APPOINTMENT NOTIFICATION LETTER
Date
Dear ASE:
Congratulations! You have been selected for the following position(s):
□ Fall Quarter, 20xx from ___(first day of service period) to ____ (last day of service
period) as a _______(title), _______title code for ______ hours per week for ________
per hour* in _______Department.
□ Winter Quarter, 20xx from ___(first day of service period) to ____ (last day of service
period) as a _______(title), _______title code for ______ hours per week for ________
per hour* in _______Department.
□ Spring Quarter, 20xx from ___(first day of service period) to ____ (last day of service
period) as a _______(title), _______title code for ______ hours per week for ________
per hour* in _______Department.
The effective date for all ASE title salary wage ranges/rates shall coincide with the first
full pay period in the Fall term commencing with October 1st for monthly paid employees
and the first pay period commencing after October 1st for bi-weekly paid employees.
*This rate may change pursuant to the Collective Bargaining Agreement between the
University and the UAW.
This position is covered by a collective bargaining agreement between the University
and the UAW. Pursuant to the agreement, your name and departmental address will be
released to the UAW, which is your exclusive bargaining representative, each term that
you are employed in the bargaining unit. The Agreement can be retrieved electronically
at http://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html .
An ASE who anticipates a need for access to an all-gender restroom during the course
of the appointment, should review Article 20 – Section F for the applicable process, and
make the request as early as possible.
(Include for graduate students) Graduate students with academic appointments totaling
25% time or more are entitled to a full Student Health Insurance Plan (SHIP) Premium
Remission, an Educational and Registration Fee Remission, and other applicable
benefits as set forth in the Agreement. Please check the Agreement for the specific
eligibility requirements and amounts of each remission.
Information concerning the faculty member or supervisor to whom you will report, the
location where your work will be performed, the pay formula, the class assigned, and the
description of your job duties will be provided to you on a separate form.
Should you have any questions regarding your appointment, please contact
______________. S/he can be reached at _________.
You must respond in writing no later than ____ (date), indicating whether you will
accept this appointment(s). Failure to accept this offer as set forth above by this
date may nullify the offer in its entirety, except as otherwise specified in the contract.
(If any department/program training is required) The required (dept/program) training
will be held on ____(date) from ____ to _______ (time).
You must attend the mandatory campus-wide, New Employee UAW Orientation, for all
first time Academic Student Employees (Readers, Tutors, Teaching Assistants,
Associate Ins). If this is the first time you have been hired at UCSD in any ASE position,
you are required to attend the next session to be held on ____________, at
_____________. [use specific date, time, location if available, or use “at the beginning of
(fall, or winter, or spring) quarter.”]
Thank you.
cc: EMPLOYMENT FILE
Questions about the use of Notification Letters may be directed to
Laura Levinson
UCSD Labor Relations
4-9656
llevinson@ucsd.edu
or
April Bjornsen
Assistant Dean
Office of Graduate Studies
4-3550
abjornsen@ucsd.edu
(revised August 11, 2015)