Welcome! Chaffey College
Financial Aid
Information Sessions
(Fall 2009 – Spring 2010)
Patricia M. Bopko,
Interim Financial Aid Supervisor
E-mail:
patricia.bopko@chaffey.edu
Financial Aid Office
Contact Information
E-mail us: financialaid@chaffey.edu
Telephone: (909) 652-6199
*Please listen to entire message*
Online: www.chaffey.edu/finaid
Please include name and student ID in all communication.
Financial Aid Locations

Rancho Campus
SSA – Marie Kane Center for Student Services and
Administration Building
Hours of Operation:
Monday – Thursday
7:30 a.m. – 7:00 p.m.
Friday
7:30 a.m. – 4:30 p.m.
Financial Aid Off-Campus Locations

F/A Advisors are also located at:
 Chino Campus –
(Please call for hours) (909) 652-8140

Fontana Campus –
(Please call for hours) (909) 652-7417
Financial Aid Staff

F/A Advisors
 Michelle Olson, (A-C)
 Angela Arciniega, (D-E)
 Nancy Matthews, (F-J)
 Leticia Martinez, (K-O)
 Anita Fletcher, (P-T)
 Maria Dominguez, (U-Z)
 Lindy Mercante, Program Assistant

Brenda Franklin, Financial Aid Specialist
Maria Gonzalez, Financial Aid Specialist

What is Financial Aid?
•
Financial Aid is funding provided through
enrollment fee waivers, grants, scholarships,
work, and loans to help assist with paying for
college costs
•
Financial Aid is not a life style
•
Financial Aid is used for
educational expenses only
How to Apply for Financial Aid

Fill out a FAFSA (Free Application for Federal
Student Aid) online at:
www.fafsa.ed.gov




Priority Deadlines:
 Between January 1st and March 2nd every year
Need prior year’s income taxes and W2’s
You only need to apply once per academic year
which covers Summer, Fall & Spring Semesters
School code = 001163
How to Apply for Financial Aid

If you are filling out the FAFSA for the first time, you
must visit www.pin.ed.gov and apply for a free PIN
number.

Your PIN Number is your electronic signature to
submit the FAFSA.

Your PIN Number is confidential; keep it safe and do
not share it with others.
How do I check my FAFSA status?
■ FAFSA results = Student Aid Report (SAR)
• Students will receive a SAR after completing the FAFSA within 24 –
48 hours if an e-mail address was provided on the application, or
within 7 – 10 days by postal mail.
• The SAR contains your EFC (Estimated Family Contribution)
calculation. This is the number that the school will use to determine your
Financial Aid eligibility.
•Budget/COA (Cost of Attendance) - The
estimated cost of attending school
which includes fees, travel, books, etc
•
•
COA - EFC = NEED, example: 5,000 -1000 = 4,000
NEED is the amount that Financial Aid will try to cover with funding.
• When the SAR is received, students MUST read the first page of the
document for important information. Examples: Selected for verification,
wrong SSN, Citizenship issues, etc.
How do I check my processing status?
•
Please do not make any corrections or changes
to your SAR without consulting with your
Financial Aid Advisor, as it can delay your
processing.
•
The Financial Aid Office will make corrections
or changes on your behalf, if necessary.
How do I check my processing status?

It takes approximately 7-10 business days for Chaffey
to receive FAFSA results electronically.

Students can check on the Financial Aid portion of
the ChaffeyView website to see when their FAFSA
results have been received by the college, and if other
additional information will need to be provided to the
Financial Aid Office.
See example:
How do I check my processing status?
Click on
‘MyDocuments’
to see if your
FAFSA has been
received or if
more information
is needed.
Types of Financial Aid
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♦
BOGW - Fee Waiver
Pell Grant
SEOG Grant
ACG Grant
Cal Grants
Federal Work Study
BOGW - Board of Governor’s Fee
Waiver
•
BOGW- The State of California pays per unit fees on
behalf of the student
•
The Fee Waiver is only offered to California residents
who meet certain income standards or who have
calculated need
•
•
The BOGW covers $20 per unit, $17 Health Fee and half of the
Parking Permit.
Students are responsible for paying the College Service Fee and
any Materials Fees.
BOG Fee Waiver Eligibility:
■ Students who are California Residents and currently
receiving cash benefits from:
▪ TANF/Cal Works
▪ SSI (Supplemental Security Income)
▪ General Relief or Cash Aid
■ Or are a certified veteran dependent by the California
Department of Veteran Affairs.
■ You will need to bring current proof to the Financial Aid
Office by bringing one of the following documentation:
Proof for the BOG fee waiver:
•
•
•
•
•
Copy of your current month’s subsidies check
Copy of your current Notice of Action
Statement of current Supplemental Social
Security Income
Agency Certification Form
(available at the Financial Aid Office)
Letter of certification from the California
Department of Veteran Affairs
Refunds
•
The Board of Governors Fee Waiver (BOGW) must be
secured by the end of the term in which you were
awarded to be eligible for a refund
•
Students who have paid enrollment fees and who have
been awarded a valid BOGW will automatically be
issued a refund through the Cashier’s Office
•
BOGW-T’s (temporary fee waivers) are not eligible to
receive a refund
•
No refunds will be given after the end of the semester
(No Exceptions)
BOGW-T Fee Waiver
•
If awarded a BOGW-T: A Temporary Fee Waiver will
only hold your classes; it will not cover your fees.
•
If a student is given a BOG-T, they have been
selected for Verification. If you are selected for
Verification, be prepared to provide proof of income
information submitted on the FAFSA application.
Verification Processing…

The Verification process requires the Financial Aid Office to
request a photocopy of your signed federal taxes & copies of
all W-2’s. If you are a dependent student, you will also need to
provide your parent’s signed federal taxes & W-2’s to verify
the information.

Please allow 6-8 weeks to complete all processing from the
time you submit documentation.

Students are selected at random for verification by the US
Department of Education. This is a mandatory process.
Federal Grants
•
Pell Grant – Money given to students by
the federal government for educational
cost with an EFC of $4,041 or less
•
Maximum amount for an academic year is
$4,731
Federal Grants
•
SEOG - Supplemental Educational
Opportunity Grant, federal funds given to
students for educational cost on a first-come,
first-serve basis who have the lowest EFC
•
Maximum amount for an academic year is
$1,000 (maximum amount varies per
institution)
Federal Grants

ACG – Academic Competitiveness Grant, is a
new merit and need-based federal grant for
undergraduate students.
Must successfully complete a rigorous secondary
program of study
 First year eligibility maximum $750.
 Second year eligibility maximum $1300.
 See the Financial Aid Office for further details

State Grants
•
Cal Grant B - Funding given to students by the state
for fees, books & supplies based on the students GPA
and FAFSA data
•
Maximum amount for an academic year is $1,551
•
Access Cal Grant Information or status at
www.csac.ca.gov (WebGrants for Students)
State Grants
•
Cal Grant C – State funding given to students in
vocational or technical programs based on the
students GPA and FAFSA data
•
Maximum amount for an academic year is $576
•
Access Cal Grant Information or status at
www.csac.ca.gov (WebGrants for Students)
How Do I Apply for Cal Grant B & C?
■
Cal Grants are grants that students apply for by:
1.
Completing the FAFSA by March 2nd (can also apply by Sep. 2nd
for Community Colleges).
2.
Complete a GPA verification form, available online at
www.csac.ca.gov.
3.
If a Chaffey student has completed 16 or more degree applicable
units with a minimum 2.0 GPA, Chaffey will automatically send
GPA to compete for Cal Grant.
FWS - Federal Work Study
•
•
Federal Work Study - is a federal program that helps students get jobs
on and off-campus through the school’s work program.
Students receive funds in the form of a monthly paycheck
•
May work up to 20 hours per week
•
FWS is awarded on a first-come, first-serve basis.
•
Apply for FWS by indicating you are
interested on your FAFSA application.
•
For Job listings contact 909-652-6186
Chafee Grant
Grant specifically for foster youth and former
foster youth to use for career and technical
training.
 Awarded up to 5,000 per year
 To apply, contact your ILP Coordinator or
download an application via the web at:
www.csac.ca.gov

Scholarships

Scholarships are money that students may apply for
based on: Financial Need, Talent, GPA, Major, etc.
(based on donor request)

For information on various scholarships please visit
the Financial Aid website, Student Activities website
and Chaffey College Foundation Office.
Federal Loans
Loans – Money loaned to
students by the Federal Government for
student’s education.
 Federal
(LOANS MUST BE REPAID)
How Do I Apply for Federal Loans?
Complete the FAFSA
 Attend a mandatory Loan Workshop
 Loan Workshop dates are posted
on our website at www.chaffey.edu/finaid
 Students must be on time for the workshop
and stay the entire session

No Exceptions
What Am I Eligible For and how do
I check my award status?
■ Once FAFSA results are received, requested
paperwork is in the Financial Aid Office and
processed, students will receive a post card
informing them of eligible aid that is offered.
YOU MUST BE ENROLLED IN CLASSES TO
RECEIVE FINANCIAL AID
How to Check Your Award Status:

You may check your financial aid status and
awards by logging into Chaffey’s student website
at:
www.chaffey.edu/chaffeyview
Check your status and accept your aid…
•
Upon receipt of your post card you must
accept or reject ALL offered awards.
•
To Accept your offer of aid you must log
on to:
www.chaffey.edu/chaffeyview
See example:
View your
awards…
Accept the awards…
Click ‘Submit’
Disbursement of Funds
■ Students receiving a Federal Pell Grant,
SEOG, ACG, Cal Grant, and Loans will be
paid in one disbursement per term based on
their current enrollment status after the last
date to drop without a “W” (please check
your registration statement for dates)
Disbursement of Funds
•
Funds will be disbursed to a Chaffey Federal Credit
Union (CFCU) student bank account on the 20th of the
month (following the first month once school has started)
•
All funds are disbursed by Electronic Funds Transfer
(EFT)
•
Funds can also be transferred to your own bank account
Please see a CFCU Brochure for more details.
Disbursement of Funds
•
Funds are only disbursed to students whose financial
aid packages are fully processed and are eligible.
•
At any time where eligibility is in question
disbursements will not be issued until additional
documentation is reviewed and eligibility is confirmed.
•
Awards are based on full-time (12 or more units)
status. Disbursements will be adjusted accordingly if
you are less than full-time.
Disbursement for Late Start Classes

Late start classes will be paid based on the last
date to drop without a “W” for that class (see
registration statement for these dates).

If enrollment consists of all late start classes, aid
will not be paid on the first disbursement of the
semester.

Students may be paid in multiple disbursements
based on drop dates addressed above.
Disbursement of
Less Than Half-Time Enrollment
■ Not all students are eligible for a
disbursement at a “less than half-time”
status.
■ If you are eligible to receive a less than half
time disbursement, you will receive your
portion of the funding after 60% of the term
has been completed.
Disbursement of Funds
IMPORTANT INFORMATION!!!!!!!
•
Students adding classes after the last date to drop
without a “W” will not be paid for those classes.
•
No grant or loan adjustments will be made after
the last date to drop without a “W”.
•
Reinstatement into classes after the last date
to drop without a “W” will not be eligible for a
disbursement adjustment.
Disbursement of Funds
Additional Information
■ Students attending multiple institutions can
only be awarded financial aid at one school
for the same term.
(One exception to the rule: BOGW fee waiver
is the only eligible aid for concurrent
enrollment)
Financial Aid
Policies
Financial Aid Satisfactory
Academic Progress (F/A SAP)
•
The Federal Government requires that colleges
monitor academic progress of aid recipients.
•
F/A SAP is reviewed at least once annually,
after the Spring semester.
Financial Aid Satisfactory
Academic Progress (F/A SAP)
•
•
•
The standards for this policy is as follows:
Student must maintain a minimum of a 2.0 cumulative
GPA
Student must successfully complete all units attempted.
(receiving “W”, “F”, “I”,“NC”,“IP” are not considered
completed units)
Students may not exceed the allowable \ degree
applicable units within which to complete an A.A.
degree, an A.S. degree, a certificate, or transfer
program (60 units is standard)
Financial Aid Satisfactory
Academic Progress (F/A SAP)
Students who do not meet the standards will be
considered:
•
•
On financial aid probation status (warning)
OR
Terminated status, meaning you will
be ineligible to receive federal student
financial aid based on failure to demonstrate
satisfactory academic progress.
Withdrawals
A student’s withdrawal date is:
•
•
•
The date the student officially notifies the
Admissions Office of his or her intent to withdraw,
OR
The midpoint of the semester for a student who
leaves without notifying the college,
OR
The student’s last date of attendance in a
documented academically-related program
Repayments
■ Students who withdraw from all classes prior to
completing more than 60% of the semester will
have their financial aid eligibility recalculated
based on the percentage of the semester
completed, and will be required to repay any
unearned financial aid they received.
F.Y.I.
(For Your Information)
Current Address
■ Make sure your mailing address, phone number, and
your e-mail address are accurate with the Admission and
Records Office
■ Beginning 2009-2010 the majority of communication
from the Financial Aid Office will be e-mail and postal
mail. Post cards will be sent throughout the year
informing you of disbursement dates, financial aid
processing, and other information as needed
Any Questions?