EXCEL 2007
Chapter 2
Microsoft Excel 2007 – Level 2
LINKS TO
OBJECTIVES
• Naming Ranges
• Functions
• COUNT, COUNTA,
COUNTIF, COUNTIFS
• AVERAGEIF,
AVERAGEIFS
• SUMIF, SUMIFS
• Managing Range
Names
• Lookup Functions
• PPMT, PV, NPV
• Logical Functions
• PROPER, UPPER,
LOWER,
SUBSTITUTE
• Features Summary
BACK
NEXT
END
ADVANCED FUNCTIONS AND
FORMULAS
2-1
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007
Chapter 2
LINKS TO
OBJECTIVES
• Naming Ranges
• Functions
• COUNT, COUNTA,
COUNTIF, COUNTIFS
• AVERAGEIF,
AVERAGEIFS
• SUMIF, SUMIFS
• Managing Range
Names
• Lookup Functions
• PPMT, PV, NPV
• Logical Functions
• PROPER, UPPER,
LOWER,
SUBSTITUTE
• Features Summary
BACK
NEXT
END
Performance Objectives
• Use named ranges in formulas
• Use functions COUNTA, COUNTIF,
COUNTIFS
• Use functions AVERAGEIF, AVERAGEIFS
• Use functions SUMIF, SUMIFS
• Delete a range name
• Look up data using the lookup functions
VLOOKUP and HLOOKUP
• Analyze financial data using PPMT, PV and
NPV
• Use conditional logic functions IF, AND, OR,
NOT, and IFERROR
• Modify text using the text functions
PROPER, UPPER, LOWER and SUBSTITUTE
2-2
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007
Chapter 2
LINKS TO
OBJECTIVES
• Naming Ranges
• Functions
• COUNT, COUNTA,
COUNTIF, COUNTIFS
• AVERAGEIF,
AVERAGEIFS
• SUMIF, SUMIFS
• Managing Range
Names
• Lookup Functions
• PPMT, PV, NPV
• Logical Functions
• PROPER, UPPER,
LOWER,
SUBSTITUTE
• Features Summary
BACK
NEXT
END
Naming a Range
• Assigning a name to a range of cells allows
you to reference a range of cells by a
descriptive label
• A name should describe the range of cells
for example, January_Sales
• Names can be a combination of letters,
numbers, underscore characters or periods
up to 255 characters
• The first character must be a letter, an
underscore or a backslash (\)
• Spaces are not allowed, use underscore
character or period to separate the words
• A valid cell address cannot become a range
name
• Range names are not case sensitive
2-3
Copyright 2007, Paradigm Publishing Inc.
Naming a Range…/2
EXCEL 2007
Chapter 2
LINKS TO
OBJECTIVES
• Naming Ranges
• Functions
• COUNT, COUNTA,
COUNTIF, COUNTIFS
• AVERAGEIF,
AVERAGEIFS
• SUMIF, SUMIFS
• Managing Range
Names
• Lookup Functions
Select the cell or
range of cells
to be named
Click the Name box,
type the name,
and press Enter
• PPMT, PV, NPV
• Logical Functions
• PROPER, UPPER,
LOWER,
SUBSTITUTE
Click
OR
Type
name and
Click OK
• Features Summary
BACK
NEXT
END
2-4
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007
Chapter 2
Using a Named Range in a Formula
LINKS TO
OBJECTIVES
• Naming Ranges
• Functions
• COUNT, COUNTA,
COUNTIF, COUNTIFS
Range names can be used in formulas
instead of the references to the cells
• AVERAGEIF,
AVERAGEIFS
• SUMIF, SUMIFS
• Managing Range
Names
• Lookup Functions
• PPMT, PV, NPV
• Logical Functions
• PROPER, UPPER,
LOWER,
SUBSTITUTE
• Features Summary
BACK
NEXT
END
Using a range name in a formula makes
the formula easier to understand
2-5
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007
Chapter 2
LINKS TO
OBJECTIVES
• Naming Ranges
• Functions
• COUNT, COUNTA,
COUNTIF, COUNTIFS
• AVERAGEIF,
AVERAGEIFS
• SUMIF, SUMIFS
• Managing Range
Names
• Lookup Functions
• PPMT, PV, NPV
• Logical Functions
• PROPER, UPPER,
LOWER,
SUBSTITUTE
• Features Summary
BACK
NEXT
END
Understanding Functions
• A function is a built-in formula
• Functions perform complex mathematical,
financial, data-manipulation, and logical
operations
• Functions include:
1. The name of the function
2. One or more arguments - (the data
needed to perform the calculations or
data manipulations, enclosed in
parentheses)
3. No spacebars unless part of a text string
4. Text strings must be enclosed in
quotations
=function(argument1, argument2, etc.)
2-6
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007
Chapter 2
LINKS TO
OBJECTIVES
• Naming Ranges
• Functions
• COUNT, COUNTA,
COUNTIF, COUNTIFS
• AVERAGEIF,
AVERAGEIFS
• SUMIF, SUMIFS
• Managing Range
Names
Entering a Function
Functions can be keyed directly into a cell
OR
Functions can be entered using the
Insert Function button on the
formula bar
• Lookup Functions
• PPMT, PV, NPV
OR
• Logical Functions
• PROPER, UPPER,
LOWER,
SUBSTITUTE
• Features Summary
BACK
NEXT
END
2-7
Copyright 2007, Paradigm Publishing Inc.
Click
and choose the
desired formula
EXCEL 2007
Chapter 2
Insert Function Dialog Box
LINKS TO
OBJECTIVES
Search for
a function by
typing a query
• Naming Ranges
• Functions
• COUNT, COUNTA,
COUNTIF, COUNTIFS
• AVERAGEIF,
AVERAGEIFS
OR
• SUMIF, SUMIFS
Select a category
and
click the function
• Managing Range
Names
• Lookup Functions
• PPMT, PV, NPV
• Logical Functions
• PROPER, UPPER,
LOWER,
SUBSTITUTE
A description of the
currently selected
function is displayed
• Features Summary
BACK
NEXT
END
2-8
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007
Chapter 2
LINKS TO
OBJECTIVES
• Naming Ranges
• Functions
• COUNT, COUNTA,
COUNTIF, COUNTIFS
• AVERAGEIF,
AVERAGEIFS
Function Arguments Dialog Box
Entering arguments for the function …
If an argument
name is bold, data
must be entered
in its box
Click to select cells
in the worksheet
• SUMIF, SUMIFS
• Managing Range
Names
• Lookup Functions
• PPMT, PV, NPV
The result
of the formula
will display
• Logical Functions
• PROPER, UPPER,
LOWER,
SUBSTITUTE
• Features Summary
BACK
NEXT
END
Click
for Help
Function Arguments return box appears and is
filled in as you select cells
2-9
Copyright 2007, Paradigm Publishing Inc.
Click to
return
EXCEL 2007
Chapter 2
Statistical Functions
LINKS TO
OBJECTIVES
• Naming Ranges
• Functions
• COUNT, COUNTA,
COUNTIF, COUNTIFS
• AVERAGEIF,
AVERAGEIFS
• SUMIF, SUMIFS
• Managing Range
Names
• Lookup Functions
Excel's statistical functions are
used on ranges of data
• PPMT, PV, NPV
• Logical Functions
• PROPER, UPPER,
LOWER,
SUBSTITUTE
• Features Summary
BACK
NEXT
END
2-10
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007
Chapter 2
Using the COUNT and
COUNTA Functions
LINKS TO
OBJECTIVES
• Naming Ranges
• Functions
• COUNT, COUNTA,
COUNTIF, COUNTIFS
• AVERAGEIF,
AVERAGEIFS
• SUMIF, SUMIFS
Counts the number of cells containing
numbers in a given range
=COUNT(range)
• Managing Range
Names
• Lookup Functions
• PPMT, PV, NPV
• Logical Functions
• PROPER, UPPER,
LOWER,
SUBSTITUTE
Counts the number of cells containing
text or a combination of text and numbers
in a given range
• Features Summary
BACK
NEXT
END
=COUNTA(range)
2-11
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007
Chapter 2
LINKS TO
OBJECTIVES
• Naming Ranges
• Functions
• COUNT, COUNTA,
COUNTIF, COUNTIFS
• AVERAGEIF,
AVERAGEIFS
• SUMIF, SUMIFS
• Managing Range
Names
• Lookup Functions
Using the COUNT Function
Make desired cell for result active
Click Insert Function
button
Change
category to
Statistical
• PPMT, PV, NPV
• Logical Functions
• PROPER, UPPER,
LOWER,
SUBSTITUTE
• Features Summary
BACK
NEXT
Select
‘COUNT’,
Click OK
END
2-12
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007
Chapter 2
LINKS TO
OBJECTIVES
• Naming Ranges
• Functions
• COUNT, COUNTA,
COUNTIF, COUNTIFS
• AVERAGEIF,
AVERAGEIFS
• SUMIF, SUMIFS
• Managing Range
Names
• Lookup Functions
Using the COUNTA Function
Make desired cell for result active
Click Insert Function
button
Change
category to
Statistical
• PPMT, PV, NPV
• Logical Functions
• PROPER, UPPER,
LOWER,
SUBSTITUTE
• Features Summary
BACK
NEXT
Select
COUNTA,
Click OK
END
2-13
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007
Chapter 2
COUNT and COUNTA Functions.../2
LINKS TO
OBJECTIVES
• Naming Ranges
=COUNT(D8:D24) returns the incorrect result 0
• Functions
• COUNT, COUNTA,
COUNTIF, COUNTIFS
• AVERAGEIF,
AVERAGEIFS
• SUMIF, SUMIFS
• Managing Range
Names
• Lookup Functions
=COUNTA(D8:D24)
returns the correct
result 17
• PPMT, PV, NPV
• Logical Functions
• PROPER, UPPER,
LOWER,
SUBSTITUTE
• Features Summary
BACK
NEXT
END
2-14
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007
Chapter 2
LINKS TO
OBJECTIVES
• Naming Ranges
• Functions
• COUNT, COUNTA,
COUNTIF, COUNTIFS
• AVERAGEIF,
AVERAGEIFS
• SUMIF, SUMIFS
• Managing Range
Names
Using the COUNTIF Function
Counts the number of cells in a given
range that meet a specific condition
=COUNTIF(range,criteria)
• Lookup Functions
• PPMT, PV, NPV
• Logical Functions
• PROPER, UPPER,
LOWER,
SUBSTITUTE
The range of cells
to be counted
• Features Summary
BACK
NEXT
The condition that
must be met in order
for that cell to
be counted
can be a number, an
expression, or text
END
2-15
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007
Chapter 2
LINKS TO
OBJECTIVES
• Naming Ranges
• Functions
• COUNT, COUNTA,
COUNTIF, COUNTIFS
Using the COUNTIF Function…/2
Make desired cell active
Click Insert Function
button
• AVERAGEIF,
AVERAGEIFS
• SUMIF, SUMIFS
• Managing Range
Names
• Lookup Functions
• PPMT, PV, NPV
Change
category to
Statistical
• Logical Functions
• PROPER, UPPER,
LOWER,
SUBSTITUTE
• Features Summary
BACK
NEXT
Select
COUNTIF,
Click OK
END
2-16
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007
Chapter 2
LINKS TO
OBJECTIVES
• Naming Ranges
• Functions
Using the COUNTIF Function…/3
Enter range
name or address
• COUNT, COUNTA,
COUNTIF, COUNTIFS
• AVERAGEIF,
AVERAGEIFS
• SUMIF, SUMIFS
• Managing Range
Names
Type
criteria
• Lookup Functions
Click OK
• PPMT, PV, NPV
• Logical Functions
• PROPER, UPPER,
LOWER,
SUBSTITUTE
Found 4 cells in the range
A6:A20 that contained the
word ‘Pathfinder’
• Features Summary
BACK
NEXT
END
2-17
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007
Chapter 2
LINKS TO
OBJECTIVES
• Naming Ranges
• Functions
• COUNT, COUNTA,
COUNTIF, COUNTIFS
• AVERAGEIF,
AVERAGEIFS
Using the COUNTIFS Function
Counts the number of cells in a given range
that meet multiple criteria
The range of cells to be counted
• SUMIF, SUMIFS
• Managing Range
Names
• Lookup Functions
=COUNTIFS(range1,criteria1, range2,criteria2)
• PPMT, PV, NPV
• Logical Functions
• PROPER, UPPER,
LOWER,
SUBSTITUTE
The conditions that must be met
• Features Summary
BACK
NEXT
END
2-18
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007
Chapter 2
LINKS TO
OBJECTIVES
• Naming Ranges
Using the COUNTIFS
Function…/2
COUNTIFS formula
• Functions
• COUNT, COUNTA,
COUNTIF, COUNTIFS
Multiple
ranges
and
criteria
to count
• AVERAGEIF,
AVERAGEIFS
• SUMIF, SUMIFS
• Managing Range
Names
• Lookup Functions
• PPMT, PV, NPV
• Logical Functions
• PROPER, UPPER,
LOWER,
SUBSTITUTE
Result of
formula
• Features Summary
BACK
NEXT
END
2-19
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007
Chapter 2
LINKS TO
OBJECTIVES
• Naming Ranges
• Functions
• COUNT, COUNTA,
COUNTIF, COUNTIFS
Using AVERAGEIF and
AVERAGEIFS Functions
Finds the Average within a specified range
that meets a single criterion
=AVERAGEIF(range, criteria,average_range)
• AVERAGEIF,
AVERAGEIFS
• SUMIF, SUMIFS
• Managing Range
Names
• Lookup Functions
• PPMT, PV, NPV
• Logical Functions
Finds the Average of cells with multiple criteria
First range of cells
to be tested
• PROPER, UPPER,
LOWER,
SUBSTITUTE
• Features Summary
BACK
NEXT
Conditions that must be met
First Range containing
values to be averaged
=AVERAGEIFS(average_range1, criteria1,average_range,
range2,criteria2,average_range)
END
Second set of arguments
2-20
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007
Chapter 2
LINKS TO
OBJECTIVES
• Naming Ranges
• Functions
• COUNT, COUNTA,
COUNTIF, COUNTIFS
Using the AVERAGEIF Function
Make desired cell active
Click Insert Function
button
• AVERAGEIF,
AVERAGEIFS
• SUMIF, SUMIFS
• Managing Range
Names
• Lookup Functions
• PPMT, PV, NPV
Change
category to
Statistical
• Logical Functions
• PROPER, UPPER,
LOWER,
SUBSTITUTE
• Features Summary
BACK
NEXT
Select
AVERAGEIF
Click OK
END
2-21
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007
Chapter 2
LINKS TO
OBJECTIVES
• Naming Ranges
Using the AVERAGEIF Function…/2
Enter range to be
tested
• Functions
• COUNT, COUNTA,
COUNTIF, COUNTIFS
• AVERAGEIF,
AVERAGEIFS
• SUMIF, SUMIFS
• Managing Range
Names
Type
criteria
Enter range to
be averaged
• Lookup Functions
Click OK
• PPMT, PV, NPV
• Logical Functions
• PROPER, UPPER,
LOWER,
SUBSTITUTE
Returns the average of
those cells that meet the
criteria
• Features Summary
BACK
NEXT
END
2-22
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007
Chapter 2
LINKS TO
OBJECTIVES
• Naming Ranges
• Functions
• COUNT, COUNTA,
COUNTIF, COUNTIFS
• AVERAGEIF,
AVERAGEIFS
• SUMIF, SUMIFS
• Managing Range
Names
Using the AVERAGEIFS Function
Make desired cell active
Click Insert function
button
Change
category to
Statistical
• Lookup Functions
• PPMT, PV, NPV
• Logical Functions
• PROPER, UPPER,
LOWER,
SUBSTITUTE
Select
AVERAGEIFS
Click OK
• Features Summary
BACK
NEXT
END
2-23
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007
Chapter 2
LINKS TO
OBJECTIVES
• Naming Ranges
• Functions
• COUNT, COUNTA,
COUNTIF, COUNTIFS
Using the AVERAGEIFs Function…/2
Enter range
address or
range name
Enter range to scan
and the criteria to meet
• AVERAGEIF,
AVERAGEIFS
• SUMIF, SUMIFS
• Managing Range
Names
• Lookup Functions
• PPMT, PV, NPV
• Logical Functions
• PROPER, UPPER,
LOWER,
SUBSTITUTE
Enter next
range and
condition
• Features Summary
BACK
NEXT
END
Can enter up to 127 ranges and
criteria; scroll to enter more
2-24
Copyright 2007, Paradigm Publishing Inc.
Click OK
EXCEL 2007
Chapter 2
Math and Trig Functions
LINKS TO
OBJECTIVES
• Naming Ranges
• Functions
• COUNT, COUNTA,
COUNTIF, COUNTIFS
• AVERAGEIF,
AVERAGEIFS
• SUMIF, SUMIFS
• Managing Range
Names
• Lookup Functions
• PPMT, PV, NPV
Excel includes many math and
trigonometric functions to perform
a wide variety of calculations
• Logical Functions
• PROPER, UPPER,
LOWER,
SUBSTITUTE
• Features Summary
BACK
NEXT
END
2-25
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007
Chapter 2
LINKS TO
OBJECTIVES
• Naming Ranges
• Functions
• COUNT, COUNTA,
COUNTIF, COUNTIFS
• AVERAGEIF,
AVERAGEIFS
• SUMIF, SUMIFS
• Managing Range
Names
• Lookup Functions
• PPMT, PV, NPV
• Logical Functions
• PROPER, UPPER,
LOWER,
SUBSTITUTE
Using the SUMIF Function
Calculate the total of only those cells
that meet a given condition or criteria
=SUMIF(range,criteria,sum_range)
the range of cells
to be evaluated
• Features Summary
the condition or
criteria the cell is to
meet to be
included in the sum
- can be a number, an
expression, or text
BACK
NEXT
END
2-26
Copyright 2007, Paradigm Publishing Inc.
the range of
cells
to sum
EXCEL 2007
Chapter 2
Using the SUMIF Function…/2
LINKS TO
OBJECTIVES
• Naming Ranges
• Functions
• COUNT, COUNTA,
COUNTIF, COUNTIFS
• AVERAGEIF,
AVERAGEIFS
• SUMIF, SUMIFS
• Managing Range
Names
• Lookup Functions
• PPMT, PV, NPV
• Logical Functions
• PROPER, UPPER,
LOWER,
SUBSTITUTE
• Features Summary
BACK
NEXT
END
Add only those commissions on sales
greater than or equal to $40,000
2-27
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007
Chapter 2
LINKS TO
OBJECTIVES
• Naming Ranges
• Functions
• COUNT, COUNTA,
COUNTIF, COUNTIFS
Using the SUMIFS Function
Calculate the total of only those cells
that meet multiple conditions or criteria
• AVERAGEIF,
AVERAGEIFS
• SUMIF, SUMIFS
• Managing Range
Names
• Lookup Functions
• PPMT, PV, NPV
• Logical Functions
• PROPER, UPPER,
LOWER,
SUBSTITUTE
• Features Summary
BACK
NEXT
=SUMIFS(sum_range,
the range of
cells
to sum
criteria_range1,criteria1,
criteria_range2,criteria2,
…)
the range of cells
to be evaluated
END
2-28
Copyright 2007, Paradigm Publishing Inc.
the condition or
criteria the cell is to
meet to be
included in the sum
EXCEL 2007
Chapter 2
LINKS TO
OBJECTIVES
• Naming Ranges
Managing Range Names
Click
Create a new name
• Functions
• COUNT, COUNTA,
COUNTIF, COUNTIFS
• AVERAGEIF,
AVERAGEIFS
• SUMIF, SUMIFS
• Managing Range
Names
• Lookup Functions
• PPMT, PV, NPV
• Logical Functions
• PROPER, UPPER,
LOWER,
SUBSTITUTE
• Features Summary
BACK
NEXT
Select a
name,
then click
to make
changes or
delete it
END
2-29
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007
Chapter 2
Lookup and Reference Functions
LINKS TO
OBJECTIVES
• Naming Ranges
• Functions
• COUNT, COUNTA,
COUNTIF, COUNTIFS
• AVERAGEIF,
AVERAGEIFS
• SUMIF, SUMIFS
• Managing Range
Names
• Lookup Functions
• PPMT, PV, NPV
Excel's Lookup and Reference
functions provide a way to extract
information from a list
• Logical Functions
• PROPER, UPPER,
LOWER,
SUBSTITUTE
• Features Summary
BACK
NEXT
END
2-30
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007
Chapter 2
LINKS TO
OBJECTIVES
• Naming Ranges
• Functions
• COUNT, COUNTA,
COUNTIF, COUNTIFS
• AVERAGEIF,
AVERAGEIFS
• SUMIF, SUMIFS
• Managing Range
Names
• Lookup Functions
Using the VLOOKUP Function
Search for a value in the leftmost column of a table
and return a value from a different column,
from the same row as the value found
=VLOOKUP(lookup_value,
table_array,
col_index_num
[,range_lookup])
• PPMT, PV, NPV
• Logical Functions
• PROPER, UPPER,
LOWER,
SUBSTITUTE
• Features Summary
BACK
NEXT
False for an
exact match
the value to look up in
the first column of
the table
the lookup table or
range of information
the column number in the
table that contains the
value to be returned
True is default
END
Brackets [ ] indicate an optional argument
2-31
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007
Chapter 2
Using the VLOOKUP Function…/2
LINKS TO
OBJECTIVES
This function
scans down the
first column for
the largest value
that is less than
or equal to the
lookup value
• Naming Ranges
• Functions
• COUNT, COUNTA,
COUNTIF, COUNTIFS
• AVERAGEIF,
AVERAGEIFS
• SUMIF, SUMIFS
• Managing Range
Names
• Lookup Functions
• PPMT, PV, NPV
• Logical Functions
• PROPER, UPPER,
LOWER,
SUBSTITUTE
• Features Summary
BACK
NEXT
END
Use an absolute reference if you
enter a cell address
and plan to copy the formula
2-32
Copyright 2007, Paradigm Publishing Inc.
Table’s first
column must be in
ascending order
EXCEL 2007
Chapter 2
LINKS TO
OBJECTIVES
• Naming Ranges
• Functions
• COUNT, COUNTA,
COUNTIF, COUNTIFS
• AVERAGEIF,
AVERAGEIFS
• SUMIF, SUMIFS
• Managing Range
Names
• Lookup Functions
Using the HLOOKUP Function
Search for a value in the top row of a table
and return a value from a different row,
from the same column as the value found
=HLOOKUP(lookup_value,
table_array,
row_index_num
[,range_lookup])
• PPMT, PV, NPV
• Logical Functions
• PROPER, UPPER,
LOWER,
SUBSTITUTE
• Features Summary
BACK
NEXT
False for an
exact match
the value to look up in
the first row of
the table
the lookup table or
range of information
the row number in the
table that contains the
value to be returned
END
Brackets [ ] indicate an optional argument
2-33
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007
Chapter 2
Using the HLOOKUP Function…/2
LINKS TO
OBJECTIVES
• Naming Ranges
• Functions
• COUNT, COUNTA,
COUNTIF, COUNTIFS
• AVERAGEIF,
AVERAGEIFS
• SUMIF, SUMIFS
• Managing Range
Names
• Lookup Functions
• PPMT, PV, NPV
• Logical Functions
• PROPER, UPPER,
LOWER,
SUBSTITUTE
• Features Summary
BACK
NEXT
Same as VLookup,
except that the
table is set up so
the scan is
horizontal from
left to right
END
2-34
Copyright 2007, Paradigm Publishing Inc.
Table’s first row must be in
ascending order,
left to right
EXCEL 2007
Chapter 2
Financial Functions
LINKS TO
OBJECTIVES
• Naming Ranges
• Functions
• COUNT, COUNTA,
COUNTIF, COUNTIFS
• AVERAGEIF,
AVERAGEIFS
• SUMIF, SUMIFS
• Managing Range
Names
• Lookup Functions
• PPMT, PV, NPV
Excel includes many financial
functions used for calculating loan
details, annuities, and investment
analyses
• Logical Functions
• PROPER, UPPER,
LOWER,
SUBSTITUTE
• Features Summary
BACK
NEXT
END
2-35
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007
Chapter 2
LINKS TO
OBJECTIVES
• Naming Ranges
• Functions
• COUNT, COUNTA,
COUNTIF, COUNTIFS
• AVERAGEIF,
AVERAGEIFS
• SUMIF, SUMIFS
• Managing Range
Names
• Lookup Functions
• PPMT, PV, NPV
• Logical Functions
• PROPER, UPPER,
LOWER,
SUBSTITUTE
Arguments Used in Financial Functions
Present value – PV - the current value of amounts to
be received or paid in the future discounted at some
interest rate OR the amount that must be invested
today at some interest rate to accumulate to some
specified future value
Number of periods – NPer - the number of
payments that will be made to an investment or loan
Payment – PMT - the amount paid or collected for
each period
Future value – Fv - the value of a loan or investment
at the end of all the periods
• Features Summary
Rate - the interest rate being charged or paid
BACK
NEXT
END
Type - payments can either be made in arrears (at the
end of each period) or in advance
2-36
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007
Chapter 2
Using the PMT Function
LINKS TO
OBJECTIVES
• Naming Ranges
• Functions
• COUNT, COUNTA,
COUNTIF, COUNTIFS
• AVERAGEIF,
AVERAGEIFS
• SUMIF, SUMIFS
• Managing Range
Names
Calculate the periodic payment of a loan
based on constant payments and a
constant interest rate
=PMT(rate,nper,pv)
• Lookup Functions
• PPMT, PV, NPV
• Logical Functions
• PROPER, UPPER,
LOWER,
SUBSTITUTE
• Features Summary
BACK
NEXT
interest rate
per payment
period
END
2-37
Copyright 2007, Paradigm Publishing Inc.
total number
of payments
to be made
present value
of the amount
borrowed
EXCEL 2007
Chapter 2
Using the PMT Function…/2
LINKS TO
OBJECTIVES
annual rate of
interest must be
divided by 12
for monthly
payments
• Naming Ranges
• Functions
• COUNT, COUNTA,
COUNTIF, COUNTIFS
• AVERAGEIF,
AVERAGEIFS
• SUMIF, SUMIFS
the number of years
times 12 months
(5 x 12 = 60)
• Managing Range
Names
• Lookup Functions
• PPMT, PV, NPV
• Logical Functions
• PROPER, UPPER,
LOWER,
SUBSTITUTE
cash you pay out
is represented
by a negative
number
• Features Summary
BACK
NEXT
END
2-38
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007
Chapter 2
LINKS TO
OBJECTIVES
• Naming Ranges
• Functions
• COUNT, COUNTA,
COUNTIF, COUNTIFS
• AVERAGEIF,
AVERAGEIFS
• SUMIF, SUMIFS
• Managing Range
Names
Using the PPMT Function
Calculate that portion of a loan payment used to
reduce the principal, based on periodic, constant
payments, and a constant interest rate
=PPMT(rate,per,nper,pv,fv,type)
in arrears or
in advance
• Lookup Functions
• PPMT, PV, NPV
• Logical Functions
• PROPER, UPPER,
LOWER,
SUBSTITUTE
• Features Summary
BACK
NEXT
END
interest rate
per payment
period
period for which
the principal
payment is made
2-39
Copyright 2007, Paradigm Publishing Inc.
total number
of payments
to be made
balance at the
end of the loan
- usually 0
present value
of the amount
borrowed
EXCEL 2007
Chapter 2
Using the PPMT Function…/2
LINKS TO
OBJECTIVES
annual rate of
interest must be
divided by 12
for monthly
payments
• Naming Ranges
• Functions
• COUNT, COUNTA,
COUNTIF, COUNTIFS
• AVERAGEIF,
AVERAGEIFS
period of
payment
• SUMIF, SUMIFS
• Managing Range
Names
the number of years
times 12 months
(5 x 12 = 60)
• Lookup Functions
• PPMT, PV, NPV
• Logical Functions
• PROPER, UPPER,
LOWER,
SUBSTITUTE
amount of money
borrowed
• Features Summary
BACK
NEXT
balance at the
end of the loan
-0 if blank
END
2-40
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007
Chapter 2
LINKS TO
OBJECTIVES
• Naming Ranges
PMT and PPMT Examples
Compare two loans …
• Functions
• COUNT, COUNTA,
COUNTIF, COUNTIFS
• AVERAGEIF,
AVERAGEIFS
• SUMIF, SUMIFS
• Managing Range
Names
• Lookup Functions
• PPMT, PV, NPV
• Logical Functions
• PROPER, UPPER,
LOWER,
SUBSTITUTE
• Features Summary
BACK
NEXT
END
=PMT(C4/12,C5*12,C6)
=PPMT(C4/12,1,C5*12,C6)
2-41
Copyright 2007, Paradigm Publishing Inc.
=PMT(E4/12,E5*12,E6)
=PPMT(E4/12,1,E5*12,E6)
EXCEL 2007
Chapter 2
LINKS TO
OBJECTIVES
• Naming Ranges
• Functions
• COUNT, COUNTA,
COUNTIF, COUNTIFS
• AVERAGEIF,
AVERAGEIFS
• SUMIF, SUMIFS
• Managing Range
Names
• Lookup Functions
• PPMT, PV, NPV
• Logical Functions
• PROPER, UPPER,
LOWER,
SUBSTITUTE
• Features Summary
BACK
NEXT
Using the PV Function
Calculate the present value that the total of a
series of constant future payment amounts is
worth today, assuming a constant interest rate
over the life of the annuity
=PV(rate,nper,pmt,fv,type)
interest rate
per period
payment
in arrears
made each
or in
total number
period
advance
future
of payments
value
to be made
END
2-42
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007
Chapter 2
Using the PV Function…/2
LINKS TO
OBJECTIVES
the Formula bar displays the function
as it is being entered
• Naming Ranges
• Functions
• COUNT, COUNTA,
COUNTIF, COUNTIFS
• AVERAGEIF,
AVERAGEIFS
• SUMIF, SUMIFS
• Managing Range
Names
• Lookup Functions
• PPMT, PV, NPV
• Logical Functions
• PROPER, UPPER,
LOWER,
SUBSTITUTE
• Features Summary
BACK
NEXT
functions may include
cell references
END
2-43
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007
Chapter 2
LINKS TO
OBJECTIVES
• Naming Ranges
• Functions
• COUNT, COUNTA,
COUNTIF, COUNTIFS
• AVERAGEIF,
AVERAGEIFS
• SUMIF, SUMIFS
• Managing Range
Names
Using the NPV Function
Calculate the value of an investment today
using a discount rate and incorporating a
series of cash inflows or outflows related to
the investment
=NPV(rate,nper,pmt,fv,type)
• Lookup Functions
• PPMT, PV, NPV
• Logical Functions
• PROPER, UPPER,
LOWER,
SUBSTITUTE
• Features Summary
BACK
NEXT
END
interest rate
per period
payment
in arrears
made each
or in
total number
period
advance
of payments
future
to be made
value
2-44
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007
Chapter 2
Using the NPV Function…/2
LINKS TO
OBJECTIVES
the Formula bar displays
the function entered
• Naming Ranges
• Functions
• COUNT, COUNTA,
COUNTIF, COUNTIFS
• AVERAGEIF,
AVERAGEIFS
• SUMIF, SUMIFS
• Managing Range
Names
• Lookup Functions
• PPMT, PV, NPV
• Logical Functions
• PROPER, UPPER,
LOWER,
SUBSTITUTE
• Features Summary
BACK
NEXT
END
2-45
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007
Chapter 2
Logical Functions
LINKS TO
OBJECTIVES
• Naming Ranges
• Functions
• COUNT, COUNTA,
COUNTIF, COUNTIFS
• AVERAGEIF,
AVERAGEIFS
• SUMIF, SUMIFS
• Managing Range
Names
• Lookup Functions
• PPMT, PV, NPV
Excel's logical functions perform
logical tests to return a result,
based on whether a condition is
true or false
• Logical Functions
• PROPER, UPPER,
LOWER,
SUBSTITUTE
• Features Summary
BACK
NEXT
END
2-46
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007
Chapter 2
LINKS TO
OBJECTIVES
• Naming Ranges
• Functions
Using the IF Function
Set up a conditional statement to test data
• COUNT, COUNTA,
COUNTIF, COUNTIFS
=IF(logical_test,value_if_true,value_if_false)
• AVERAGEIF,
AVERAGEIFS
• SUMIF, SUMIFS
• Managing Range
Names
• Lookup Functions
• PPMT, PV, NPV
• Logical Functions
• PROPER, UPPER,
LOWER,
SUBSTITUTE
• Features Summary
BACK
NEXT
condition
that can be
evaluated as
being true or
false
END
2-47
Copyright 2007, Paradigm Publishing Inc.
that
returned if
the logical test
is true
that
returned if
the logical test
is false
EXCEL 2007
Chapter 2
Using the IF Function…/2
LINKS TO
OBJECTIVES
• Naming Ranges
• Functions
• COUNT, COUNTA,
COUNTIF, COUNTIFS
• AVERAGEIF,
AVERAGEIFS
• SUMIF, SUMIFS
• Managing Range
Names
• Lookup Functions
• PPMT, PV, NPV
• Logical Functions
• PROPER, UPPER,
LOWER,
SUBSTITUTE
calculate commission, based on
the Commission code
• Features Summary
BACK
NEXT
END
You may enter values or cell references
2-48
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007
Chapter 2
LINKS TO
OBJECTIVES
• Naming Ranges
• Functions
• COUNT, COUNTA,
COUNTIF, COUNTIFS
• AVERAGEIF,
AVERAGEIFS
• SUMIF, SUMIFS
• Managing Range
Names
• Lookup Functions
• PPMT, PV, NPV
• Logical Functions
• PROPER, UPPER,
LOWER,
SUBSTITUTE
• Features Summary
BACK
NEXT
2-49
END
IF Function Operators
Comparison
Less than
Greater than
Less than or equal to
Greater than or equal to
Equal to
Not equal to
All conditions must be True
At least one condition is True
True becomes False, False
becomes true
Copyright 2007, Paradigm Publishing Inc.
Operator
No spaces in
functions
<
>
<=
>=
=
<>
AND
OR
NOT
EXCEL 2007
Chapter 2
LINKS TO
OBJECTIVES
• Naming Ranges
• Functions
• COUNT, COUNTA,
COUNTIF, COUNTIFS
• AVERAGEIF,
AVERAGEIFS
• SUMIF, SUMIFS
• Managing Range
Names
Examples of IF Functions
Simple conditions:
=if(C6="FT","Salaried","Part-Time")
=if(D6>50000,“High",“Low")
Must be both full-time and make over $50,000:
=if(and(C6=“FT”,D6>50000),“Bonus",“")
• Lookup Functions
• PPMT, PV, NPV
• Logical Functions
• PROPER, UPPER,
LOWER,
SUBSTITUTE
• Features Summary
BACK
NEXT
May either be full-time or make over $50,000:
=if(or(C6=“FT”,D6>50000),“Bonus",“")
Must not be full-time:
=if(not(C6=“FT”),“Bonus",“") Shows nothing
if false
END
2-50
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007
Chapter 2
LINKS TO
OBJECTIVES
• Naming Ranges
• Functions
Using the IFERROR Function
Use to trap errors in formulas and return a
message or value
• COUNT, COUNTA,
COUNTIF, COUNTIFS
=IFERROR(value, value_if_error)
• AVERAGEIF,
AVERAGEIFS
• SUMIF, SUMIFS
• Managing Range
Names
• Lookup Functions
• PPMT, PV, NPV
• Logical Functions
• PROPER, UPPER,
LOWER,
SUBSTITUTE
value, cell
reference,
or formula
• Features Summary
BACK
NEXT
END
message to display,
value,
cell reference,
or formula
=IFERROR(A2/B2, "Error in calculation")
If A2 or B2 contain invalid numbers,
message will display
2-51
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007
Chapter 2
Text Functions
LINKS TO
OBJECTIVES
• Naming Ranges
• Functions
• COUNT, COUNTA,
COUNTIF, COUNTIFS
• AVERAGEIF,
AVERAGEIFS
• SUMIF, SUMIFS
• Managing Range
Names
• Lookup Functions
Excel's text functions can be used
to format or modify text
• PPMT, PV, NPV
• Logical Functions
• PROPER, UPPER,
LOWER,
SUBSTITUTE
• Features Summary
BACK
NEXT
END
2-52
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007
Chapter 2
LINKS TO
OBJECTIVES
• Naming Ranges
• Functions
Text Functions
A3 contains text, each example typed into C3
Capitalize the first letter of each word:
• COUNT, COUNTA,
COUNTIF, COUNTIFS
=proper(“annual report”) C3 shows
• AVERAGEIF,
AVERAGEIFS
=proper(A3) C3 shows cell A3’s text, capitalized
Annual Report
• SUMIF, SUMIFS
• Managing Range
Names
• Lookup Functions
• PPMT, PV, NPV
• Logical Functions
• PROPER, UPPER,
LOWER,
SUBSTITUTE
• Features Summary
BACK
NEXT
END
Convert text to uppercase:
=upper(“annual report”)
C3 shows
ANNUAL REPORT
Convert text to lowercase:
=lower(“ANNUAL REPORT”)
Insert new text in place of old:
C3 shows
annual report
C3 shows
=substitute(A3,”Annual”,”2010”) 2010 Report
cell A3 contains Annual Report
2-53
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007
Chapter 2
LINKS TO
OBJECTIVES
Features Summary
How do you name a range?
• Naming Ranges
• Functions
• COUNT, COUNTA,
COUNTIF, COUNTIFS
• AVERAGEIF,
AVERAGEIFS
• SUMIF, SUMIFS
• Managing Range
Names
select the cell
or range of cells
to be named
• Lookup Functions
• PPMT, PV, NPV
• Logical Functions
• PROPER, UPPER,
LOWER,
SUBSTITUTE
• Features Summary
BACK
NEXT
END
2-54
Copyright 2007, Paradigm Publishing Inc.
click the Name box,
type the name, and
press Enter
EXCEL 2007
Chapter 2
LINKS TO
OBJECTIVES
• Naming Ranges
• Functions
• COUNT, COUNTA,
COUNTIF, COUNTIFS
• AVERAGEIF,
AVERAGEIFS
• SUMIF, SUMIFS
• Managing Range
Names
Features Summary
How do you enter a function into a cell?
Type the function directly into the cell,
starting with the equal sign =
OR
Use the Insert Function button on
the formula bar
• Lookup Functions
• PPMT, PV, NPV
OR
• Logical Functions
• PROPER, UPPER,
LOWER,
SUBSTITUTE
• Features Summary
BACK
NEXT
END
2-55
Copyright 2007, Paradigm Publishing Inc.
Click
and choose the
desired
formula
EXCEL 2007
Chapter 2
LINKS TO
OBJECTIVES
Features Summary
How do you change a range name?
• Naming Ranges
• Functions
• COUNT, COUNTA,
COUNTIF, COUNTIFS
• AVERAGEIF,
AVERAGEIFS
Click the Name Manager
button in the Formulas tab
• SUMIF, SUMIFS
• Managing Range
Names
• Lookup Functions
• PPMT, PV, NPV
• Logical Functions
• PROPER, UPPER,
LOWER,
SUBSTITUTE
• Features Summary
BACK
NEXT
END
2-56
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007
Chapter 2
LINKS TO
OBJECTIVES
• Naming Ranges
• Functions
• COUNT, COUNTA,
COUNTIF, COUNTIFS
• AVERAGEIF,
AVERAGEIFS
• SUMIF, SUMIFS
• Managing Range
Names
• Lookup Functions
• PPMT, PV, NPV
• Logical Functions
• PROPER, UPPER,
LOWER,
SUBSTITUTE
• Features Summary
BACK
NEXT
Features Summary
What is the difference between the
functions COUNT, COUNTA, COUNTIF,
and COUNTIFS?
COUNT counts cells that contain numbers
COUNTA counts cells with either text
or numbers
COUNTIF counts cells in a range,
based on a single condition
COUNTIFS counts cells in a range,
based on multiple conditions
END
2-57
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007
Chapter 2
LINKS TO
OBJECTIVES
• Naming Ranges
• Functions
Features Summary
How must you set up a table of lookup
values for the VLOOKUP function ?
• COUNT, COUNTA,
COUNTIF, COUNTIFS
• AVERAGEIF,
AVERAGEIFS
• SUMIF, SUMIFS
• Managing Range
Names
• Lookup Functions
• PPMT, PV, NPV
• Logical Functions
• PROPER, UPPER,
LOWER,
SUBSTITUTE
Leftmost column must contain values
in ascending order, top to bottom
It is advisable to create a range name
for the table to simplify entering the
arguments for the function
• Features Summary
BACK
NEXT
END
2-58
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007
Chapter 2
LINKS TO
OBJECTIVES
• Naming Ranges
• Functions
Features Summary
How must you set up a table of lookup
values for the HLOOKUP function ?
• COUNT, COUNTA,
COUNTIF, COUNTIFS
• AVERAGEIF,
AVERAGEIFS
• SUMIF, SUMIFS
• Managing Range
Names
• Lookup Functions
• PPMT, PV, NPV
• Logical Functions
• PROPER, UPPER,
LOWER,
SUBSTITUTE
Top row must contain values
in ascending order, left to right
It is advisable to create a range name
for the table to simplify entering the
arguments for the function
• Features Summary
BACK
NEXT
END
2-59
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007
Chapter 2
Coming Next
LINKS TO
OBJECTIVES
• Naming Ranges
• Functions
• COUNT, COUNTA,
COUNTIF, COUNTIFS
• AVERAGEIF,
AVERAGEIFS
• SUMIF, SUMIFS
• Managing Range
Names
• Lookup Functions
• PPMT, PV, NPV
• Logical Functions
• PROPER, UPPER,
LOWER,
SUBSTITUTE
• Features Summary
BACK
NEXT
END
WORKING WITH TABLES
AND DATA FEATURES
2-60
Copyright 2007, Paradigm Publishing Inc.