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Objectives
Chapter 22: Customizing AutoCorrect and
Word Options
Performance Objectives
Customize AutoCorrect
 Minimize the Ribbon
 Customize the Quick Access Toolbar
 CHECKPOINT 1
 Customize the Ribbon
 Import/Export Customizations
 Customize Word Options
 CHECKPOINT 2

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Objectives
Customize AutoCorrect


The AutoCorrect feature in Word corrects certain text
automatically as you type.
You can control what types of corrections are made with
options at the AutoCorrect dialog box with the AutoCorrect tab
selected.
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Objectives
Customize AutoCorrect…continued
Remove the check mark from
those corrections you do not
want AutoCorrect to make.
Click this button to
display a dialog box with
AutoCorrect exceptions
and where you can add
your own exceptions.
If you type the text shown in
the first column of this list box
and then press the spacebar, it
is replaced by the text shown
in the second column.
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Objectives
Customize AutoCorrect…continued
To display the AutoCorrect
Exceptions dialog box:
1. Click the File tab.
2. Click the Options
button.
3. Click the Proofing option.
4. Click the AutoCorrect
Options button.
5. Click the AutoCorrect
tab.
6. Click the Exceptions
button.
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AutoCorrect
Options button
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Objectives
Customize AutoCorrect…continued
First Letter
tab
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Objectives
Customize AutoCorrect…continued
INitial Caps
tab
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Customize AutoCorrect…continued
Other Corrections
tab
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Customize AutoCorrect…continued
You can add commonly misspelled words or frequently made
typographical errors to AutoCorrect.
 You can also add an abbreviation to AutoCorrect that, when
typed, AutoCorrect will replace with the entire word (or
words).
 You can also control the capitalization of the word (or words)
AutoCorrect inserts by controlling the capitalization of the
abbreviation.

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Objectives
Customize AutoCorrect…continued
To add a word to AutoCorrect:
1. Click the File tab.
2. Click the Options button.
3. Click the Proofing option.
4. Click the AutoCorrect Options
button.
5. Click the AutoCorrect tab.
6. Type the misspelled or
abbreviated word.
7. Press Tab.
8. Type the correctly spelled word
or complete word.
9. Click the Add button.
10. Click OK.
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abbreviated
word
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Objectives
Customize AutoCorrect…continued
If you rest the mouse pointer near text that AutoCorrect has
just corrected, a small blue box displays below the text.
 Move the mouse pointer to this blue box, and the AutoCorrect
Options button displays. Click this button, and a drop-down list
displays with three options.
 You can choose to change the corrected text back to the original
spelling, tell AutoCorrect to stop automatically correcting
occurrences of that specific text, or display the AutoCorrect
dialog box.

AutoCorrect
Options button
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Objectives
Customize AutoCorrect…continued
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Objectives
Customize AutoCorrect…continued
To insert a symbol to AutoCorrect:
1. Click the Insert tab.
2. Click the Symbol button in the
Symbols group.
3. Click the More Symbols option.
4. Click the desired symbol.
5. Click the AutoCorrect button.
6. Type the text used to insert the
symbol.
7. Click the Add button.
8. Click OK.
9. Click the Close button.
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symbol
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Objectives
Customize AutoCorrect…continued
Click this tab to display
options that Word
automatically formats
as you type text.
Insert a check mark in
those options you want
Word to automatically
format as you type text.
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Objectives
Customize AutoCorrect…continued



You can delete text from the
AutoCorrect dialog box.
To do this, display the dialog
box, click the desired word or
words in the list box, and
then click the Delete button.
Complete similar steps to
delete text from the
AutoCorrect Exceptions
dialog box.
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Delete
button
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Objectives
Minimize the Ribbon




The Word ribbon displays toward the
top of the screen and displays tabs and
commands divided into groups.
If you want to free up some room on the
screen, you can minimize the ribbon by
clicking the Minimize the Ribbon button.
You can also minimize the ribbon with
the keyboard shortcut Ctrl + F1.
Click the Minimize the Ribbon button or
press Ctrl + F1 and the ribbon is reduced
to tabs.
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Minimize Ribbon
button
Objectives
Customize the Quick Access Toolbar



As its name implies, the Quick Access toolbar provides quick
access to buttons for some of the most commonly performed
tasks.
By default, it contains the Save, Undo, and Redo buttons.
You can easily add or remove buttons for basic functions to
and from the Quick Access toolbar with options at the
Customize Quick Access Toolbar drop-down list.
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Objectives
Customize the Quick Access Toolbar…continued
To customize the Quick
Access toolbar:
1. Click the Customize
Customize Quick
Quick Access
Access Toolbar
Toolbar button.
button
2. Insert a check mark
before the desired
button(s).
3. Remove the check
mark before
undesired button(s).
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Objectives
Customize the Quick Access Toolbar…continued
To add a button to the
Quick Access toolbar
from tabs:
1. Right-click the
desired button in the
tab.
2. Click the Add to Quick
Access Toolbar option
at the shortcut menu.
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Add to Quick Access
Toolbar option
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Objectives
Customize the Quick Access Toolbar…continued
To display the available
commands:
1. Click the Customize Quick
Access Toolbar button.
2. Click the More Commands
option at the drop-down
list.
More Commands
option
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Objectives
Customize the Quick Access Toolbar…continued
Click the desired command
in the list box at the left,
click the Add button, and
the command displays in
the list box at the right.
Click the Reset button
to reset the Quick
Access toolbar to the
default buttons.
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Objectives
Customize the Quick Access Toolbar…continued

You can customize the Quick Access toolbar for all documents
or for a specific document.
Customize Quick
Access Toolbar option
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Objectives
Customize the Quick Access Toolbar…continued


The Choose commands from option at the Word Options dialog
box has a default setting of Popular Commands.
At this setting, the list box below the option displays only a
portion of all of the commands available to insert as a button
on the Quick Access toolbar.
Choose commands
from option box
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Objectives
CHECKPOINT 1
1) This feature in Word corrects
certain text automatically as you
type.
a. AutoCorrect
b. AutoEnter
c. AutoFix
Answer
d. AutoType
3) By default, the Quick Access
toolbar contains the Save, Undo,
and which other button?
a. New
b. Open
c. Redo
Answer
d. Print
2) You can minimize the ribbon with
this keyboard shortcut.
a. Shift + F1
b. Ctrl + F1
c. Alt + F1
d. F1
4) The Choose commands from
option at the Word Options dialog
box has this default setting.
a. Standard commands
b. Popular commands
c. Old commands
d. New commands
Answer
Next Question
Answer
Next Question
Next Question
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Next Slide
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Objectives
Customize the Ribbon
To customize the ribbon:
1. Click the File tab.
2. Click the Options
button.
3. At the Word Options
dialog box, click
Customize Ribbon in the
Customize
left panel.
Ribbon
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Objectives
Customize the Ribbon…continued
Choose commands
from option
Customize the
Ribbon option
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Objectives
Customize the Ribbon…continued
To insert a new tab with a new
group below, click the tab you
want to precede the new tab and
then click the New Tab button.
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Objectives
Customize the Ribbon…continued
To rename a tab:
1. Click the tab in the list
box.
2. Click the Rename
button.
3. At the Rename dialog
box, typed the desired
tab name.
4. Click OK.
Rename
dialog box
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Objectives
Customize the Ribbon…continued
To rename a group
name:
1. Click the group name
that displays below
the tab.
2. Click the Rename
Rename
button.
dialog box
3. At the Rename
dialog box, type the
desired group name.
4. Click OK.
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Objectives
Customize the Ribbon…continued
To add a command to a
tab:
1. Click the group
name within the
tab.
2. Click the desired
command in the list
box at the left.
3. Click the Add
button.
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Add button
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Objectives
Customize the Ribbon…continued


If you customize the ribbon by adding tabs and groups, you can
remove all customizations and return to the original ribbon by
clicking the Reset button that displays below the list box at the
right side of the dialog box.
When you click the Reset button, a drop-down list displays with
two options: Reset only selected Ribbon tab and Reset all
Customizations.
Reset button
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Objectives
Import/Export Customizations

If you make customizations to the ribbon and/or Quick Access
toolbar, you can export the customizations to a file and then use
that file on other computers.
Import/Export
button
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Objectives
Import/Export Customizations…continued



To import a ribbon and Quick Access toolbar customization
file, display the Word Options dialog box with Customize
Ribbon or Quick Access Toolbar selected in the left panel, click
the Import/Export button, and then click Import customization
file at the drop-down list.
At the File Open dialog box, navigate to the folder containing
the customization file and then double-click the file. (The file
name will display with the .exportedUI file extension.)
At the message that displays asking if you want to replace all
existing ribbon and Quick Access toolbar customizations for
this program, click Yes.
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Objectives
Customize Word Options
To customize Word options:
1. Click the File tab.
2. Click the Options button.
3. Click the desired option
in the left panel.
4. Make the desired
customization choices.
5. Click OK to close the
Word Options dialog box.
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Options
button
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Objectives
Customize Word Options…continued
Click each of the
options in this
panel to display
customization
features and
commands.
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Objectives
Customize Word Options…continued



Click the Display option, and the Word Options dialog box
displays options for specifying how document content appears
on the screen and when it is printed.
You can also turn on or off the display of white space between
pages with the Show white space between pages in Print
Layout view option at the dialog box.
You can turn on or off the display of highlighting and
ScreenTips that display when you hover the mouse over an
option or button.
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Objectives
Customize Word Options…continued
Save
option
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Objectives
Customize Word Options…continued


With the Advanced option selected, the Word Options dialog
box displays a number of sections for customizing Word,
including a section for changing editing options, a section for
specifying how you want text pasted in a document, a section
for specifying what document content to show, a section for
customizing the display and printing of a document, as well as
a number of other sections.
Click the Add-Ins option, and the Word Options dialog box
displays add-ins, which are supplemental options that add
custom commands and specialized features to Office 2010
applications.
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Objectives
CHECKPOINT 2
1) When you click the group name
and Rename button, a dialog box
displays that contains these.
a. numbers
b. letters
c. characters
Answer
d. symbols
3) Return to the original ribbon by
clicking this button.
a. Clear
b. Undo
c. Default
d. Reset
2) To remove a command from the
custom tab, click it from the tab
group and then click this button.
a. Remove
b. Delete
c. Ignore
d. Cancel
Answer
4) Click this option in the Word
Options dialog box to display
options for AutoCorrect and the
spelling and grammar checker.
a. Proofing
b. General
c. Advanced
Answer
d. Display
Next Slide
Answer
Next Question
Next Question
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Next Question
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Objectives