ctcLink Project Update
Kelly Blackwood
October 24, 2014
Implementation of modern software to replace our
legacy systems for student administration, academics,
student finance, college financials, HR, payroll and
data/reporting.
24/7 access to online tools and services for students,
faculty and staff
A set of interconnected software modules to help us
streamline and standardize business processes across
all colleges and SBCTC
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Academic Structure
Recruiting & Admissions
Academic Advisement
Campus Community
Student Records
Curriculum Management
Financial Aid &
Student Financials
Student Self Service
Faculty Center
Advisor Center
Recruiting
Core HR
Benefits
Time & Labor
Absence Management
Payroll
Talent Acquisition Management
ePerformance
Employee & Manager Self Service
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General Ledger
Accounts Payable
Accounts Receivable & Billing
Asset Management
Treasury (Cash Management)
Budgeting
Grants & Projects
Contract Management
Purchasing and Procurement
Strategic Sourcing
Supplier Contracts
Expenses
Other Key Components:
Reporting & Analytics
Management Dashboard
Portal (ctcLink Gateway)
Self-service
Workflow
Room/Events Scheduling
Mobility
System Overview
• Colleges: 34
• Campuses and
Centers: 77
• Students: 400,000
• Full time faculty and
staff: 22,000
• Years on legacy
system: 34
• When ctcLink will be
complete: AY 2017-18
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ctcLink Implementation Schedule
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FirstLink Implementation Activities
• Weekly status meetings with Project Leadership
• Data Mapping, Conversion, Validation
• Security Matrix, Assigning Roles
• User Acceptance Testing
• Supporting Systems review & integration planning
• Schedule and logistics for Training
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Critical Success Factors for FirstLink Go-Live
Colleges must be able to:
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Register Students
Collect Tuition
Award Financial Aid
Disburse Financial Aid
Process Payroll
Purchase Goods
Wave 1 Activities
Wave 1 colleges current and upcoming activities:
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User Acceptance Testing
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Student and Employee
Data Cleanup (bio-demo)
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Configuration
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Data Conversion and
Mapping
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Data Cleanup
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Supporting Systems
Review
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Demo Access
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Bi-weekly meetings with
PMO
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Paycheck Earnings
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Paycheck Taxes
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Paycheck Deductions
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Follow the Blog! ctcLink.wordpress.com
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Be Connected, Stay Informed
• ctcLink.sbctc.edu  College Resources
• ctcLink Collaboration “365” site
– Instructions to sign up for the Collaboration site are under “How To” on College
Resources page
• ctcLink SME listservs
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Campus Solutions (Student/Academic) – ctclinksme-cs
Finance – ctclinksme_fin
Financial Aid – ctclinksme-finaid
Human Capital Management (HR/Payroll)– ctclinksme-hcm
Technical –ctclinksme_tech
Reporting/Analytics – ctclinksme_rpt
To join a list: http://www.sbctc.edu/docs/collegeaccess/it/_m-mailman-index.aspx#subscribe
• Follow the ctcLinkblog: ctclink.wordpress.com
• ctcLink college team and SMEs roster
– Located on College Resources Homepage
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Askctclink@sbctc.edu
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Follow the ctcLink Blog: ctclink.wordpress.com
Website: ctclink.sbctc.edu