Northeast Iowa Community College will be accepting bids for the purchase of one (1) 2015 or newer, heavy duty ¾ ton 4-wheel drive crew cab pickup truck, for the National Education Center for Agricultural Safety (NECAS).
Enclosed you will find the Sale Conditions, Bid Specifications and Dealer Bid Form for the truck.
Sealed bids are due in the District Office by 2:00 p.m. on Thursday, February 4, 2016 . Sealed bids must be sent to David Dahms at the following address. Bids addressed to other college personnel at other college locations will not be considered and will be returned, unopened, to the vendor.
Direct inquiries to: Dan Neenan
Director, National Education Center for Agricultural Safety
563-557-0354
Submit sealed bids to: David Dahms
Vice President for Finance and Administration
Northeast Iowa Community College
P.O. Box 400, 1625 Highway 150
Calmar, Iowa 52132-0400
(563.562.3263 Ext 202)
Bidders must submit their vehicle bids on the
"Dealer Bid Form”
included in this bid document.
Bidders are not restricted on the number of bids submitted.
Facsimile bids will be accepted pursuant to all terms and conditions as stated on Page 2 of this
Invitation to Bid .
Bidders may submit bids via Federal Express, United Parcel Service, United States Postal Service
Overnight Delivery, etc. in response to this solicitation. These responses must arrive at the place and by the time specified in the solicitation. Bidders must allow sufficient time for delivery prior to the time for receipt. Responses in transit or not at the opening location at the time for receipt will not be considered.
The only acceptable evidence to establish receipt is the evidence maintained by Northeast Iowa Community College. Warning - Overnight deliveries are not guaranteed to be delivered by 2:00 p.m. in the Calmar area.
Mark "Truck Bid" on the outside of the envelope, lower left-hand corner.
The Board of Trustees reserves the right to waive technicalities and reject any or all bids. The
Board shall be the sole judge in determining equality of products bid as compared to those specified and reserves the right to increase or decrease quantities desired.

FACSIMILE BIDS
(A) Definition. Facsimile bid, as used in this solicitation, means a bid, modification of a bid, or withdrawal of a bid that is transmitted to and received by the school via electronic equipment that communicates and reproduces both printed and handwritten material.
(B) Bidders may submit facsimile bids as responses to this solicitation. These responses must arrive at the place and by the time specified in the solicitation. Bidders must allow sufficient time for complete transmission prior to the time for receipt. Responses in transmission or not at the opening location at the time for receipt will not be considered.
The only acceptable evidence to establish receipt is the evidence maintained by the school.
(C) Facsimile bids that fail to furnish required representations, documents or information or that rejects any of the terms, conditions, and provisions of the solicitation may be excluded from consideration.
(D) Facsimile bids and any necessary bonds must contain the required signatures. The bidder adopts, as bidder's original signature, the signature appearing on any facsimile bid, documents or bonds reproduced by the receiving fax machine. The printout of any facsimile bid, documents or bonds of the receiving machine (including any complete photocopy thereof) is considered writing and is considered a counterpart original.
(E) The College reserves the right to make the award solely on the facsimile bid. On request, the apparently successful bidder agrees to promptly submit the complete original signed bid and any other response documents.
(F) Facsimile receiving date, time, location and compatibility characteristics are as follows:
(1) Receiving date, time, location and telephone number of receiving facsimile equipment:
Thursday February 4, 2016 by 2:00 p.m.
Northeast Iowa Community College, Calmar, IA
(563) 562-3719
(2) Compatibility characteristics of receiving facsimile equipment: Panafax UF6000
(G) If the bidder chooses to transmit a facsimile bid, the College will not be responsible for any failure attributable to the transmission or receipt of the facsimile bid including, but not limited to (1) receipt of garbled or incomplete bid; (2) availability or condition of the receiving facsimile equipment; (3) incompatibility between the sending and receiving equipment; (4) delay in transmission or receipt of bid; (5) failure of the bidder to properly identify or sign the bid; (6) illegibility of bid; and (7) security of bid data.
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
District Office
P.O. Box 400

Calmar, IA 52132-0400
563.562.3263 or 800.728.2256

fax: 563.562.3719

www.nicc.edu
1. Conflicts Between Terms:
The College reserves the right to accept or reject any exception taken by the bidder to the terms and conditions of this request for proposals.
2. Waiver of Informalities:
The College reserves the right to waive any and all informalities in bids if such waiver does not substantially change the offer or provide a competitive advantage to any offer.
3. Delivery:
The college desires to have vehicle equipped and ready for delivery 45 – 60 days after receipt of purchase order by bidder. Vehicle must have full tank of gas when delivered.
4. Invoices:
Invoices, completed MCO's and Application for Title and warranty documents are to accompany each unit ordered. The college will process the title documents.
5. License Plates:
Dealer plates must be used when making deliveries.
6. Service:
Prior to delivery, the vehicle shall be completely serviced at a factory authorized service center in the
State of Iowa as follows:
A. Antifreeze must be installed. It shall be permanent type with protection to -40 degrees
Fahrenheit.
B. Engine tune-up completed.
C. Complete lubrication.
D. Wiring check.
E. Body conditioning.
F. Wheel alignment and balancing.
G. Interior and exterior clean.
H. All other manufacturer recommended inspections and tests.
7. Risk of, Loss of, or Damage to the Equipment:
The College shall be relieved from all risks of loss or damage to the equipment during periods of transportation, prior to delivery, except when loss or damage is due to fault or negligence of the College.
8. Taxes - State and Local:
The College is exempt from federal, state and local sales and use taxes on the equipment or parts supplied pursuant to this contract.
9. Ownership:
Ownership of vehicles, accessories and devices procured under this contract shall remain with the dealer until such time as it transfers to the College, in accordance with the provisions of this contract.
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
District Office
P.O. Box 400

Calmar, IA 52132-0400
563.562.3263 or 800.728.2256

fax: 563.562.3719

www.nicc.edu
10. Equipment and Accessories:
Vehicles being bid must be a 2015 or newer crew cab truck and have all standard equipment as specified below and all safety equipment required by Federal and State regulations.
11. Pre-Delivery Service:
Form No. MV-FM shall accompany each vehicle upon delivery certifying preparation inspection and road testing by the dealer prior to actual delivery.
12. Inspection:
All vehicles purchased by the College will be inspected after delivery. If the vehicle is rejected because of deficiencies, it shall be the dealer's responsibility to:
A. Pick up the vehicle, make the necessary correction(s) and redeliver the vehicle for re-inspection.
The dealer must arrange to have the necessary work done or an approved schedule set within 96 hours (exclusive of Saturdays, Sundays or holidays) after receipt of written notification. Otherwise, the College may have the necessary corrections made at the dealer's expense.
B. Should serious deficiencies be found, the College may require dealer to pick up rejected vehicle and replace it with a like unit.
13. Delivery Location:
Northeast Iowa Community College
8342 NICC Drive or
Peosta, IA 52068
1625 Highway 150
Calmar, Iowa 52132
14. Mark "Truck Bid" on the outside of the envelope, lower left-hand corner.
15. Send sealed bids to: David Dahms
Vice President for Finance and Administration
1625 Highway 150, P. O. Box 400
Calmar, IA 52132-0400
16. Bids are due: 2:00 p.m., February 4, 2016
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
District Office
P.O. Box 400

Calmar, IA 52132-0400
563.562.3263 or 800.728.2256

fax: 563.562.3719

www.nicc.edu
BID SPECIFICATIONS
2015 or NEWER HEAVY DUTY ¾ TON 4-WHEEL DRIVE PICKUP
One (1) 2015 or newer heavy duty ¾ ton 4-wheel drive crew cab pickup . Vehicle must have full tank of gas when delivered. All models must meet and may exceed the following MINIMUM specifications and include any and all standard options whether specifically included in the base specifications or not. The college will consider all bids meeting or exceeding the basic specifications .
Minimum Base Bid Specifications: Set out if standard or
Order Code
Cost if not standard include in total cost on
Bid Sheet
2015 or newer (4 door) crew cab, 4-wheel drive, 6 foot box, trailer towing package to include 5 th wheel
Engine size: V-8 Gas
Automatic transmission
4-Key Fobs
Air conditioning
Power locks and windows
Tilt steering/Cruise control
Cloth seats with center counsel
AM/FM/CD stereo with Bluetooth
Vinyl floor covering
Backup camera
All weather vinyl floor mats
Heavy duty front axle & springs
Electric locking 4-wheel drive hubs
High/low transfer case ( Electronic)
Power adjustable mirrors-heated preferred, night and temperature rear view mirror
Front & rear tow hooks
Factory trailer brake
Dual fuel tanks
Running boards
All season 10 ply tires, 17 inch chrome steel rims
Mounted spare tire
Color: White
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
District Office
P.O. Box 400

Calmar, IA 52132-0400
563.562.3263 or 800.728.2256

fax: 563.562.3719

www.nicc.edu
DEALER BID FORM
The undersigned submits the following bid pursuant to all terms and conditions of the Invitation to Bid, General Conditions, and Bid Specifications for a 2015 or newer heavy duty ¾ ton 4wheel drive crew cab pickup.
The undersigned hereby submits the following bid for Model Year Make___________ in compliance with the specifications and required options as set out in the Specifications .
Description
Base Bid
Applicable discounts
$
-
Unit Price
Warranty:___________________________________________________________________
Grand Total $
*Northeast Iowa Community College is eligible for fleet pricing with Ford Motor Co., Nissan and General Motors, and will make the necessary application to be eligible for fleet pricing with other manufacturers.
Delivery time is required within 45-60 days after receipt of purchase order by bidder.
Estimated time of delivery: _______________________________________________________
Firm Name
Title
City
Printed Name
Address
State Zip
( )
Telephone Date
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