K S Srikanth
Visio Solution Specialist | Microsoft India
Agenda
Introduction to Office Visio 2007 Professional.
BI story for IT Pros. How Visio can help?
Connectors demos
Network Management Demo
Ops Manager & Config Manager
SQL assessment
Disk Space storage management
Rack Server Virtualization
Exchange Server
Vehicle being delivered- New VisioToolbox
website
Polling and Level-Check
Experience level with Visio..
Version of Visio being used.
What type of diagrams do you work
with?
Help me target content appropriately…
Introduction to Visio 2007
Microsoft Office Visio 2007 is the diagramming and information
visualization tool of choice for business and technical professionals.
10mm+ users; 4mm+ IT Professionals
Unrivalled breadth of diagram types
Beyond diagramming: 300+ solution partners, 50+ IT solution partners.
Highly satisfied users - 90% satisfaction rate; 87% would recommend it to
others.*
Extensive solutions usage: 75% of users utilizing data visualization
solutions.*
InfoWorld’s “Top 10 tools of the trade” for IT professionals
Leader in the Gartner Business Process Analysis MQ
Visio - Data Visualisation Tool
Microsoft Office Visio 2007 is the diagramming and information
visualization tool of choice for business and technical professionals.
Diagramming
Communication
Data
Visualization
• Visio 2007 helps you create business and technical
diagrams that document and organize complex
ideas, processes, and systems.
• Diagrams created in Visio 2007 enable you to
visualize and communicate information clearly,
concisely, and effectively in ways that text and
numbers cannot.
• Visio Professional 2007 automates data visualization
by synchronizing directly with data sources to
provide up-to-date diagrams.
Visio 2007 - no longer just a drawing tool
Data Visualization transforms diagrams into a
graphical front- end for LOB application data
Tabulated
Representation
Graphical
Representation
Recourse Availability
Report
Value Stream Map
Data Visualization
3
Data Refresh feature provides
manual or automatic data
refreshing and update Data
Graphic
Data Refresh
Data Display
Data Linking
1
2
Data Graphic provides four
types of visual effect to display
underlined data
Data Selector allows importing various kind of
data source into External Data window
Excel , Access , SQL , SharePoint Lists, Other DB…
Visual Communication Scenarios
Veritas Recruitment Flowchart
Monday, July 31, 2006
Advertise
Vacancy on
Internet &
Intranet
Web
Applicant
Eligible?
Executive
Organization
No
Notify
Ineligible
Applicants
Schedule
Top Candidate
Interviews
Compile
Interview
Assessments
Current
Candidate
Check
References
References
OK?
Bruce
Johnson
Yes
No
Negotiate
With Candidate
Laura Jennings
CFO
Direct Reports
3
Clair Hector
COO
Direct Reports
No
Suki White
Finance Director
Direct Reports
Linda Leste
Treasurer
Direct Reports
&
g
in s
r
e e
ne iliti
i
g c
En Fa
3N145
3N146
Stephanie
Hillman
Open
PR Manager
3N151
3N152
Agency
Office
Brenda
Narciso
3N156
3N157
Craig
Delger
Fred
Diggs
3N162
3N163
3N168
Joel
Frauenheim
Ted
Raiter
Angie
VanWyhe
3N144
3N143
Jim
Minervino
Debbie
Hagen
3N142
FEC
Chris
Roth
3N147
Heidi
Hackler
3N141
3N150
3N153
Heather
Mitchell
Dave
Edson
3N148
3N192
3N140
3N193
Tara
Welcher
3N190
3N189
Karin Jaques
3N188
Scott Bokma
3N138
3N134
PRINTER
April Yu
3N125
3N185
Marcom Intern
3N128
3N126
Events Intern
UP
3N131
3N165
TJ Evans
Marci M's
Storage
Electrical
Room
3N123
Natacha
Gaymer Jones
3N184
Pam
MacFetridge
3N118
3N114
Katherine
Costain
TEAMING
AREA
3N115
Internet
Developer
3N124
Scott
Campbell
3N121
Wendy
Richardson
3N183
IDF ROOM
3C113
3N117
Internet
Producer
3N122
Courtney
Jackson
Marci Kenny
3N164
Open
DPM
3N116
Mexico
3N129
3N130
3N132
Lori
Zentner
Open
DPM
3N160
Jeff
Bruce
UP
PRINTERS
3N133
Jorie
Wackerman
3N161
3N159
Open
DPM
3N182
3N127
Janet Kim
FEC
3N137
Alan
White
3N154
Paula Gottlob
3N155
Consulting Svc.
STORAGE
3N186
Anne
Smidt
3N149
Sara
Zagelow
3N135
Ellen
McCartan
GRAPHICS LAB
3N187
3N136
Barbara
Miller
FEC
Kristen
Olsen
PU
Open
Sr PR Manager
3N139
3N158
Melissa
Rodman
3N109
Julie Packer
3N113
3N110
Mary Alex
Open Product
Marketing Mgr
3N120
Karl Leigh
3N119
Rik
Temmink
3N112
3N111
3N106
Gary Gigot
Mike Gelon
Michelle
Freese
PLAN LEVEL 3 - NORTH
World Trade Center - Seattle Washington
PROJECT NORTH
Process
le
op
e
P
Visio
Projects
Cu
st
Networks &
Directories
om
Ashley Larsen
Senior VP Sales & Mktg
Direct Reports
7
Thom McCann
Senior VP Production
Direct Reports
Mike Tiano
Executive Assistant
3
Eric Lang
Corporate Counsel
Direct Reports
1
Patricia Brooke
Operations Manager
Direct Reports
Seattle Based
Websites
3
John Tippett
Executive Assistant
Offer
Accepted?
Consider other
Short List
Applicants
Da
t
So aba
ftw s e
ar s &
e
5
Suzan Fine
Executive Assistant
Yes
Yes
Build
Spreadsheet
of Short Listed
Candidates
Jossef Goldberg
President & CEO
Direct Reports
Vacancy Filled
3
Ken Bergman
Executive Assistant
1
Stephanie Hooper
Strategic Planning Manager
Direct Reports
4
Jolie Lenehan
Production Manager
Direct Reports
0
6
Rob Caron
Sales Director Latin America
Direct Reports
4
Connie Waite
R&D Director
Direct Reports
6
Helmut Hornig
North America Sales Manager
Direct Reports
6
Fukiko Ogisu
International Liaison
Direct Reports
0
William Vong
Sales Director Europe
Direct Reports
5
David Jaffe
Marketing Director
Direct Reports
5
Open Head - 1
Director of Consulting
Open Head - 2
IT Director
Who uses Visio?
Everyone!
IT Pros and Managers
Network, Telco, Rack, Flowchart, Process, Website, Database, UML, Project
Management Timelines and Charts
Audit and Compliance
SOX, FDA, Lean, Six Sigma, ISO, HIPAA, ITIL
Business Process owners
Business Process Management & Automation (BPM/BPA)
Business Users
Org Charts, Flowchart, Brainstorming, Swimlane, Scorecards, M&A
Engineering
Mechanical, Chemical, Software, Architectural, Electrical
Facilities
Office & Buildings, Landscape, HVAC, Network & Telco, Electrical
And more….
Visio Solution Scenarios
Solution
Network & IT
Management
Business
Process
Management
Compliance
Business Pain
A lot of IT diagramming is
required for system design,
development and operation.
Monitoring, understanding and
updating information of IT assets
and security conditions is difficult.
Describing and visualizing
business process requires a lot of
effort and documentation.
Visio’s Offer
Visio provides templates and stencils for Network and Rack
Diagrams, DFD and WFD, DB, UML, Project Schedule, ITIL and
more.
With Visio it is easy to combine logical and physical
information of IT system with the most updated IT asset and
security information from diverse data sources and visualize it
directly on the diagrams.
Visio provides templates and stencils Flow Charts, Work Flow
Diagrams, Swim Lane Diagrams, EPC, Fault Tree Anlaysis,
Data Flow Diagram, Value Stream mapping and more.
Once documented it is still difficult
to identify the issues and
bottlenecks of business processes.
With Visio it is easy to document and design corporate
business process and import and visualize process
information from Excel, SQL, or other DBs in order to identify
issues and bottlenecks in other business process initiatives.
Describing and visualizing
business process requires a lot of
effort and documentation.
Visio provides templates and stencils for Flow Charts, Work
Flow Diagrams, Swim Lane Diagrams, Audit Diagrams and
more.
Understanding and identifying the
risks and controls in business
process is difficult.
With Visio it is easy to document business process and
visually represent risks and controls from backend systems or
other DBs for compliance.
Visio Solution Scenarios
Solution
Quality
Management
Information
reporting & data
visualization
Sales Force
Automation
Business Pain
Visio’s Offer
Describing and visualizing business
process requires a lot of effort and
documentation.
Visio provides templates and stencils for Flow Charts, Work
Flow Diagrams, Swim Lane Diagrams, EPC Diagrams, Fault
Tree Analysis, Data Flow, TQM, Cause and Effect, ITIL, Value
Stream Mapping and more.
Understanding issues and
improvement areas of processes
and identifying of bottlenecks
requires a lot of data mining and
analysis.
It is difficult to consume and
communicate massive and
dispersed corporate information
across organization.
Sales forces need to access many
LOB systems to effectively
complete their sales activities.
Often, the sales forces feels it
spends to much time in the sales
process Interfacing with IT Systems.
With Visio it is easy to access and visually show key quality
and process control information from databases directly
into process diagrams to identify and define issues from the
massive amount of production data.
Visio provides sophisticated graphic engine to visualize
complex corporate information for people to identify issues
quickly.
With Visio and Office System / Windows Server System
integration automatically create diagrams that allow people
to gain rapid insight and understanding from complex
corporate information and then share it easily.
Visio shapes and stencils can link directly to LOB systems
(quotation, inventory, procurement, logistics, order entry
systems, etc.,).
With Visio as the graphical front-end its easy to improve the
sales processes of creating better business proposals,
issuing quotes and purchase orders, creating shipping
instruction, etc. as well as simplifying sales data entry,
customer communication and sales forecast and analysis all
from a single smart, connected diagram.
Visio 2007 for IT Professionals
Visualize: Document / Design / Deploy / Manage
Quickly implement new services and moves/add/changes
Logical, Physical, Rack, Process, Asset diagrams and more
Resolve problems quickly with accurate documentation
Visualize security issues on network diagrams
Visio Toolbox Web site for more tools and best practices
New
New
Communicate: Share / Act / Collaborate / Educate
New
Share, review, publish critical information throughout
enterprise
Enhanced SharePoint® collaboration; view Visio in Outlook
email
Explore: Analyze / Identify / Anticipate
New
New
Manage, maintain, display, and clarify complex information
ITIL, Data Graphics, Data Linking, AutoConnect, Color
Themes
Multiple data views and drill-downs with Pivot Diagrams
New Features and Templates
Office Visio
Professional 2007
ITIL diagrams
Yes
PivotDiagrams
Yes
Sample diagrams
Yes
Logical network diagrams
Yes
Network rack diagrams
Yes
Value stream maps
Yes
Engineering diagrams—electrical, chemical, and more
Yes
Directory services diagrams
Yes
Key Feature! Data-driven solution support (including datarelated APIs)
Yes
Key Feature! Data Graphics functionality
Yes
Key Feature! Data Link functionality
Yes
Key Feature! Project Visio Reports
Yes
Problem Scenarios with IT Pro's..
Issue: Network documentation is unstructured
Wiring and cabling lists in spreadsheets
Equipment specifications in text documents
Diagrams consist of simple lines and text
Documents often contain conflicting and
inconsistent information
Many drawings are dense and unclear
Contd..
Issue: Multiple interfaces to management
systems
Alarms
Security status
Deployed applications
Hardware inventory
Diagnostic scans and reports
Network identities and relationships
Unstructured Information
Technical staff may have
thousands of documents to refer
to with no linkage between them
Visio
Word
Excel
PowerPoint
HTML
PDF
Other…
Use Visio 2007 Professional to:
Use Visio 2007 Professional to
View network diagrams
Connections between devices
WANs, LANs, sub-nets
Intranet and extranet
Data centers
Occupied building layouts
Capacity Planning, Data Center Management ,
Network Trouble Shooting, Project Planning,
Wireless Access Points, Compliance etc.
Much more..
View enterprise network management system status
MOM (Microsoft Operations Manager)
SMS (System Management Server)
AD (Active Directory)
ISA (Internet Security and Acceleration Server)
Improvise Visual Information Access
MBSA
AD
SMS
MOM
ISA
OPERATIONS
MANAGER
Visio 2007 Professional provides
a single visual viewpoint for
critical operational information
Polling and Level-Check
Which of these templates are relevant to
you..
Which is the Industry you represent..
Network Planning Demo.
Build the network diagram using Visio
2007 stencils and shapes.
2. Import network data into Visio 2007.
3. Link and use Automatically Link Feature.
4. Define Data graphic edit functionality.
1.
Show Me!
Network Diagram & Data Link
System Center Configuration
Manager Add-in
1.
2.
3.
4.
Open Visio Professional 2007
Connection to SCOM , SCCM Server
Auto-generation of diagram
Patch-Update information using DataGraphic edit functionality.
Show Me!
See alerts , patches and computer
information from Operations Manager in
Visio 2007 using this simple and free add-in
that highlights the new data linking and data
graphics functionality.
Visio Add-In for
SQL Server Assessment
Show Me!
Visualize your SQL server infrastructure
topology in easy to understand Visio 2007
Diagrams with this simple and free add-in
that highlights the new data linking and data
graphics functionality.
Share diagrams with IT for flawless server
set up.
Check to see if you can upgrade your
servers to the latest version of SQL and
which version.
Visio Add-In for
Disk Space Monitoring
Show Me!
See storage information in Visio 2007 using
this simple and free add-in that highlights
the new data linking and data graphics
functionality.
Auto- generate diagrams for your existing
infrastructure using Excel or Operations
manager.
Monitor storage levels using WMI or
Operations manager.
Visio Add-In for
Server Virtualization
Show Me! – Server Virtualisation
IT /Data center Admin
IT/ Data center Manager
Visio 2007 delivers
•Wants to quickly and easily analyze which
of the racks in a Co location can be
virtualized based on usage levels
• Pain Points- There are no planning tools
readily available for Virtualization. It is a
known fact that 70% of the racks are
underutilized
• Wants the ability to see high level status of
Data center utilization. Wants the ability to be
able to plan better , quicker faster. wants to
dumb down the technical info and optimize
his infrastructure usage and yet have the
same impact and wants the ability share
those plans which with senior management
for quick approval.
• IT manager knows that 705 of his
infrastructure is under utilized and wants the
ability to optimally be able to use the existing
infrastructure.
• IT Admin
• Detailed information from existing systems can be used to
auto-generate Visio diagrams of racks in a co-location.
Data regarding the racks is pulled in using WMI or Ops
manager as the data source. The virtualization solution
then enables you to click on a button to see what can be
virtualized and auto generates the to be rack state
• IT Manager
• The Visio Virtualization solution provides easy
dashboards for the IT manager to be able to show how
much they saved using virtualization solutions as well as
how optimally the racks be being utilized.
Visio Add-In for
Exchange Server
Exchange management console
does not provide a graphical
view of user mailbox details.
The administrator has to sift
through a tree view and use
embedded data to figure out
the details
Administrators want to:
See the organizational unit’s structure at a glance.
Quickly scan the details of all users and take
appropriate action.
Plan better and faster.
References
Visio Tool Box & Download Visio Pro 2007
www.visiotoolbox.com
Microsoft & MSDN
www.microsoft.com
References
Technical Whitepapers
Integrating Visio 2007 and Access 2007
<http://msdn2.microsoft.com/en-us/library/aa722522.aspx>
Integrating Visio 2007 and Active Directory
<http://msdn2.microsoft.com/en-us/library/bb245820.aspx>
Integrating Visio 2007 and Excel 2007
<http://msdn2.microsoft.com/en-us/library/aa701255.aspx>
Integrating Visio 2007 and Microsoft SQL Server
2005
<http://msdn2.microsoft.com/en-us/library/bb267248.aspx>
Integrating Visio 2007 and MOM, Exchange, and
Reporting Services
<http://msdn2.microsoft.com/en-us/library/bb264455.aspx>
Integrating Visio 2007 and Project 2007
<http://msdn2.microsoft.com/en-us/library/aa827350.aspx>
Integrating Visio 2007 and SharePoint Products
and Technologies
<http://msdn2.microsoft.com/en-us/library/bb229690.aspx>
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Contact
Email Address
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© 2007 Microsoft Corporation. All rights reserved. Microsoft, Windows, Windows Vista and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries.
The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market
conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation.
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