IE/IR Update
Liz Edwards- Director of Institutional Research,
Effectiveness & Accountability- ICC
 Rilla Jones Associate Vice President of Planning
and Research- NEMCC

POC SharePoint Platform Solution
IR/IE members decided to evaluate alternative tools
to uniformly capture sampling data across the
colleges:
 SBCJC and the IR group partnered with the
consultants at Channel Matter to find the best
solution via a proof of concept (POC) project
to capture two fundamental IE instruments as a
sample of the functionality possibilities of the
SharePoint platform:
◦ Student Evaluation Instrument (SEI)
◦ Strategic Planning (SP)
SharePoint Status
A third contract was just approved
 This final contract will finish the proof-ofconcept to become finalized
 The software will go live with all the 4 pilot
schools
 The software will be made available for
implementation in the other 11 schools as
directed with training and support

Accountability Issues-High Visibility and
Funding Support

National and Regional level
◦ Department of Education
 (CMSS) Committee on Measures of Student Success
 Created under the Higher Education Opportunity Act
 Belle Wheelan, SACS President is a committee member
 (IPEDS) Integrated Postsecondary Education Data System changes probable
◦ (VFA)Voluntary Framework of Accountability
 Anticipated to be available early 2012- first national system of accountability for
community colleges
 Similar to VSA for IHL
 Partners/Funders
 (ACCT) American Association of Community College Trustees
 (AACC) American Association of Community Colleges
 The College Board
 Bill & Melinda Gates Foundation
 Lumina Foundation
Accountability Issues-High Visibility and
Funding Support

State level- Education Achievement Council
◦ Research and develop a new funding mechanism for
CCs and IHLs
◦ Report Card for CCs and IHLs
 Specifics are still undefined
 Previously suggested template contained:
 Demographic profile
 Enrollment
 Employees
 Academic profile
 Financial
 Achievement rates
 Degrees awarded
 Academic variables
 Tuition/Financial Aid
Longitudinal Data Tracking System
In 2010, the Mississippi Department of Education (MDE) secured a $7.6
million grant from the USDOE to support the development and
implementation of a statewide longitudinal data system (SLDS) to
enable the examination of student progress from early childhood
into career. During the past year, MDE and its partners (including
IHL, MCCB, ITS, MDES, NSPARc and the Governor’s Office) have
been working on the development of the System. Mississippi’s grant
runs through 2013.
Key steps completed to date include:
 Infrastructure and programming enhancements to accommodate
data collection, transfer, and analysis;
 Refinement of data file structures and field definitions to ensure
alignment between state and federal reporting entities; and
 Passage of SB 2371, which put the SLDS in state statute.
Longitudinal Data Tracking System
Next steps will be:
 Development of rules and regulations governing the activities of the
SLDS in accordance with state and federal law;
 Review and modification (if necessary) of Memorandums of
Understanding developed between and among system partners;.
 Identification of critical research and policy questions the system will
need to address;
 Identification of reports and other information that should be
available to education and workforce entities, as well as public
stakeholders;
 Training of key stakeholders in the use of the system; and
 Development of a sustainable funding mechanism for the system.
IPEDS- Summer Announcements

Implementation of new Race-Ethnicity categories is
complete.
◦ Upload specifications for Completions, 12-month enrollment,
Fall Enrollment, Graduation Rates, and Human Resources
have been revised to exclude the old categories.

New Message Center
◦ Upper right hand corner of the login page. NCES will use
this tool to communicate important news to IPEDS data
providers.
◦ Old messages will be archived under the Tools menu.
Changes to 2011-12Collection

Institutional Characteristics Survey
◦ Add an item to collect information on
whether institutions are completely distance
education
◦ Add an item to collect the institution’s URL
for the Net Price Calculator, to be posted to
College Navigator.
Note: Institutions must post a Net Price
Calculator on their website by 10/29/2011, as
required by the HEOA.
Institutional Characteristics

Revise IPEDS definition of distance education, to align with
that specified in HEOA, which specifically distinguishes
distance education from correspondence education.
Current IPEDS definition: An option for earning course credit
at off-campus locations via cable television, internet, satellite
classes, videotapes, correspondence courses, or other means.
Proposed IPEDS definition: Education that uses one or more
technologies to deliver instruction to students who are
separated from the instructor and to support regular and
substantive interaction between the students and the
instructor synchronously or asynchronously.
 Internet; one-way and two-way transmissions through open broadcasts,
closed circuit, cable, microwave, broadband lines, fiber optics, satellite or
wireless communication devices; audio conferencing; and video cassette,
DVDs, and CD-ROMs, if the cassette, DVDs, and CD-ROMs are used in a
course in conjunction with the technologies listed above.
2011-2012 Changes

Completions
◦ Clarify instructions to specify that only credit
awards are to be reported.

12 Month Enrollment
◦ Eliminate the choice of reporting periods, so
that all institutions report for the July 1–June
30 period.
Human Resources (>15 FTE)

Eliminate the nine salary class interval
screens from Fall Staff section
◦ Must include the headcount of full-time nonIRPS staff by primary function, race/ethnicity
and gender.
◦ Eliminate the two fringe benefits screens
Graduation Rates and 200%
Graduation Rates

Return a past IPEDS data collection item
to capture the number of students who
are still enrolled at the time of the
graduate rate calculations.
Student Financial Aid

Move from the Spring collection to the Winter
collection
◦ To improve calculation of the Net Price data displayed on
College Navigator.
Extend Winter collection by two weeks.
Add an additional column (E) to collect the number
of students in Group 4 (ALL FTFT awarded any
Federal Aid) by income categories.
 Clarify instructions for reporting grant aid to
students.


◦ institutions should report "aid awarded," rather than "aid
received" or "aid awarded and accepted.“ Institutions
should continue to report on loans that were awarded to
and accepted by the student
Upcoming for 2012-2013

Changes were approved for 2012-2013
Collection BUT the preview year is 2011-2012
Proposed Changes to Occupational Categories
for the 2012-13 Human Resources Data
Collection

The proposed occupational categories come
from a new requirement to align IPEDS HR
reporting with the 2010 Standard Occupational
Classification (SOC) codes.
◦ Each job at the institution will need to be
categorized according to the 2010 SOC in
order to report HR data in 2012-13.
 will replace the primary functions/ occupational activities
currently used for HR reporting.
Gainful Employment Effective 7/1/11

Federal Register 75 FR 66832 Program
Integrity Issues
AND
Federal Register 75 FR 66665 Program
Integrity: Gainful Employment - New Programs
Program Integrity Issues

For certificate non-degree programs that are at least one
academic year in length and that are eligible for Title IV Federal
Student Financial Aid (Gainful Employment Programs)

Colleges must disclose on each Program’s website home page and
in promotional materials to prospective students the following
information:
1.
2.
3.
4.
5.
Occupations (by name and SOC code) that the program prepares students to
enter with Links to occupational profiles on O*NET.
Program costs: Including tuition and fees, room and board, books and supplies,
and may include other costs.
Program’s On-time completion rates: Number of students who completed
within normal time during most recently completed award year for which
information is available.
Job placement rates
Median loan debt incurred by students who complete the program
Program Integrity Gainful Employment
New Programs

Requires that new gainful employment program
notifications be sent to the Department 90 days
prior to starting a new program:
1. The date that classes are scheduled to begin.
2. How the college determined that the new program
meets the employment needs of the current market.
3. How the college developed the program — including
information about any external groups that
collaborated in the development, and how any
external groups or accrediting agency reviewed
and/or approved the program.
Reporting Responsibilities by October 1
2011

Colleges must report 2006-2007, 2007-2008,
2008-2009, 2009-2010 award year
information on students who were enrolled
in a GE program for each award year (July 1
– June 30). Reports must include:
1.
2.
3.
4.
5.
Student identifying information
Program identifying information
Amounts from private education loans
Amount owed on institutional financing
Enrollment information