CSBS Fourth Friday Faculty Workshop:
Faculty Effort and
Other Personnel Costs
CSBS: Frances Solano
ORSP: Stefanie Friesen
TUC: Stacey Lord
3/27/2015
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Today’s Agenda
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Welcome and Announcements
Introductions
Understanding effort for budgeting and management
Other “personnel” costs
• Collaborators, Independent Contractors, Vendors, Students,
• Upcoming CSBS Faculty Workshops
• CSUN Contacts and Resources
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What is “effort”?
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• All professional activities covered by salary received
from the university:
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Instruction
Service
Community outreach
Research and other scholarly activities
• Equals 100% -- regardless of number of hours
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An example…
Effort = 100%
Project A (3 units R/T,
reimbursed by grant),
25%
Instruction (6 units),
50%
LGRP (3 units R/T costshare), 25%
Effort is based on IBS
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• Institutional Base Salary (IBS)
• Salary rate established by University.
• Example:
• Academic year salary = $72,000
• Academic year = 8 months (4 in fall, 4 in spring)
• Monthly salary rate = $9,000
• It is expected that externally sponsored grants fully
support faculty effort at the “full external” rate.
• Anything less requires discussion with and approval by the dean.
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Funding effort on grants
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• Reimbursing the state for time on grant
• Direct pay from grant for “buyout”
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Request for Individual Reimbursed Time form
• Large Grant Release Program
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Release time (in units) based on IDC budgeted
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Transfer made to college from ORSP
• Release time paid from other departments/centers/colleges
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Release time based on teaching units
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Transfer made to CSBS from other unit.
• Additional payment (Faculty Payment Request form)
• Up to 25% overload during academic year
• Up to 3 months summer pay (may be limited by sponsor, e.g. NSF allows 2 months).
• Up to approximately half-month winter pay (calculated based on days)
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Certifying effort on grants
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• All effort must be documented and certified –- Distribution
of effort is based on pay.
• TUC drafts report based on all pay received by faculty.
• Regular pay
• Additional / special pay (Faculty Payment Requests)
• Reimbursed time from grants
• Cost-share release time
• Faculty person confirms that the report is complete and accurate based on
effort spent on each activitiy.
• (CSBS Grants & Contracts Officer will assist in this.)
• Report must then be approved by the Principal Investigator (PI).
• If PI is not available, chair must certify.
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Other “Personnel” Costs
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• Collaborators versus Independent Contractors versus Vendors
• Collaborators: Substantive work
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Requires commitment forms prior to proposal being submitted
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ORSP will execute subcontract to organization with purchase order:
• Independent contractors (individuals): For professional services (e.g. transcribing)
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Cannot be CSUN or TUC employee
• Vendors: Purchase of goods and services
• Stipends vs. Salary/Wages
• Salary/wages paid to employee providing effort on project
• Stipends: No effort required on project
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For the benefit of the individual, NOT the project
• Students vs. Non-students
• Students: Undergraduate (recommend $8 - $12 / hour); Graduate ($12 - $16 / hour)
• Non-students: Research Assistant; emergency hire limited to a 120 day appointment
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Spring 2015: Fourth Friday Faculty Workshops
Fall 2015: Tuesday Faculty Workshops
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The spring semester will be focused on
post-award management.
The fall semester will focus on pre-award -finding funding, proposal development and
submission.
• WEDNESDAY, April 1, 11:30 am – 1:30 pm
• Tuesday, August 18, 3:00 – 4:00 pm
• Friday, April 24, 9:00 – 10:00 am
• Tuesday, September 15, 3:00 – 4:00 pm
• Friday, May 22, 2:00 – 3:00 pm
• Tuesday, October 13, 3:00 – 4:00 pm
• Tuesday, November 17, 3:00 – 4:00 pm
• Tuesday, December 15, 3:00 – 4:00 pm
All workshops to be held in the Whitsett Room, Sierra Hall, 4th floor.
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CSUN Contacts
CSBS (College of Social & Behavioral Sciences)
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Frances Solano, Grants & Contracts Officer (ext. 6135)
Anne Robison, External Relations & Programs Liaison (ext. 7738)
Tracy Baum, Director of Development (ext. 7129)
Pam Simon, Manager of Academic Resources (MAR) (ext. 2378)
ORSP (Office of Research & Sponsored Projects)
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Scott Perez, Director, ORSP (ext. 2901)
Stefanie Friesen, Grant Coordinator (ext. 2901)
Jennifer Reifsneider, Grant Coordinator (ext. 2901)
Kat Sohn, Compliance Officer (IRB), (ext. 2901)
TUC (The University Corporation)
• Georg Jahn, Director, Sponsored Programs (ext. 2698)
• Stacey Lord, Sponsored Projects Liaison (ext. 7289)
• Mahyar Sadri, Compliance Analyst (ext. 6414)
• Maryann Camarillo, Accounting (ext. 3061)
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