley Drama Production Studio
3.4
5.1 Surround Sound
3.5
Media capture / play out
3.6
System automation and control
3.7
Digital Storage
3.8
Test and Monitoring
3.9
Support contracts and services
The project provides a four camera 16:9 high definition 1080i fully digital TV drama studio
complete with 5.1 surround sound, vision control, vision mix with digital video effects, character
generator graphics and a 512 point lighting desk. Digital media will be captured on server and
stored on digital tape.
The gallery accommodates a full production team consisting of a Producer, Production
Assistant, Vision mixer, Character generator operator, vision control, lighting and sound team
with access to graphic facility.
The studio integrates with, and connects to the Probel digital routing switcher in MCR, Transfer
Area, Avid Edit system and Graphics.
4.
SPECIFICATION REQUIREMENTS
Please provide brochures, specifications and budgetary pricing for all proposed equipment. A
basic block diagram indicating connections, interfacing and protocols used should be included.
4.1
Vendor Requirements and information
4.1.1
4.1.2
4.1.3
4.1.4
4.1.5
4.1.6
4.1.7
4.1.8
4.1.9
4.2
All equipment HD-SDI with embedded AES (4 groups).
Fibre connection with associated glue to and from MCR RSW and Post
Production (long cable run)
HD/5.1 is required
Synchronization of external video feeds
Router to be included in vision mixer.
Furniture to be supplied to accommodate new equipment
Reference distributions and Frame synchronization
ALL software licenses must be included as part of the proposal and all
associated annual cost must also be included (5 years).
All IT network must be included, specifications must be supplied and SABC will
free issue switches etc.
Basic equipment (not limited to:)
Hardware and/or associated software, not limited to the following:
4.2.1
4.2.2
4.2.3
Vision Mixer
Audio Mixer
Video Monitoring
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RFI Document
RFI Number: RFI\DPS\13\04
RFI Title: Henley Drama Production Studio
4.2.4
4.2.5
4.2.6
4.2.7
4.2.8
4.2.9
4.2.10
4.2.11
Audio Monitoring
Audio and Video Measurements
Cameras
Internal Router
Ingest Recorder
Lighting Controller
Lights (LED only) and monopoles for mounting to grid.
Communications – Camera floor communication (RF system), control room
communication to link to existing Telex system.
4.2.12 Associated hardware clocks, communication panels, SPG, distribution amplifiers,
microphones, earpieces, Loudness Level Processor, telephone hybrid, DVD
recorder, CD Player etc.
4.3
Vision Mixer
Operational
4.3.1
4.3.2
4.3.3
4.3.4
4.3.5
4.3.6
4.3.7
4.3.8
4.3.9
4.3.10
4.3.11
4.3.12
4.3.13
4.3.14
4.3.15
4.3.16
4.3.17
4.3.18
4.3.19
Must offer a small format control surface/panel
Must offer additional control surfaces for future expansion
Control surface/panel must have a minimum 16 source buttons
Must have active mnemonics that allows for personal configurable control
surface/panel settings
Preferred availability of an integrated setup panel, vendor to state the level of
control of the various functions
Any input must be assignable to any source button on the control surface/panel
Must have video preview capabilities
Multiple Ext key inputs. Indicate the number of Ext key inputs in response
Self/Matte/External keys available
Basic DVE functionality with variable squeeze back
Basic digital slide store capability
40 – 48 digital inputs
Mixer must have a minimum of 2 x M/E’s
Must offer Self, Matte, External and Chroma keysBuilt in 32 x 32 Internal router
with expansion capability to double capacity for future use if available
Level key upstream and downstream capable
Must support SD, HD and 1080i inputs and outputs
Must have multiple clean feed and program outputs (vendor to state number of
outputs)
Built in multi-viewers will be an advantage, but not compulsory
Provide for 8x AUX panels for the routing switcher
Technical
4.3.20 High availability with effective redundancy
4.3.21 Hot swappable modules
4.3.22 Redundant PSU
Confidential and Proprietary Information
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RFI Document
RFI Number: RFI\DPS\13\04
RFI Title: Henley Drama Production Studio
4.4
Audio Mixer
Operational
4.4.1
4.4.2
4.4.3
4.4.4
4.4.5
4.4.6
4.4.7
4.4.8
4.4.9
4.4.10
4.4.11
4.4.12
4.4.13
4.4.14
4.4.15
4.4.16
Must have a minimum of 36 faders
8 x mic/line inputs with switchable phantom power
Must have a minimum of 24 AES/EBU inputs
Must have 12 x HD video inputs with built-in de-embedders
Must have full 5.1 mixing capability
Must have 5.1 analogue control room monitor outputs (indicate number of
outputs)
Must have stereo analogue monitoring outputs (indicate number of outputs)
Must have a minimum of 8 x analogue AUX routable outputs – expandable
Must have a minimum of 8 x AES/EBU AUX routable outputs -expandable
Must have built-in HD video embedder (indicate number of HD video outputs)
Must have loudness monitoring capability on program output
Must have level metering per channel/ per AUX/ per group and program output
Built in router capabilities to route any input to any fader
Must have a minimum of 8 x mix minus one busses. Vendor to indicate
expandability
Must have a minimum of 8 x group busses
Indicate all other inputs and outputs not specified above
Technical
4.4.17 High availability with effective redundancy
4.4.18 Hot swappable modules
4.4.19 Redundant PSU
4.5
Video Monitors and Stands
4.5.1
LCD Monitors
4.5.1.1
4.5.1.2
4.5.1.3
4.5.1.4
4.5.1.5
4.5.1.6
4.5.2
HD (1920 X 1080 ) resolution
4 x 46’’ LCD displays driven by a multiviewer with full redundancy
7 x 22-24” LCD Displays
4 x individual camera monitors with tally (LCD)
Monitors must accept a probe for alignment and colour matching
1 x 24” Rack monitor and RSW
Multiviewer
4.5.2.1
4.5.2.2
4.5.2.3
4.5.2.4
4.5.2.5
4.5.2.6
HD (1920 X 1080 ) resolution
24 x channel HD inputs
High availability with effective redundancy (vendor to indicate)
Must have Under Monitor Displays (UMD’s) and Tallies
Must be able to be setup via PC and LAN
Display embedded AES audio groups
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RFI Document
RFI Number: RFI\DPS\13\04
RFI Title: Henley Drama Production Studio
4.6
Audio Monitoring and Stands
4.6.1
4.6.2
4.6.3
4.7
10 x 100W Active control room monitors
10 x Monitor stands
1 x 19” rack mountable stereo engineering monitor with analogue metering built
in de-embedder
1 x Video and audio measurement instrument
4.7.1
1 x 19” rack mountable engineering monitor capable of:
Audio:
4.7.1.1
4.7.1.2
4.7.1.3
4.7.1.4
4.7.1.5
4.7.1.6
4.7.1.7
Stereo LED bar graph level meters displaying VU and PPM
characteristics
Phase indication for each metered pair
Balanced AES inputs
Balanced analogue stereo inputs
Built in HD/SD-SDI de-embedders
Selectable monitoring of de-embedded signals, AES and analogue
signals
Self-powered audio monitors
Video:
4.7.1.8
4.7.1.9
4.7.1.10
4.7.1.11
4.7.1.12
4.7.1.13
4.8
Built-in LCD display
Display PAL signals
2 x HD/SD-SDI embedded selectable inputs
Re-clocked SDI output for selected source
Built-in SDI to CVBS converter
CVBS output for selected source
4 x HD Cameras
4.8.1
4.8.2
4.8.3
4.8.4
4.8.5
4.8.6
4.8.7
4.8.8
4.8.9
4.8.10
4.8.11
2/3” 3- chip CCD
Minimum of 1920 x 1080 pixel chip resolution
1080i/50, 720p/50
14-bit A/D converter minimum
Variable shutter speed
HD output
Genlock input - CCU
Bayonet lens mount
Remote colour balance and black level control
Manual and auto iris control
Remote zoom and focus control
Confidential and Proprietary Information
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RFI Document
RFI Number: RFI\DPS\13\04
RFI Title: Henley Drama Production Studio
4.8.12
4.8.13
4.8.14
4.8.15
4.8.16
4.8.17
4.8.18
4.8.19
4.8.20
4.8.21
4.8.22
4.8.23
4.8.24
4.8.25
4.8.26
4.9
Lens approximately 14 x 7.6 (ENG Type)
Pedestals for the cameras including fluid heads
Script holders
Camera numbering system (7-segment) if possible
On camera talent monitors
CCU must have an analogue output
Triax connection preferred. Vendor to indicate cable options
OCP, CCUs connected via CAT 5 / CAT 6 network
Camera data setup output from CCU
Indicate whether the triax/fibre connector back is dockable
Must have a minimum of a 7” viewfinder
Minimum of 2” eyepiece
CCU must be Rack mountable
Must have a setup terminal
OCP – Camera preview switch
Internal Router
4.9.1
Part of vision mixer
4.10 Ingest Recorder
4.10.1
4.10.2
4.10.3
4.10.4
4.10.5
4.10.6
4 Channel Digital Recorder to record 4 HD camera video feeds slaved and
locked
Compatible with Avid Post Production system (Isis storage)
Indicate in hours the amount of short term server storage using DNxHD 100
format. Must have viewing and editing capabilities,
Must have a transcoder, indicate its capabilities
Ingest to include ftp and drop folder capabilities
Content management system to enter and edit metadata; to be compatible with
Media Object Server Communications (MOS) interface
4.11 Lighting controller, lights
4.11.1 A proposal is asked for a lighting controller with dimmers, a selection of LED
lights and motorised monopoles for a TV studio floor. Grid is in place.
4.11.2 All LED solution is preferred
4.11.3 Lighting desk with 512 light control capability
4.12 Communication System
4.12.1 Control rooms to be compatible with the existing Telex communication system in
Henley
Confidential and Proprietary Information
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RFI Document
RFI Number: RFI\DPS\13\04
RFI Title: Henley Drama Production Studio
4.13 Associated Hardware
4.13.1
4.13.2
4.13.3
4.13.4
4.13.5
4.13.6
4.13.7
4.13.8
4.13.9
4.13.10
4.13.11
4.13.12
4.13.13
4.13.14
4.13.15
4.13.16
4.13.17
4.13.18
4.13.19
4.13.20
4.13.21
4.13.22
4.13.23
4.13.24
4.13.25
4.13.26
4.13.27
4.13.28
5.
Technical furniture to house equipment (control desks)
2 x Redundant Cisco network switches with 10GB capability
3 x Studio Clocks locked to external time code
2 x Up / Down counters
RTS KP32 communication keypanels
RTS KP12 communication keypanels
RTS Value communication keypanel
2 x HD SPG with automatic switch-over for redundancy
6 x Radio lapel microphones, RF in UHF range
Floor manager and boom operator communication
6 x Earpieces
2 x XD Cam HD VTR
1 x Broadcast HD DVD recorder with embedded HD video output, genlock
1 x Broadcast CD Player with AES/EBU output
Redundant KVM system for server and ops PCs
Glue – Modular interfacing equipment as necessary
Fibre interfacing equipment and fibre between studio and MCR, Post Production
36 – way bantam digital audio jackfields half-normalised – quote per unit
800mm digital audio patch cords – quote per unit
24 - way HD video patch panel housing – quote per unit
Normalised HD video inserts – quote per unit
Single HD video inserts – quote per unit
800mm HD video patch cords – quote per unit
Support frame for the video wall
RAG lights
Wall Boxes and connectors
Interface box
Equipment Racks with PDUs
BUDGETARY COSTING
The envisaged breakdown of the costing is required.
6.
EVALUATION CRITERIA
RFI will be evaluated based on the information received.
The following evaluation criteria will be used on next phase of the tender process
Evaluation of responses will be done in three major categories, each consisting of several minor
categories and is based on predetermined weightings as follows:
Confidential and Proprietary Information
Page 9 of 12
RFI Document
RFI Number: RFI\DPS\13\04
RFI Title: Henley Drama Production Studio
7.

BBBEE Information - (provide BBBEE certificate or a letter from the auditor confirming
your annual turnover)

Price Information - (Detailed Cost Breakdown to be submitted)

Technical Information – (Detailed Technical Solution to be provided)
GENERAL INFORMATION
6.1
Contact Persons for Tenderer Queries
Enquiries in respect of this RFI should be addressed to:
Mimi Lushaba –Tender Office Supervisor
Procurement Division,
Radio Park Office Block
Henley Road
Auckland Park
Johannesburg
South Africa
E-mail: lushabam@sabc.co.za
Phone: 011 714 4764
6.2
Electronic Copy of Tender
Tenderers are requested to supply one original hardcopy, one copy of the original and one
electronic copy on CD ROM media
Confidential and Proprietary Information
Page 10 of 12
RFI Document
RFI Number: RFI\DPS\13\04
RFI Title: Henley Drama Production Studio
NOTICE TO INTERESTED TENDERERS
1.
2.
3.
REQUEST FOR INFORMATION DOCUMENTS
1.1
The Request for Information document will be emailed to all interested tenderers.
1.2
The Request for Information shall be used in preparation for the proposal; the SABC
assumes no responsibility for errors or misinterpretation resulting from the use of an
incomplete Request for Information.
1.3
The SABC will avail/send copies of the Request for Information on the above terms,
does so only for the purpose of obtaining information for the project and does not
confer permission for any other use.
INTERPRETATIONS
2.1
All questions about the meaning or intent of the Request for Information shall be
submitted in writing to the SABC on the set closing date. Replies will be issued via
Addenda through electronic mail to all parties recorded by the SABC as having
received the Request for Information response. Questions received less than three (3)
days prior to the submission date will not be answered. Only questions answered by
e-mail via the tender office will be binding. Oral and other interpretations or
clarifications will be without legal effect.
2.2
Interested tenderers should promptly notify the SABC of any ambiguity, inconsistency,
or errors which they may discover upon examination of the Request for Information.
BRIEFING SESSION
3.1 A briefing Session will be held as per the details below:Date:
Time:
Venue:
12 February 2013
10h00
SABC Auckland Park
Ground Floor Auditorium
Confidential and Proprietary Information
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RFI Document
RFI Number: RFI\DPS\13\04
RFI Title: Henley Drama Production Studio
4.
SUBMISSION PROCEDURES
4.1
4.2
Final tenders in duplicate (plus electronic copy) must be deposited into the
tender box on or before the closing date. The tenders must be enclosed in a sealed
envelope which must have inscribed on the outside: The Tender number
RFI\DPS\13\04
Electronic Copy of Tendered Equipment List
Tenderers are requested to supply (in the tender response documentation) 1 (one)
original hardcopy, 1 (one) copy of the original and a soft copy of the tender
document. The equipment list and pricing schedule within the electronic copy
shall be a Microsoft Excel 2002 or later version (editable) compatible (or
importable alternative) spreadsheet.
Pricing submitted in Acrobat is not
acceptable. It must be submitted with the tender on CD ROM media as size
demands.
END OF RFI DOCUMENT
Confidential and Proprietary Information
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RFI Document