Customer Training
Scott Pigeon
Penni Douglas
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Where To Start?
• Procurement Services Website*
• Guide to Procurement
• Vendor Portal
• Travel
• Training
• Shop Clemson buyWays – Clemson’s online e-procurement system
• VISA – Procurement Card (P-Card) Program
From FAQ’s to Contracts, Sam’s Card Program to Surplus Property, the
Procurement Services website should be a bookmark in your browser for quick
reference for all topics relative to purchasing and payment
* http://www.clemson.edu/cfo/procurement/
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Procurement Questions
buyWays or Bidding Queries
Customized Training
Supplier Registration
Available Contracts
Dept. Spending Reviews
Sourcing Catalog Suppliers
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Topics
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Ethics/Conflict of Interest
Procurement Policy & Guidelines
Buying
Paying
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Ethics
The South Carolina State Ethics Act governs ethical
behavior for state employees:
•Do not use position for personal gain
•Do not make payments to public officials
•Do not disclose confidential information
•Overall code of conduct should be beyond any ethical
concern or question
http://workgroups.clemson.edu/FIN5337_HR_POLY_PROC_MANUAL/view_document.php?id=118
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Conflict of Interest
Clemson canNOT purchase from the following:
• A University employee, goods and/or services.
• An employee’s business in which he/she owns
more than 50% of the business
• An immediate family member
• Requests for exceptions are submitted via email to
the Procurement Director
Mike Nebesky (mnebesk@clemson.edu)
864-656-2067
http://www.clemson.edu/cfo/procurement/policies/psv_policies/psv12pol.html
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Buying
• Clemson University is a State Agency &
must comply with the SC Procurement Code and utilize
the established State contracts
• Contract items are available in buyWays
o Suppliers with contracts are indicated with
• Our Buyers
Manager – Shirley Alexander
MRO/Facilities – Allison Patton
Lab/Scientific – Jody Burgess
IT/Software – Tammy Crooks
Furniture, A/V, Agricult. – April Pitts
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State Contracts
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Air Conditioners
Lamps/Ballasts
Furniture
Fuel
Ice Machines
Lab Equipment
Landscaping Equipt
Computers
Network Equipment
Office Supplies
Medical Supplies
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Copy Paper
Printing Photo Film & Supplies
Printers & Toner
Disaster Recovery
Projectors
Radio Equipment
Software
Temporary Services
Tractors
Vehicles
Video Conferencing Equipment
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Buying – The 2 Ways
• Purchase order (including the Direct Payment which is
a purchase order NOT sent to a vendor) in buyWays, or
• Procurement Card, ≤$2,500, unless a higher card limit
is approved.
Lynn Crawford (crawfo5@clemson.edu)
Procurement Card / Sam's Club Card Administrator
864-656-2808
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Buying
Dollar Limit
Required Actions
< $2,500
Price Fair and Reasonable
$2,500 - $10,000
3 References
> $10,000 (Sole Source)
Justification to Proc Director
$10,000 - $50,000
Public Bid
$50,000 - $100,000 (Protestable) Public Bid or proposals
> $100,000
(Protestable)
Public Bid and VP approval
> $2,000,000 IT Purchases* Public Bid by State Procure
> $2,000,000 Gds/Services* Public Bid by State Procure
* Indicates the University’s Procurement Certification
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Paying
Vendor Resources – all vendors must register
through our vendor portal to receive a PO and/or
payment
•Dedicated Vendor Portal
•Vendor Registration
•Terms and Conditions
•Payment Inquiry Assist
•Vendor Bidding Instructions
Judy MacMullen (judymc@clemson.edu)
•Procurement Policy
Vendor Maintenance Administrator
864-656-5584
•Payment Policy/Options
buyWaysvendor@clemson.edu
Vendor Payment Status
https://www.clemson.edu/finance/procurement/venreg/vendorpayments.html
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Sales Tax
• Sales tax is imposed on the sale of goods and certain
services in South Carolina
• Statewide the sales tax is 6%, however counties may
elect to impose an additional X% local sales tax
• Generally, if tax is not on the invoice, the vendor is not
registered in SC
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Freight & Tax
• Freight – FOB Clemson – taxable – this is the default for
all Clemson purchase orders
• Tax is added on freight when entered in the freight field
• Freight – FOB Shipping Point – not taxable.
• If freight is not taxable, the amount should be entered as a
separate line item, line item marked non-taxable
• Freight paid directly to freight company – not taxable
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Freight & Tax
• Do not pay freight on state contract items ordered
unless special delivery if requested
• Freight has been negotiated by the state in the
contract pricing
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