Student Registration
and
Welcome Centers
2012/13
Administrative Leadership Retreat
August 1-2, 2012
Nash-Rocky Mount Public School System
Registration begins August 1
 Eastern Region---Johnson Annex
 Central Region---Tar River Academy (WL Greene Campus)
F
 Western
Region---Spaulding/Migrant Center
Nash-Rocky Mount Public School System
Student Registration and Welcome Center
Baskerville
Parker
Middle
Edwards
Middle
Benvenue
Eastern
Region
Englewood
Johnson
Elementary
Winstead
Johnson
Williford
Data
Managers: 5
Pope
Nash-Rocky Mount Public School System
Student Registration and Welcome Center
Cedar
Grove
Tar River
Academy
Coopers
Central
Region
Red Oak
Middle
Hubbard
Data
Managers: 5
WL
Greene
School
Nash
Central
Middle
Nashville
Swift
Creek
Red Oak
Elem
Nash-Rocky Mount Public School System
Student Registration and Welcome Center
Bailey
Southern
Nash
Middle
Western
Region
Migrant
Center
Middlesex
Data
Managers: 3
Spring
Hope
Nash-Rocky Mount Public School System
Center Design and Logistics
Center Room
East: Room 303
Central: Room 201
West: Room 203
Parent Reception Room
East: Room 304
Central: Room 200
West: Media Center
Operational Hours: 7:30 a.m. – 5:00 p.m.
Nash-Rocky Mount Public School System
Registration Process
New Student
Grades KI - 8
New
Student
Report to
Student
Registration &
Welcome
Center
New
Student
• Complete
Enrollment
Packet
• Obtain
Official
Registration
Ticket (to be
presented at
school)
New
Student
• Report to the
assigned
school to
obtain
homeroom
assignment
and class
schedule
• Start School
on
Registration
Day!
Nash-Rocky Mount Public School System
Registration Process
In-District Transfer Student
Grades KI - 8
•Complete the
withdrawal
process at
In"leaving"
District school
Transfer •Obtain a
Student copy of
official
withdrawal
document
Report to
InStudent
District
Registration
Transfer
Welcome
Student andCenter
InDistrict
Transfer
Student
•Complete
Enrollment
Packet
•Obtain Official
Registration
Ticket (to be
presented at
school)
• Report to the
assigned school
to obtain
Inhomeroom
District assignment and
Transfer class schedule
Student •Start School on
Registration
Day!
Nash-Rocky Mount Public School System
Registration/Enrollment Packet
Uniform District-Wide
Includes Spanish translations
Electronic Formats (select forms)
Contents
Registration Checklist
 Enrollment Form
 Residency Verification Form
 Home Language Survey
 Residency Questionnaire
 Student Health History Form
 Migrant Education Program Occupational Survey
 Student Acceptable Use Agreement
 Student Model Release Form
 Uniforms Information Sheet
 School Calendar

*Kindergarten Forms will be addendums to packets. F/R Applications—included after the first day of school*
Nash-Rocky Mount Public School System
Other Registration Related
Documents….
Student Registration Ticket
Center > Parent > School > Homeroom &

Schedule Created
Student Schedule Add / Change Form

School > Center > Schedule and Homeroom Entered
Nash-Rocky Mount Public School System
The Withdrawal Process
Takes Place at Sending School…
Required NCWISE Withdrawal Documents
Student Withdrawal / Record Transfer Form
Student Withdrawal / Grades In Progress Form
Last Report Card (Grades 3-8 only)
Nash-Rocky Mount Public School System
Requesting Records
In-District Transfers
NRMPS School > NRMPS School
New Transfers (from outside the district)
Center > “Leaving School” > Center > NRMPS School
New District-Wide Form--- Student Records Request
Nash-Rocky Mount Public School System
Data Manager Responsibilities and General Tasks
Greet Parents and Assist with Registration
 Admit/Enroll & Withdraw Students
 Process Free & Reduced Lunch Applications
 Maintain Entry/Withdrawal Logs
 Process Records
 eSIS Data Entry and Updates…
Testing, Immunizations, Homeless, 504,
Homebound, Manage Marks, Discipline, etc..
 Provide Temporary Bus Assignments
 Process and Maintain School/Student Schedules
 Collaborate with School Staff
 Produce and Provide Quality Data
 Be Customer Friendly!
 Be a Team Player!

Nash-Rocky Mount Public School System
Team Lead Responsibilities
Data Manager tasks
 Coordinate and lead center-based tasks and activities
 Ensure coverage of data management tasks (backup
procedures)
 Field all e-mails generated to the Center’s e-mail account
 Serve as Tier 1 support
 Direct liaison between the Center and CO
 Schedule Center meetings, as necessary, to address
processes, training needs, etc.
 Oversee inventory of materials and supplies
 Review monthly PMRs for schools
 Submit center-based E/W Logs
 Review and manage data manager timesheets
 Ensure coverage during Center operation hours

Nash-Rocky Mount Public School System
School-Level Transition
Designate staff to handle the following:
 Basic Demographic Changes (Parent & Emergency Contacts)
 Check-In/Check-Out Attendance Changes
 Withdrawal Process
 School Records Requests
 TAM (Grades) Support
 Completion of Registration Process
Homeroom Assignments and Class Schedules (Not
NCWISE entry)
 Other Needed Forms (Emergency Cards, etc.)
 ConnectED Calls
 Report Card Pick-Up
 Discipline Data Entry
 Request data manager to attend school meetings, as necessary

Nash-Rocky Mount Public School System
Who’s On Deck?
Nash-Rocky Mount Public School System
Eastern Region
DS Johnson
Central Region
Tar River Academy
(WL Greene Campus)
Hilda Taylor (Team Lead)
Benvenue ES
Samantha Evans
Williford ES
Winstead Avenue ES
Leslie Gamble
Johnson ES
Pope ES
Christa McClain (Team Lead)
Nash Central MS
Tar River Academy
Cathy Denton
Coopers ES
Red Oak ES
Wanda Johnson
Cedar Grove ES
Nashville ES
Marissa Brake
Baskerville ES
Englewood ES
Mildred Ricks
Red Oak MS
Laura Jacobs
Edwards MS
Parker MS
Aljeana Whitaker
Hubbard ES
Swift Creek ES
Nash-Rocky Mount Public School System
Western Region
Spaulding/Migrant Center
Jeannine Trimmer (Team Lead)
Bailey ES
Jackie Brown
Middlesex ES
Spring Hope ES
Kaye Woods
Southern Nash MS
Nash-Rocky Mount Public School System
Keeping a Flow of Communication

ConnectEd

NRMPS Website

EdTV (Channel 3) and WHIG-TV

School Message Boards

Progress Reports /Report Cards/Other School Correspondence

Posters at Local Establishments
(Wal-Mart, Target, Golden East Mall, DSS, Churches, etc.)
Nash-Rocky Mount Public School System
Model Evaluation / Improvements
&
Other NCWISE Related Issues





Standardized Processes
Design Concept
Communications to Staff, Parents and Community
PowerSchool
Parent Assistant
Nash-Rocky Mount Public School System
Forms Review
and
Questions?
Nash-Rocky Mount Public School System
2012-2013
ACADEMIC RETREAT
Accountability and Testing
Schedule
MONTH
OCTOBER
DECEMBER
ASSESSMENT
EXPLORE: All students in Grade 8
PLAN: All students in Grade 10
WorkKeys: First semester graduates in CTE completer courses
First Semester X2 Ready EOC (online)
First Semester ECHS Ready EOC (online)
JANUARY
First Semester Ready EOC (online)
FEBRUARY
ACCESS for ELLS opens
WorkKeys: Second semester graduates in CTE completer courses
®
MARCH
ACT: All students in Grade 11
NAEP: All students at EMS and SNMS in Grade 8
ACCESS for ELLS closes
®
APRIL
NC X1 EOG/EOC Windows Open
MAY
Second Semester ECHS Ready EOC (online)
Second Semester X2 Ready EOC (online)
X2 Ready EOG (online)
Ready EOG Science (online)
Ready EOG
JUNE
Second Semester Ready EOC (online)
What is different this year?


EXPLORE will be given to all Grade 8
EOC





HS OCS will take the X2 Ready EOC
Online !:





Common Core Math I
English 2
Biology
All EOC
All X2
Science
NO RETEST
Scores NOT returned until late fall of 2013
(A 25% EOC 100 point conversion score will be provided)

New Reporting Model based on ESEA Waiver
Questions?
Contact Information




Director of Accountability and Data Analysis
Robin Griffin – 462-2802
Director of Testing
Julie Molique – 451-2874
Director of Student Information
Lisa Ballance – 462-2498
Accountability and Information Management Support
Rod Whitley – 462-2824
Department of Student Support













LeRoy Hartsfield – Assistant Superintendent of Student Support Services – 462-2858
Anita Moore – Administrative Assistant – 462-2858
Dr. Amy Rogers – Director of Student Support Services – 462-2855
Donna Dougherty – Director of Disciplinary Review and School Safety – 462-2519
Robin Griffin – Director of Accountability and Data Analysis – 462-2802
Lisa Ballance – Director of Student Information – 462-2498
Julie Molique – Director of Testing – 451-2874
Angela Miller – Director of Athletic Activities / Student Assignment – 462-2537
Paula Battle – Coordinator of Parent Outreach / Community Involvement – 462-2528
Carol Eatman – Coordinator of Student Health Services / Staff Wellness – 462-2825
Rhonda Reid – Coordinator of At-Risk Programs – 462-2850
Rosemary Mitchell – Substance Abuse Counselor – 937-9079
Rod Whitley – Accountability and Information Management Support – 462-2824
Nash-Rocky Mount Public School System