An Enlighten-ed view of
Repository and Research System Integration
William J Nixon and Valerie McCutcheon
University of Glasgow
Learning how to play nicely:
Repositories and CRIS (Current Research Information Systems)
7 th May 2010, Leeds

Disclaimer
We won’t tell you:
• We have the best or the only way
• All the answers (we have ideas though)
We will tell you:
• How our systems work
• Some of the lessons we learned
• How important good relationships are

The Enrich Project (April 2009 – March 2010)
• Establish Enlighten as a comprehensive
University-wide repository and central publications database
• Create staff profiles using data from core institutional systems including the repository and the Research System
• Ensure compliance with funders’ open access grant and award policies using the
Research System
• Improve publicity for research activity and outputs

Overview of Research Systems
Human
Resources
System
Finance
System
Student
System
Research
System
Enlighten -
Institutional
Repository
Research Mapping
System & Web
Pages

Research System
Research
System

Research System [Screenshot]

The Research Lifecycle
Pre-Award
Stage 1:
Pre-Project
Stage 2:
Create
Project /
Application
Award
Stage 3:
Award
Receipt
Stage 4:
Finance
Project
Initiation
Post-Award
Stage 5:
Project
Management
Stage 6:
Project
Completion

Enlighten: Wide Range of Content Types

Our Publications Policy

Enlighten [Screenshot]

State of Enlighten - May 2010
• 12,500 User records
• 23,500 Publication records
• 1,435 Records from 2009 onwards (227 FT)
• 2,400+ Full text papers

Faculty Overview of Records

Scaling up – Graph of Enlighten’s Growth
Source: ROAR

Increasing Deposit: Institutional Login
• 11,000 user records added in Dec 2009 from the Data Vault
• Includes Honorary and Associate members
• Authentication using GUID
• Users can no longer use “Create Account”
• Password’s reset from central service

Browsing by Glasgow Author
• New Glasgow Author view
• Replaced “All author view”
• Uses staff names in the Staff A to Z
• Independent of name cited in the publication
• Publications linked to author with GUID
• Glasgow author autocomplete field now available which includes e-mail and GUID
• No need to add or use Staff Number

Browse by Glasgow Author [Screenshot]

Adding Funder Data
• New Funding option in the deposit workflow
• Use project data from the Research System but only includes projects marked as
"publicity yes“ – Library staff will check.
• New Research Funder browse view
• Funder data can be added with a new autocomplete field

Browse by Research Funder Name

Staff A to Z with Publications

Role in Impact and Output Agenda
• Assist with impact plans
• Identify users of our research and best channels to get it to them
• Have better ways of articulating the benefits and getting the beneficiaries to confirm this
• Capture the benefits
• Capture outputs and impacts and associate them with funders

Impacts and Output
Licences
Collaborations
Research
System
Conferences
Consultations
Institutional
Repository
IP Manager
REF
System/
Impact

Ongoing Work: Repository
• Comprehensive coverage of publications
• Full text download statistics and reports
• E-mail to depositor and author when the records is made public
• Additional project data
• “Find More” full text search
• Publications embedded in the Staff A to Z
• Revision of Faculty view into Schools

An Institutional Exemplar – 3 P’s

Find out more
Project Web and Blogs
• http://www.gla.ac.uk/enrich
• http://enlightenrepository.wordpress.com/
• http://www.wordpress.com/researchoutcomes
Contact us
• William Nixon w.j.nixon@lib.gla.ac.uk
@williamjnixon
• Valerie McCutcheon v.mccutcheon@enterprise.gla.ac.uk
@mcutchv