Agenda
SCDBC AGM
November 7, 2013 7pm
Seaside Center, Sechelt
Prior to the meeting coffee and sweets were served and Early Bird
Registration was available. Survey results were on display.
Meeting called to order at 7:10
Marla Taylor, President, welcomed 40 attending members
1.
Motion to approve the agenda by Iain Higginson, seconded by Warren McCrimmon,
carried
2. Motion to approve Minutes of 2012 AGM by Cheryl Palm, seconded by Gail Riddell,
carried
3. President’s Report President’s Report Nov. 7, 2013 AGM
I believe the SCDBC enjoyed another incredible season. Thanks to the commitment of the board
and all club members for your contribution to our success.
I would like to review some of the activities that lead to another great season.
The club season kicked off with our Wine + Cheese event at the lovely home of Bev Zacharius,
thanks to Bev and all the people who helped to organize that event.
In May we raised over $1000 for the food bank, thanks to Sandra Glover for organizing that event
and all the club members who helped to collect the donations.
In June 40 Club members attended a stroke improvement clinic put on by Kamini of Right Angle
Performance. Later in the month we had our annual Mackenzie Cup which was a day of fun
competition. Thanks to Edna Naylor for organizing and all the volunteers who helped out on the
day.
In July the club took out 40 Girl Guides for a paddle. Thanks to Gillian Kydd for organizing and all the
members who helped out on the day. The club was represented in the Sea Cavalcade parade thanks
to Sandra Glover and all the other members who helped out to make that a successful event.
In September we travelled to Powell River to wrap up the season at Final Fling, Mackenzie Mussels
were 2nd in the timed event and SeaGals won the Obstacle Course. Powell River were great hosts
and our members raced on various teams to help out when teams were short. Next year it will be
our turn to host.
Our last social event of the season was held on a rainy, windy Sunday afternoon not at Mission Point
as planned but in Sandra Glover’s garage and tented driveway, thanks to Sandra for her last minute
organization to pull off this event.
Would like to thank Jeanne Hage for heading up the BC ferries card raffle committee. The club sold
$9,330 of the potential $10,000 in tickets so thanks to all members for your efforts in support of the
raffle.
At a team level I am sure the highlight for the Mackenzie Mussels season was their trip to Hong
Kong, I know those that went will have memories lasting a lifetime. SeaGals posted a team best
time at Nanaimo of 2:21 and SDA won a bronze in the Breast Cancer race in Portland. Porpoise
Paddlers lost their coach Sally this summer and we lost a dragon boat enthusiast and founding
member of our club. Sally would have been proud to see her team compete with such enthusiasm
and spirit at Final Fling.
I would like to ask all the board members to stand, thanks for your efforts and dedication to our
club.
Would personally like to thank the board and all our members who supported me in my role as
President this past year, it has been a pleasure working with such a fine group of people.
Respectfully Submitted,
Marla Taylor
President
4. Membership Report
We ended the season with 107 member, 3 of which are alumni.
5. Financial Report
As posted on the website. Currently sitting with about $34,000 in our bank account.
Motion to approve the financials as presented, Bev Zacharius, 2nd by Sherry McDonald,
Carried.
6. Presentation of 2014 budget
Due to successful fundraisers we have a large amount in the bank and would like to
present a budget that puts money back into the teams, as well as provides a new shed
for our Club use and a dragon boat machine, provided we can find a place where it can
be accessed by all members. Motion to approve the proposed by Warren McCrimmon,
second by Denise Warren – carried.
7. Survey Results
Posted on the wall and will be posted on the website as well. Excellent club response
with the SeaGals winning the prize for best team response. Participants were very
happy with coaching and provided very thoughtful comments for the next Board to look
at.
New Business
1. Proposed changes to Purposes of SCDBC
(a) To promote the sport of dragon boating throughout the Sunshine Coast.
(b) To provide equal dragon boating opportunities for people of all ages and abilities
throughout the community for both recreation and competition.
(c) To assist individuals to maintain a healthy lifestyle through paddling and fitness training.
Motion to approve this change, by Edna Naylor, second Marilyn Butt, carried.
2. Proposed Changes to rules and regulations of SCDBC
RULES AND REGULATIONS - proposed additions in Red, if underlined then want to delete.
Members
All head and assistant coaches must have Level 1 coaching qualification before they may coach
a team.
If a main coach has sufficient paddlers to make up 2 crews ( minimum 14 paddlers plus
approved steersperson for each crew), the coach may elect to take out a second dragon boat if
available. Both boats must remain within hearing distance of the main coach at all times. The
coach may NOT be a paddler in this case.
Each team must have two current first aid level-one certified people. SCDBC will compensate
for training.
Under the BC Government’s Privacy Act, members will not use the membership roster for
anything other than dragon boat business. No soliciting is allowed.
All Team Treasurers must submit an annual accounting statement, showing cash balance at
start of year, income and expenses, and yearend balance. Submit to the board treasurer (before
the annual meeting) with banking institution information included, and names of all signing
authorities on the account.
A special dispensation may be granted, by written or email request to the president, on a case
by case basis, to allow to move the boat from Mackenzie’s Marina to the Sechelt Municipal
Marina.
All team uniforms will reflect the club spirit by displaying the club logo on the right shoulder
sleeve on shirts. The color blue should be included in background colors for non-abreast team
uniforms.
Board
The members that are elected or appointed to the board are to attend meetings as required.
If there are contested seats at the AGM election for board positions, a secret paper ballot, will
be used to determine the successful candidate
The Sunshine Coast Dragon Boat Club Logo will be displayed on all correspondence,
pamphlets, including all team correspondence, or any advertising pertaining to the club.
The coach liaison position must be held by a primary qualified coach.
The Coach Liaison, and/or a steersperson will hold a review session at the beginning of the
paddling year for all steers people and coaches. Steering protocols including procedures for:
man overboard, steersperson overboard, swamp or planned swamp practice, all forms and
safety requirements for boat launching must be reviewed.
Team leaders to attend a board sponsored orientation meeting, at the beginning of each
paddling season.
All new paddlers to have a board sponsored orientation paddle, to become familiar with the
boat, prior to the first day of their regular team paddling practice.
The formation of composite teams for summer and fall regattas is to be encouraged, to augment
the existing teams already participating in regattas.
A survey of the same evaluation, specific to each team, will be provided to all members for
feedback at the end of the season. This enables accumulation of information for the team, and
the SCDBC.
In the event that a team falters and discontinues practicing during the season, that team would
have until the following registration deadline to re-form. If a team wishes to withdraw, a written
notification to that effect must be submitted to the SCDBC executive. Failure to re-form would
constitute the team has withdrawn and the team name reverts to the club. Any remaining
balance of monies (considered team funds) is to be returned to the SCDBC when the team has
officially withdrawn and must be included with the notification letter. Any paddlers’ personal
monies held by the team’s treasurer are to be refunded to that individual forthwith. Notification to
the SCDBC, of all monies expended, and the team bank account is closed, to follow within 1
month of withdrawal date
If community members or other organizations request to take a dragon boat out on an
excursion, there must be 6 experienced SCDBC paddlers on board, + Coach + Steersperson
along with 2 other adults when accompanying students, and not more than 10 “guest”
paddlers/students at a time in the boat. The request must come to the SCDBC via the president
and it will be considered on a case by case basis. For rental of the dragon boats, the above
applies with the addition; the party will sign a liability contract and waiver.
Motion to approve by Mary Pininger , seconded by Iain Higginson, carried.
3. Proposed changes to Safety Policy
Crew to consist of a recommended minimum of 14 paddlers in the D2, 12 paddlers in the BuK,
and 6 paddlers in the 9 metre boat with designated board approved coach and designated
steersperson before dragon boat is taken out. Should the recommended minimum not be met,
the coach and steer may still take the boat out if they agree that taking out fewer paddlers would
not pose any safety risks to the team. Coach may be considered one of the paddlers, if he/she
paddles.
If non-members paddlers are using our boats, the minimum ratio of one member paddler for
every 3 youth paddlers aged 13-16 must be adhered to and for paddlers ages 17 and up ratio
shall be one member paddler for every 4 paddlers.
Motion to approve as amended by Denise Warren, seconded by Iain Higginson, carried.
4. Proposed changes to Membership Policy
Each guest paddler can attend up to two practices per dragon boat season, at no charge. Every
practice after that will be $5/person/practice. It is the responsibility of the team coach or
manager to keep track of when a guest has used their 2 free paddles.
Motion to approve by Bev Zacharius, second by Carol Stansfield, carried.
5. Proposed changes to Funding policy
The primary coach for each team will no longer have to pay the current membership fee at the
beginning of each season and the reciprocal honorarium/s will no longer be paid.
Motion to amend the above motion from “primary coach” to “head coaches” by Jane Tollestrup,
seconded by Iain – carried.
Motion: that the team designated steersperson have their membership fee waived. By Sherry
MacDonald, seconded by Edna Naylor, 26 in favour, 12 opposed.- carried.
6. Election of Board Members
After asking for nominations from the floor, the following positions were elected by
acclimation:
Past President – Marla Taylor
President: Warren McCrimmon
Vice President: Mary Pininger
Secretary : Catherine Gage
Treasurer: Leslie Higginson
Membership: Lucille McCarthy
Member at Large : Aileen Reilly
Team Liaison: Marion West
Coach Liaison: Edna Naylor
The following non-voting positions will be recruited for and filled by the new Board:
Event Co-ordinator:
Fund Raising Chair:
Webmaster:
7. Early Bird Registration Draw
Congratulations to Leslie Higginson – this year’s winner
8. Presentation of Flowers to outgoing board members
Sandra Glover – outgoing Events Co-ordinator
Marla Taylor – Past President
Loretta Bartley – Team Rep Liaison
Meeting adjourned at 8:40pm