The 2015-16 IPEDS SPRING collection cycle is now underway!
Spring Collection and Points of Interest
(December 9, 2015 – April 6, 2016)
Open
Wednesday, December 9, 2015
4 components are due during Spring 2015-16:
Fall Enrollment
Human Resources
Finance
Academic Libraries
Fall Enrollment Survey
SBCTC Responsibilities:
 Process Data
 Provide reports to colleges
 Upload Data
 Provide support to colleges
College Responsibilities:
 Review Data
 Perform edit checks and resolve any flagged data on the IPEDS web site
 Lock the survey by April 6, 2016
If you have questions regarding the Fall Enrollment survey, please direct them to Monica
Peper at mpeper@sbctc.edu.
Human Resources Survey
SBCTC-ITD Responsibilities:
 Check for IPEDS HR Survey changes and make modifications to the MIS jobs,
reports, upload files and/or supporting documents if needed
 Provide support to colleges if they have questions or problems uploading
College Responsibilities:
 Schedule MIS jobs that produce HR files/reports (per the MIS reporting calendar)
 Enter/Upload Data
 Perform edit checks and resolve any flagged data on the IPEDS web site
 Lock the survey by April 6, 2016
IPEDS File Directions/Upload instructions: http://www.sbctc.edu/resources/documents/collegesstaff/it-support/ppms/IPEDS_Procedures.pdf
IPEDS Combined HR Reporting documentation:
http://www.sbctc.edu/resources/documents/colleges-staff/it-support/ppms/IPEDS-PG416A.pdf
If you have questions regarding the HR survey, please contact the SBCTC-ITD support desk
(support@sbctc.edu or 425-803-9721).
Finance Survey
SBCTC Responsibilities:
 Process Data
 Provide reports to colleges
 Provide support to colleges
College Responsibilities:
 Information is hand-entered by College into IPEDS system
 Some calculations will need to be completed by the college
 Perform edit checks and resolve any flagged data on the IPEDS web site
 Lock the survey by April 6, 2016
If you have questions regarding the Finance survey, please direct them to John Ginther at
jginther@sbctc.edu.
Academic Libraries Survey
College Responsibilities:
 The Academic Libraries survey is required from institutions who reported library
expenditures greater than $0. Please work directly with your Library Director,
Finance Director and/or previous respondents to complete the items in this survey.
 Information is hand-entered by College into IPEDS system
 Perform edit checks and resolve any flagged data on the IPEDS web site
 Lock the survey by April 6, 2016
Lock Data
March 30 – April 6, 2016
For Your Convenience
Tools/Documentation
NCES Registration/Web
Based Data Collection
System
Changes to the 2015-16
IPEDS Data Collection
Links
http://surveys.nces.ed.gov
/IPEDS/
IPEDS Home Page
http://nces.ed.gov/ipeds/
IPEDS Survey Materials
https://surveys.nces.ed.go
v/ipeds/visresults.aspx
SBCTC IPEDS Page
http://www.sbctc.edu/colle
ges-staff/researchdata/datawarehouse/default.aspx
IPEDS_ComponentMatrix_
2015-16.doc
IPEDS_Listserv.doc
https://surveys.nces.ed.go
v/ipeds/VisChangesForNext
Year.aspx
Purpose
To Register with NCES or enter data
via the web based data collection
system.
Provides complete listing of changes
since the previous academic year’s
IPEDS data collection process.
Documentation and tools provided
by IPEDS for statistical data and
information on postsecondary
institutions
Provides Survey Forms,
Instructions, FAQ’s, Narrative Edits,
etc.
This web page provides links to the
items below:
Provide timelines, lock dates, and
other information regarding the
three collection cycles
Link for subscribing/unsubscribing to
the IPEDS listserv