FEMA CAP Grant: ACLS West Tower Floors 2nd and 3rd Floors
Request for Proposal
June,17 2015
Presented by:
NYU Hospitals Center
Table of Contents
1.
Objective ..........................................................................................................................................................3
2.
RFP Overview ..................................................................................................................................................3
3.
Milestone Calendar ...........................................................................................................................................4
4.
Required RFP Response Format .......................................................................................................................4
5.
Proposal Due Date, Delivery Instruction and Communication.........................................................................4
6.
Proprietary Information, Non-Disclosure .........................................................................................................5
7.
Costs Incurred ...................................................................................................................................................5
8.
NYUHC Reserves Right to Reject Any and All Bids.......................................................................................5
9.
Effective Period of Prices .................................................................................................................................5
10.
Request for Proposal Scope ..............................................................................................................................5
11.
Pricing ..............................................................................................................................................................8
12.
Past Performance and References .....................................................................................................................8
13.
Company Profile and Financial Stability ..........................................................................................................8
14.
Work Experience ..............................................................................................................................................9
15.
Technical Criteria .............................................................................................................................................9
16.
Proposed Staffing Approach ........................................................................................................................... 10
17.
High Level Timeline ....................................................................................................................................... 10
2
1.
Objective
NYU Hospitals Center (NYUHC) is currently soliciting quotes in response to this Request for
Proposal (RFP) for the Build Out of the Alexandria Center for Life Science-NYC West Tower
2nd and 3rd floors. This work will include but is not limited to, the installation of Low Voltage
Cabling to support new Station Drops, Wireless Access Points, Security Cameras, Wall Phones
and various other outlet locations typical for LAN, Network and Internet connectivity from a
noted data closet(s) specified in this Bid Package.
2.
RFP Overview
Introduction
The NYU Hospitals Center (NYUHC) including NYU Medical Center and NYU Hospital for Joint
Diseases (NYUHJD) collectively referred to as “HOSPITALS”, invite you (the “SUPPLIER”) to
submit a quote in accordance with the requirements, terms, and conditions in this Request for
Proposal (RFP) for the purpose of this Request for Proposal (RFP) is to solicit proposals from
low voltage contractors (“Supplier”) for this re-cabling project. It will be the responsibility of the
selected supplier to install the cables from each designated data closet following the floor plans
provided. All cabling on each floor shall run to the respective telecom closet or IDF on that floor.
Only Riser/Tie cabling shall be installed between floors as specified in the Bid documents.
This RFP process is your opportunity to demonstrate your strong commitment to partnering with
HOSPITALS and ensures highly competitive pricing with quality customer support services.
This RFP solicits a detailed offering that includes line item pricing as well as a detailed response
regarding your services, initiatives and Contract/Payment Terms compliance. We encourage
you to submit a Quote that is aggressively priced which will exceed our expectations and
influence the consolidation of our supplies and market share.
The RFP submissions will be applicable for NYU Hospitals Center (NYUHC) referred to as
“Hospitals” having places of business at Tisch NYU Medical Center 550-560 First Avenue, New
York, NY 10016 and NYU Hospital for Joint Disease 301 East 17th Street, New York, NY 10003
and Outpatient Surgery Center 333 E 38th Street (at 1st Avenue) New York, NY 10016.
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3.
Milestone Calendar
The following calendar of events is based on planned New York University Langone Medical
Center (NYUHC) activities and anticipated Supplier delivery capabilities. It is presented for
illustrative purposes only. These milestones will be reviewed as necessary at the time a contract
is awarded to a Supplier.
Milestones
RFP Release Date
Site Tour & Bidders Conference
ACLS West
430 E 29th Street New York NY
10016
Lobby
Richard Cavaluzzi
Additional Questions due
Answers to Suppliers due
Proposal due
Date
Time
6/17/2015
6/23/2015
6/25/2015
6/29/2015
7/2/2015
2:00 PM EST
12:00 PM EST
12:00 PM EST
5:00 PM EST
Upon completion of the build out, as-built drawings will be documented by the Supplier and
provided no later than two weeks after the cabling is 100% complete. As-built drawings are to
be provided for the entire project to the Structured Cabling Group designated Project Manager
along with LinkWare test results for each cable run.
4.
Required RFP Response Format
Suppliers are required to submit their Proposal in the specified electronic format. Supplier will
submit their entire RFP response and all completed forms electronically via e-mail to NYUHC
with Supplier’s information and responses provided in the appropriate places therein. The
required electronic applications formats are Microsoft Word and Microsoft Excel. Any
supporting graphic or presentation-based slides may be submitted in a separate
PowerPoint file. PDF format is not acceptable for any submitted text, graphics or slides.
5.
Proposal Due Date, Delivery Instruction and Communication
All Proposals are due by July 2nd 2015 no later than 5:00 P.M. EST
Send your complete electronic response via email to:
ITSourcing@nyumc.org
Bidders Note: All questions regarding interpretation or specifications must be submitted in
writing to ITSourcing@nyumc.org only. Under no circumstances shall Supplier contact any
employee of NYUHC. Any dialogue initiated by the bidder not addressed to contacts above will
result in an immediate disqualification. Discussions on other business matters and not related to
this RFP are permitted.
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6.
Proprietary Information, Non-Disclosure
Supplier shall have no rights in this document or the information contained therein and shall not
duplicate or disseminate said document or information outside the Supplier's organization
without the prior written consent of NYUHC.
7.
Costs Incurred
All costs incurred in the preparation and presentation of the Proposal shall be borne by Supplier.
By submitting a Proposal, Supplier agrees that the rejection of any Proposal in whole or in part
will not render NYUHC liable for incurred costs and damages.
8.
NYUHC Reserves Right to Reject Any and All Bids
Nothing in this RFP shall create any binding obligation upon NYUHC. Moreover, NYUHC, at its
sole discretion, reserves the right to reject any and all bids as well as the right not to award any
contract under this bid process. NYUHC reserves the right to award portion of this bid. All bids
should be governed by NYUHC standard Policy and Procedure and Terms and Conditions.
9.
Effective Period of Prices
All pricing Proposals by Supplier will remain fixed and firm until September 30th, 2016.
10.
Request for Proposal Scope
For all part numbers, please reference the parts list on drawings./Spec of the Bid Set.
Start date: End August 2015
End date: End February 2016
a.
The current space is new and being constructed.
b.
Contractor to install optical fiber and copper backbone cabling as shown on
drawings from each IDF location on 2nd and 3rd floors to existing 5th floor BDF.
Dual backbone cables taking separate pathways will be installed.
c.
Supplier to fit out new 2nd and 3rd floor IDFS with all Racks, Patch Panels, wire
managers, Station Cabling, Riser Cabling, Patch Cords and Jumpers.
d.
All ladder rack within the IDF room shall be furnished and installed by the
communications contractor.
e.
Cable Tray outside the IDF room shall be furnished and installed by the electrical
contractor.
f.
Contractor to install new cable as specified on IT drawings to all new locations as
noted on the drawings.
g.
Contractor shall be responsible for all associated fire stopping due to work
associated with this contract, labeling, testing and terminating as described in
drawing specification and project notes.
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h.
All fire rated STI EZ path and /or Hilti speed sleeves shown on the drawings
shall be furnished and installed by the electrical contractor.
i.
Contractor shall submit unit pricing for all material and labor.
j.
Pricing shall include all work on straight time.
k.
Vender to install caulking in station conduits in designated lab areas as shown on
drawings.
l.
Supplier should be aware that this work should be planned for Monday-Friday
6am to 3pm.
m.
Cabling and pre-patching of station and patch panel ends are all part of scope
Actual purchase and mounting of security cameras shall be performed by the
security Supplier and NOT the bidder.
n.
Provide add/ alternative pricing for installing 6A cabling system for all cabled
outlets on 2nd and 3rd floors. This includes all wall phones, access points, RFID
and security camera outlets. Include all termination hardware and patch cords.
o.
Patching of outlets in IDF will be based on 100% for all ceiling mounted
designated for lab bench outlets, cameras, access points, wall phones, BMS, and
Kronos designated outlets and 50% of all standard wall outlets. Conference room
outlets will be patched at 100%. Standard wall outlet cordage will be installed
with (1) 9 foot (outlet to phone) and (1) 5 foot patch cord (phone to computer).
Access Point and security cameras outlets will be installed with 1-12 foot cord.
Wall phone designated outlets will be installed each with a 1 foot cord. Ceiling
outlets above benches require installation of patch cord whips pre installed at lab
benches by others. All Bench outlets will be installed with 9 foot cords. Patching
switch will be based on left side of switch to left side of patch panel, right side of
switch to right side of patch panel. No more than 8- 48 port outlet designated
patch panels to be installed in a rack. Contractor shall field determine exact
lengths required at outlets and in IDFs. No change orders will be accepted if
contractor under esitimating patch cord length.
p.
All lab benches and Wiremold raceway outlets shall be labeled by contractor.
q.
Contractor will be responsible for firestopping all conduit and conduit sleeves
used for cabling 2nd and 3rd floor cabling. Spare sleeves and conduit In NYUMCIT
floor space designated for cabling shall also be firestopped by contractor.
Contractor will be only be responsible for fire stopping sleeves and conduit
utilized in common building spaces.
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B.
Deliverables
The Supplier shall provide a CD-ROM with the following deliverables for this project:
C.

As-built drawings for ACLS 2nd and 3rd floors in DWG and PDF format.

Copies of any other relevant documentation created during this project, such as
punch lists, meeting minutes, change orders, etc.


Copies of the manufacturer’s cable plant certification documentation.
Category 6/6A Cable test results in PDF and Manufacturer’s test equipment Native
format.

Backbone Copper and Optical fiber test results in Manufacturer’s test equipment
Native and PDF format.

Contractor shall provide field and final as-built termination and patching schedules
indicating outlet i.d. switch, blade and port patched. Schedule shall list all security
cameras, access points, RFID , and speciality outlet devices such as Kronos, or
BMS systems installed.

Contractor shall provide current field hard copy of outlet and IDF drawings through
out project and make available to NYUMCIT Project manager for copy, review and
to justify field changes and change orders during the entire construction project.

NYUHC will withhold processing 10% of final payment until Final CD as-built is
received and the content is verified.

Contractor shall provide a material submittal of all cable and termination hardware
components to be used on this project prior to ordering. Submiital must be reviewed
and approved by NYUMCIT Designer and NYUMCIT Project Manager prior to
contractor ordering.

Contractor shall provide detailed installation schedule with milestones throughout the
duration of the project. Contractor shall provide schedule in MS project and PDF.
weekly throughout duration of project to NYUMCIT Project Manager
Meetings and Site Visits
1.
2.
The Supplier is expected to attend up to 12 required coordination meetings as
requested by NYUHC.
The Supplier should budget time for weekly on site status meetings. The
expected duration of this project is 6 months.
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D.
RFP Questions, Inquiries, Clarifications and Addenda
1.
2.
3.
4.
5.
11.
All inquiries regarding this RFP must be submitted via email to
ITSourcing@nyumc.org. Inquiries and questions will be accepted through 25th
June 2015.
NYUHC will issue responses to inquiries and any other corrections,
amendments, and the like which it deems necessary in written addenda. NYUHC
will endeavor to email addenda to each person recorded as having been
furnished a copy of the RFP to ensure they have obtained and acknowledged all
addenda (if any).
Proposers must acknowledge receipt of addenda and include it with their
submission.
Proposers should not rely on any representations or statements of clarifications
not made in either this RFP or a formal addendum.
NYUHC reserves the right to waive minor informalities in proposal submissions.
Pricing
Suppliers shall Utilize the attached worksheet to provide a detailed price estimate by floor
including a summary of all costs and a detailed list of each item proposed and its associated
cost. Please distinguish each proposed cost into categories, for example: consulting, training,
travel, etc. SEE Attached Price Exhibit
12.
Past Performance and References
Please provide a list of three academic hospitals who have received services on similar
engagements as the one outlined by this RFP and include the information below.

Client name and headquarter address

Contact name

Telephone number

Email address

Length of time using your services

Brief description of the service provided
Failure to provide suitable references to NYUHC will result in the Supplier’s bid being rejected
without further consideration.
13.
Company Profile and Financial Stability
Please provide information that will enable us to evaluate your company’s financial stability. We
require that you include the following:

Company description: including ownership, number of years in business, strategic
direction, mission, history, acknowledgements or awards

Recent financial results
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14.

Number of W2 employees

Partner relationships

Description of selection criteria for contractor or co-implementation partners

Work force distribution by country, city, state, etc.

Total number of employees: include number of project managers, employees with an
RCDD, CWA employees.

Average number of years of application and implementation experience and
business process definition for consultants and managers.
Work Experience
Please provide information that will enable us to evaluate your company’s track record and
capabilities.
Provide detailed description of value added services that differentiate your company from your
competitors.
Provide a list of designs and/or implementations of Advanced Scheduling, Timekeeper,
Accruals, Leave, and AttendanceShow that you are a CWA (Union) company in good standing

Number of employees certified to provide the Legrand Ortronics/Superior Essex Limited
Lifetime Warranty

Number of certified technicians (OSHA 30 OSHA 10)
Provide a list of work previously completed at NYUHC Facility. Previous work, when, how many
times and was it similar work.
Provide list of Healthcare Experience and Data Center Experience
Provide a list of work previously completed at the NYUHC Facility (Previous work at the Medical
Center, when, how many times, was it similar work)
15.
Technical Criteria

Lead Technicians must be Certified to provide the Legrand Ortronics/Superior Essex
Limited Lifetime Warrantee

Number of Technicians are Legrand Ortronics/Superior Essex Certified

Number of W-2 Technicians

Percentage of Technicians OSHA-10 Certified

Hilti Firestop Certified

Number of RCDD on Staff
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
16.
Are the Lead Technician and Foreman assigned to project OSHA-30 Certified?
Proposed Staffing Approach


17.
Provide an outline of a proposed staffing for this engagement and include the below
information.
o
Resource skill set
o
Project role and responsibility
o
Number of years of experience relevant to this project
NYU reserves the right to refuse proposed staff.
High Level Timeline

Provide a high level strategy or approach for the project as defined in this RFP, include
milestones, phase deliverables and integration points between requirements. Include a
high level timeline based on this approach.

Start date: End August 2015, End date: End February 2016
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