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Word 2010® Business and
Personal Communication
Business Report
Newsletter
What kinds of documents can you
create with Word 2010?
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Lesson 1: Create a Document
With Microsoft Word
2010, you can create
memos, business
letters, newsletters,
and reports.
This presentation
shows you the basics
you need to know in
order to create and
organize Word files.
Business Letter
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Lesson 1: Create a Document
View This Presentation to Answer
the Following Questions:
•What are the parts of the Word screen?
• How do I create and manage folders?
• How do I name and save a document?
• How do I key and edit text?
• How do I print and close a document?
• What vocabulary words should I review?
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Lesson 1: Create a Document
The Word screen contains
Title bar
Quick Access
Toolbar
Ribbon
Document pane
Start button and
Status bar
Scroll bars
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Lesson 1: Create a Document
The bar at the top of the screen
is called the title bar.
The title bar
displays the
name of the
current
document
or file.
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Lesson 1: Create a Document
Scroll bars
move a
document
up and
down or left
and right on
the screen.
The status bar displays
the current page and total
page count.
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Lesson 1: Create a Document
The Ribbon organizes commands into
tabs and groups. The Ribbon helps you
quickly find a button, or small icon that
can be clicked to perform various tasks.
Tab
Button
Click the File tab to display Backstage view.
Backstage view is a new feature in
Microsoft Word 2010 that provides access to
basic commands and lets you do things to a
document, such as open, save and print.
Group
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Lesson 1: Create a Document
Backstage view also lets you perform important tasks
that fall outside the authoring features on the Ribbon,
such as customizing the user interface, document
management, and permissions.
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Lesson 1: Create a Document
The Quick Access Toolbar is a
customizable toolbar for easy
access to your most commonly
used command buttons.
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Lesson 1: Create a Document
TechCheck
What are some features of the Word
screen?
Answers include:
• Title bar
• Status bar
• Menu bar
• Scroll bars
• Ribbon
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Lesson 1: Create a Document
TechCheck
Which feature of Word allows you easy
access to your most commonly used
command buttons?
Answer:
The Quick Access Toolbar allows you
easy access to your most commonly
used commands.
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Lesson 1: Create a Document
By mastering good file management, you
will be able to save time and prevent the
loss of information.
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Lesson 1: Create a Document
File management includes:
Naming and saving documents.
Creating and organizing folders so that work
can be easily saved and located.
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Lesson 1: Create a Document
A folder is an item that
helps you organize files.
To create a new
folder, click the
File tab and
choose Save As.
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Lesson 1: Create a Document
To save a
document with
its current
name, click the
Save button on
the Quick
Access Toolbar.
If you want to rename
the document, use the
Save As command.
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Lesson 1: Create a Document
Use the Save As
dialog box to name
and save a
document so that
you can find it and
work on it again.
You should save your
document every 5 to 10
minutes to protect your
work from being lost.
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Lesson 1: Create a Document
Academic Skills Check
Why is good file management an
important skill to master?
Answers include:
• Good file management helps
save time.
• Good file management helps
prevent the loss of information.
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Lesson 1: Create a Document
Tech Check
What are some ways you can practice
good file management?
Answers include:
• Name and save documents.
• Create and organize folders so that
work can be easily saved and located.
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Lesson 1: Create a Document
In a Word document, you can…
Undo or redo actions.
Correct spelling errors.
Key and edit text.
Delete text.
Print and close a document.
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Lesson 1: Create a Document
To key, or insert, text into a document,
click in the document where you want
the new text to begin.
Then key the text
into the
document pane.
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Lesson 1: Create a Document
The insertion
point is the
blinking vertical
bar that shows
where the text
you key will
appear on the
screen.
Insertion
point
The insertion point is also known
as the cursor.
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Lesson 1: Create a Document
The use of proper spelling in a document is
important to clear communication.
Word helps you
find and
correct spelling
errors as you
work on a
document.
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Lesson 1: Create a Document
A wavy red line
under a word
indicates that the
word may be
misspelled.
Do not forget to proofread. A document with
errors will not be well received by readers.
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Lesson 1: Create a Document
In addition to using Spell Check,
you should edit a document by:
Printing a copy.
Reading it
aloud.
Choosing a
proofreading
partner to
read the
document.
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Lesson 1: Create a Document
Sometimes you need to edit, or change, your
documents by deleting text.
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Lesson 1: Create a Document
To erase a change you have just
made to a document, click the
Undo button.
To restore a
change, click
Redo.
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Lesson 1: Create a Document
To print a document, first
view it in Print Preview.
Print Preview
allows you to
see the page
as it will
appear when
printed.
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Lesson 1: Create a Document
Use Print Preview to make choices such
as the number of copies, or which printer
you will use.
Once you
are satisfied
with the
document
and settings,
click Print to
print the
document.
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Lesson 1: Create a Document
After you have
finished and
saved your work
in a document,
you can close it.
To close a
document, use
the Close
command.
You can also close a
document by clicking the
Close button.
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Lesson 1: Create a Document
Tech Check
What are some ways to make
changes in a Word document?
Answers include:
• Key text
• Edit text
• Delete text
• Undo or Redo actions
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Lesson 1: Create a Document
Tech Check
In addition to using the Spelling and
Grammar tool, what else should you do
to proofread a document?
Answers include:
• Print a copy.
• Read the copy aloud.
• Choose a proofreading partner to
read your document.
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Lesson 1: Create a Document
Tech Check
How do you erase a change you have
just made in a Word document?
Answer:
To erase a change you have just made
to a Word document, click the Undo
button.
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Lesson 1: Create a Document
Academic Skills Check
Why is it important to use proper
spelling in a document?
Answer:
It is important to use proper spelling
because a document with errors will
not be received well by readers.
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Lesson 1: Create a Document
Vocabulary Review
button
A small icon that can be clicked to
perform a specific task.
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Lesson 1: Create a Document
Vocabulary Review
title bar
The bar at the top of the screen
that displays the name of the
current window.
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Lesson 1: Create a Document
Vocabulary Review
status bar
The bar at the bottom of the screen
that displays information such as
the current page or slide number
and the total number of pages or
slides in the document.
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Lesson 1: Create a Document
Vocabulary Review
scroll bar
A bar at the right side or bottom of
the screen that allows you to move
up and down or left and right in a
document or a worksheet.
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Lesson 1: Create a Document
Vocabulary Review
Backstage view
A view in Microsoft Office 2010 that
provides access to basic commands
and lets you do things to a document,
such as open, save, and print. It also
lets you perform tasks such as
customizing the user interface and
setting permissions.
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Lesson 1: Create a Document
Vocabulary Review
Ribbon
A panel that organizes commands
into tabs. The Ribbon changes
depending on which applications and
tools are activated.
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Lesson 1: Create a Document
Vocabulary Review
insertion point
A blinking vertical bar that indicates
where the text you key will appear on
the screen. Also known as a cursor.
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Lesson 1: Create a Document
Vocabulary Review
folder
An item that helps you organize files.