ctcLink Project Update
Articulation and Transfer Council
April 16, 2015
Catherine Kwong, ctcLink Project Team
Today’s Topics
• FirstLink Go-Live Update
• Updated Schedule, including waves
• Overview of Current Activities
– Campus Solutions
– Wave Coordinator
– Testing
• User Acceptance Testing (UAT)
• Day in the Life
– CEMLIs
– Training
– Wave Coordinator activities
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FirstLink Go-Live Update
• Readiness Scorecard revealed
outstanding items
• Resulted in a “no go” decision for Feb 23
launch date
• Thorough analysis of remaining activities
has been completed
• New firstLink go-live date of August 24,
2015 has been announced
• Projected Wave 1 go-live date is
August 2016
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Process for selecting the go-live date
• Leadership team met to identify outstanding items needed for
successful go-live.
• Met with ctcLink core team and FirstLink colleges to review those
items and identify any new ones.
• Developed detailed effort estimates and assigned resources
(people) required to complete each activity.
• Developed/Updated the comprehensive project plan for discussion,
verification and commitment with ctcLink and FirstLink colleges.
• The updated Project Plan is the tool used to track progress.
• Weekly meetings with the core team, college project management,
and functional teams to report on progress.
• Readiness Scorecard will continue to assess our “go live” status.
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ctcLink Project Schedule
• FirstLink – August 24, 2015
• Wave 1 – August 2016 (exact day TBD)
– Clark, Columbia Basin, Grays Harbor, Green River, Lower Columbia,
Peninsula Pierce District
• Wave 2 – Option 1: May 2017; Option 2: Aug 2017
– Big Bend, Cascadia, Clover Park, Edmonds, Highline, Lake Washington
Olympic, Renton, SBCTC, Seattle Colleges, Shoreline
• Wave 3 – Option 1: Feb 2018; Option 2: Aug 2018
– Bates, Bellevue, Bellingham, Centralia, Everett, Skagit Valley, South
Puget Sound, Walla Walla, Wenatchee Valley, Whatcom, Yakima Valley
Note: Waves 2 and 3 go-live date options are tentative and still under
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review. They will be discussed in more detail following FirstLink go-live
Campus Solutions Pillar - Activities
• Financial Aid Data Migration Testing
• Online Admissions Application
• Continuing Education
• Running Start
• Item Types
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Wave Coordinator Activities
• Provide college assistance related to inventory of supporting
systems.
• Work with functional and technical teams and FirstLink
colleges to document lessons learned.
• Based on lessons learned and best practice, develop
guidelines for wave colleges to help them with business
process change.
• Provide wave colleges with clear preparation instructions to
ensure go live readiness.
• Work with wave colleges to facilitate security workshops. This
will provide an opportunity for colleges to get an early
understanding of the security model and distributed role
assignment.
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Wave Coordinator Activities (cont.)
• Work with ctcLink functional and technical teams as well as
colleges to begin legacy data analysis and cleanup.
• When will wave colleges have a Sandbox environment with
real college data
• Develop a Gantt Chart outlining the activities and time
distribution for each key step of the implementation process
• Identify Project Management resources that may be
available to wave colleges.
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Data Conversion Cycle 8
• Based on lessons learned from practice go-live and parallel
payroll testing some conversion logic was updated.
• Provides the opportunity to exercise data extract and load
processes to build a new data snapshot of current college data.
• Data will then be used for:
– Day in the Life Testing
– firstLink college data validation
– firstLink college sandbox.
• Provide firstLink colleges another opportunity for data validation.
• Data validation will begin with workshop sessions.
https://ctclink.sharepoint.com/TechIntegration/Data%20Solutions/Lists/Data%20Conversion%20Calendar/List%20View%20Cycle%208.aspx
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Current Activities – User Acceptance Testing
(UAT)
As of 4/7/15:
•
•
•
•
•
2609 of 2723 test scripts
have been executed
2607 (96%) have passed
865 total defects logged
862 defects fixed & closed
(CEMLI testing tracked
separately)
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Testing Stages
Regression
In Progress
Mock
Conversions
Parallel
Payroll
Disaster
Recovery
Early July
Security
FNC
In Progress
SIT
Device
Equipment
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In Progress
UAT
Ethical
Hacking
Accessibility
In Progress
In Progress
End of April
Performance
Usability
Late May/June
Day in the Life Testing (DITL)
• FirstLink College Day in the Life (DITL) testing scheduled to
begin June16th.
• The Activate Your Account process that every student and
employee will need to do when their college switches over to
ctcLink will be available so FirstLink (FLC) college testers will be
able to login as themselves.
• DITL testing is our final due diligence testing to allow for real
world testing with real data, real users, real security.
• College and district office managers from each pillar have
identified the primary functions that they would like to test during
the DITL phase.
• Testers may follow a sequence of test scripts to chain together a
business process or use their knowledge of the system from
12 training to perform a business process.
ctcLink Training Update
Recent activities
•
Transferred training activities from project to ERP support team.
•
Assessed training environments, processes and CEMLIs impacting future training
delivery
•
Identified refresher training needs for FirstLink colleges
Current activities
•
Develop training schedule for first time and refresher training for FirstLink colleges
•
Hire permanent training manager
Future activities
•
Develop long-term training strategy for wave implementations and ongoing support
•
Develop a train the trainer program
•
Collaborate with SBCTC eLearning and Open Education department to create a
digital learning environment
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Training Website
https://training.ctclink.sbctc.edu
• This site will be reorganized for end-user ease of use. For example,
a “For Students” tab will be added to the menu on the left.
• Tools on this site available for all colleges now.
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Be Connected, Stay Informed
• ctcLink.sbctc.edu  College Resources
• ctcLink Collaboration “365” site
– Login instructions on College Resources webpage
• Open ctcLink SME listservs
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Campus Solutions – ctclinksme-cs
Finance – ctclinksme_fin
Financial Aid – ctclinksme-finaid
Human Capital Management – ctclinksme-hcm
Technical –ctclinksme_tech
Reporting – ctclinksme_rpt
To join a list: http://www.sbctc.edu/docs/collegeaccess/it/_mmailman-index.aspx#subscribe
• Follow the ctcLinkblog: ctclink.wordpress.com
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Website: ctclink.sbctc.edu