Open Access and the Research Excellence
Framework
research-openaccess@glasgow.ac.uk
research-datamanagement@glasgow.ac.uk
Research Excellence Framework
What is Open Access?)
• Unrestricted access (and re-use) of research outputs
particularly journal articles and conference papers from
publicly funded research.
• Gold (paid for) - article is immediately freely available.
Payment of a fee or ‘Article Processing Charge’ (APC)
• Green ('free’) Deposit (usually accepted final version) in
online repository. Usually an embargo period.
• University direction - go Green (‘free’) wherever possible
Research Excellence Framework (REF)
Policy on Open Access)
• Articles and conference proceedings
st
accepted for publication from 1 April 2016
• Limited exemptions
• Credit in ‘environmental component’ for
making other outputs open access
REF Eligibility – Start Now
Author Responsibility
‘Final peer-reviewed manuscripts must
have been deposited in an institutional
or subject repository on acceptance
for publication’
Within 3 months of the date of acceptance.
REF Eligibility – Start Now
Library
AND
‘made open-access within a
specified time period’
Accept embargo of 12 months for science,
technology and medicine and 24 months for
arts and social sciences
Funds for Open Access
EPSRC



st
1
Journal articles, conference proceedings
Page charges, supplements
Past or current grants or studentships
May 2015:
Funds for Open Access Charities Open Access Fund (COAF)
EPSRC

Journal articles
x
Conference proceedings

Past or current grants or studentships
x
Page charges, supplements
st
1
May 2015:
Other ‘Funds' for Open Access
Funder Acknowledgement
and Licensing
All papers should include acknowledgement of the funding
that supported the research.
Recommended format ‘[This work was supported by the xx
Research Council [grant number xxx]'
When RCUK or COAF funds are used to pay for open access,
they require a CC-BY licence
Enlighten Record
What do researchers need to do?
As soon papers are accepted ensure they
are added to Enlighten via local
procedures or notify
research-openaccess@glasgow.ac.uk
INCLUDE THE FINAL ACCEPTED MANUSCRIPT
DON’T AGREE TO PAY IF YOU DON’T HAVE £
What does the Library do?
• Check funder requirements
• Check the publisher copyright policy
• Advise author on open access options
• Pay the open access cost from RCUK or COAF
funds if appropriate
• Deposit Accepted Final Manuscript into
Enlighten and release after embargo
Open Access
Research Data Management
• Papers should also include a statement on how the
underlying research materials - such as data, samples
or models – can be accessed. It is not necessary that
the data itself be openly accessible if there are
compelling reasons against this
Open Access
Research Data Management Service
• Grant application advice and support
–
Help with writing Data management plans
–
Costing storage
–
Can sometimes include administrative time
• Storage of data if you need it
• University Data Registry
– Digital Object Identifier (DOI) for your dataset
– Compliance with funders’ requirements
– Publicity for your research!
• Any other data management advice – Please ask!
Training
Managing Your Research Data
March 2016
Data Management Planning
26th January 2015
Book via Employee and Organisational
Development Service
A. As soon as papers are accepted ensure they are added to
Enlighten via local procedures or notify researchopenaccess@glasgow.ac.uk Include a copy of the
manuscript noting if it is final agreed text or subject to
final amendments
What MUST staff do?
B. Add funder name/s and funder award reference/s to
papers
C. Add a statement on how to access underlying research
materials to paper
D. Create a data management plan for new applications and
awards
E. Store final datasets
Useful Links
Useful Links
Help
Charities Open Access Fund
research-openaccess@glasgow.ac.uk
http://www.wellcome.ac.uk/Aboutus/Policy/Spotlight-issues/Openaccess/Charity-open-access-fund/
research-datamanagement@glasgow.ac.uk
Website
www.glasgow.ac.uk/openaccess
RCUK Open Access Policy
http://www.rcuk.ac.uk/research/openacc
ess/
Creative Commons Licences
http://creativecommons.org/licenses/
Create Data Management Plan
REF
http://www.hefce.ac.uk/pubs/year/2014/2
01407/
https://dmponline.dcc.ac.uk/
REF OA FAQ
http://www.hefce.ac.uk/rsrch/oa/FAQ /