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WINDOWS 7
Project 1A (Text book pages 2- 27).
Windows 7 is an operating system produced by Microsoft for use on personal computers, including home and business
desktops, laptops, netbooks, tablet PCs, and media center PCs.[6] It was released to manufacturing on July 22, 2009.
An operating system (OS) is a collection of software that manages your computer hardware resources and provides
common services for computer programs. The operating system is an essential component of the system software in a
computer system. Windows 7 typically coordinates all activities of your computer’s hardware, for example how you open
and close programs, how you start and shut down your computer, how you navigate your computer, how you can change
your screen’s resolution, etc. Following are Windows 7 learning activities covered in class:
1. Creating Shortcuts: A shortcut is a link to an item (such as a file, folder, or program) on your computer. You can
create shortcuts and then place them in a convenient location, such as on the desktop or in the Favorites
section of the navigation pane (the left pane of Windows Explorer), so that you can easily access the item
that the shortcut links to. Shortcuts can be distinguished from the original file by the arrow that appears on
the icon. When you delete a shortcut you are not deleting the file corresponding to the shortcut.
Example: Add Word pad as a desktop shortcut:
Start/All Programs/Accessories/Right click Word Pad/Send To/Shortcut desktop. Now move icon to particular
location on the desktop
2. Personalizing desktop background (a digital picture of your choice like a wall paper in your room):
Example: Personalize desktop to Arches USA image:
Right click desktop/Personalize/United States/Desktop Background (bottom of window). Then
select USwp-5 for the rock formation arches. Notice to the right of the Desktop background button at the bottom of
the window you can also change the sound corresponding to different windows events with the Sounds button.
3. Personalizing the Screen Saver (a moving picture or pattern that appears on the screen when mouse has not been
used for a while): Example change screen saver to Bubbles:
Right click desktop/Personalize. Click on the Screen Saver button to the right of the Sounds button and scroll
down to Bubbles.
4. To add Gadgets to desktop: Gadgets are mini-programs that offer information at a glance and provide easy access
to frequently used tools. For example, you can use gadgets to display a picture slide show, view continuously updated
headlines, or look up contacts. Example: Add Puzzle Picture to desktop
Right click desktop. Double click Picture Puzzle
You can change the Opacity of gadgets: Example: Change Puzzle opacity to 60%: Right
click gadget and select opacity 60%.
5. To change mouse Pointer & Wheel Speed: If your mouse and/or mouse wheel is slow to move/point from one
location of your screen to another location change their pointing speeds as follows:
Right click desktop and select Change mouse pointers and then select either Pointer Options or Wheel
6. Pinning Applications: Sometimes it may be convenient to access applications directly from the Task bar or the
Start button menu especially if you are likely to use that application often.
Example 1: Pin Windows Explorer & Snipping Tool to Taskbar. Windows explorer is a navigation tool that lets you
view files and folders and which lets you move or copy files to different devices etc. on your desktop. The snipping
tool allows you to take a picture of any window/screen area that you want and then paste what you have copied in any
application document.
For Windows Explorer use Start/All Programs/Accessories, locate Explorer, right click it & select Pin to Taskbar.
Carry the same steps for Paint
Example 2: Pin Word and Paint to the Start menu. Paint is an application which lets you draw and paint on/in an
electronic canvass.
For Word right click Word icon on desktop (if it is there) and select Pin to Start menu or use Start/All
programs/Microsoft Office 2013 to locate Word entry. Right click entry and select Pin to Start menu. Do the same
thing for Paint.
7. Maximizing, Restoring, Moving, Resizing any window using Paint as an example: Open up Paint by clicking the
Paint button on the Start menu.
Restoring a Window: The Restore button makes the current window smaller so you can move or resize the window.
Click on the Restore button. Notice how the window is now smaller.
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Maximizing a Window: Click on the Maximize button or double click the title bar. The window now occupies the
entire area of the screen and you can no longer move it in that state.
Moving a Window: Click on the Restore button if necessary to make sure you can move it (button between
Maximize & Close buttons). Move the Paint window by dragging the title bar in any direction. The Title bar is always
the top header area of any window. That header identifies the current application.
Resizing a Window: Drag any edge of window or diagonal corner of the window and move mouse in any direction.
8. Showing the Desktop: Instead of minimizing all windows on the desktop click on the
Show
Desktop
Show Desktop button located to the far right of the task bar past the Date & Time
Button
9. Displaying and sequencing active tasks: If you have many active tasks on your
desktop and you want to remember which ones you have and open one of these tasks you can use the Alt-TAB
keystroke and continue pressing the Tab key to navigate to the desired task and open it:
10. Snapping Windows: If you drag the title bar of a window all the way to the right or left edge of your screen, when
your mouse hits the window’s edge the window will automatically occupy half the screen. Whenever you drag the title
bar to the top edge of the screen the window is automatically maximized. You can of course double click the title bar
to maximize the screen for the same result.
Example: Viewing two windows side by side: Open Paint (Click on the Paint button on the task bar to open Paint).
Drag the Paint window all the way to the right edge of the screen. Open Paint again and drag the current Paint
window all the way to the left edge of screen. Both windows are now side by side.
11. Disabling the Snapping feature: If you find the Snapping feature inconvenient you can always disable it as follows:
Start/Control Panel/Ease of Access/Change how your mouse works. Then check the box Prevent windows
from being automatically arranged when moved to the edge of screen and click OK.
12. To contract/Expand size of Windows: Hold down Ctrl key and roll mouse towards you or away from you
Mouse Short Cuts Using Windows logo key. Some of those keystrokes may or may not work on your system. To
view the various effects open on your desktop many windows like Paint, Word, Snipping tool, etc.
+ Home: Clear all but the active window. Supposes windows are not maximized
+ Space: All windows become transparent so you can see through to the desktop.
+ Tab: Displays windows on screen. Using Tab key move to desired window
+ or - sign: Expand or contract size. Can repeat by pressing again logo key with + or - sign
+ Directional Left & Right arrow keys: Cycles windows to half screens in right/left directions
+ Directional Up arrow key: Cycles windows to Maximize window states
+ Directional Down arrow key: Minimizes window Task Bar & Start Menu Properties
13. Customizing the Start menu: You can customize how links, menus and icons look like in Start menu. For
example to display Documents as a menu of entries as opposed to linked entries (hyperlinks) --that is, the entries
are directly displayed on the same screen, use the following command:
Right click Start button/properties/start menu/customize/Documents/Display as a menu
Start menu
Documents
Display as menu
14. Hiding the Task bar: If you need more visual space on your screen use following command:
Right click the Start button & select Properties/Task bar and check Auto hide task bar button. Then simply move
mouse at bottom of screen and the task bar will reappear.
15. Changing the location of the Task Bar: If you want to place task bar at the top of the screen or to the left/right side
of the screen to have more vertical depth application purposes use following command:
Right click start button/properties/Taskbar location on screen and decide where you want to position your taskbar
16. Notification Area: The Notification area located on the right hand side of the taskbar located displays icons for
system and program features that are not displayed on the desktop. You will find there the Clock/Calendar, and other
icons.
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17. Adding Toolbars to the Notification Area: You can add extra toolbars or buttons to the notification area. For
example if you want to access any file on your desktop directly while you are in an application, like Word for example,
use the following command:
Right click the Start button. Select Properties/Toolbars and check Desktop. Now you can click on the double arrow
of the Desktop button
to select any file on the desktop without minimizing the screen.
18. Adding the Links button to the Notification area: The Links button in the Notification area allows you directly
access your favorite internet web pages on a single mouse click in the Notification area of the taskbar. For example to
create a Links button to the You tube Video Rita Hayworth “Stayin Alive” you must first set up the Links menu
button in the Notification area and then copy to it as many web links as you wish.
To insert the Links button in the Notification area right click the Start button and select Taskbar/Properties/Toolbars
and check the Links check box.
Notice now a Links button in the Notification area.
To insert your favorite website link Google “YouTube Video Stayin Alive Rita
Hayworth picture in margin” and drag the corresponding web address icon
to the
Links button. To play the video click on the double arrow of the links button
and select the desired link.
19. Display Sites Visited: If you want to be able to view previously visited files that is, Websites, videos, photos,
applications that you have looked at while you using your computer, right click the Task bar & select Properties. Then
select Start Menu and check both Privacy check boxes. Notice now that every time you right click a task bar button
you will have access to a previously visited file IF you have visited that site many times.
20. Snipping Tool: This tool lets the user take a picture of any screen area and paste the resulting
area in any Office document like Word, Excel, etc. As an example let us use the Snip tool to
capture the Home/Clipboard group of commands (see diagram on right) and any image on Yahoo
web site and paste both them in a Word document.
First open Word. Now click on the Snipping tool button on the task bar. If it is not there open it in
the accessories folder from the Start menu All Programs. The screen becomes
cloudy and a snipping window appears as follows
. Click on the New button in the Snipping Tool
window. Place cross hair symbol to upper left hand corner of the File tab and drag mouse down and to the right cover
rest of picture. Release mouse. You now have copied the selected image to the clipboard. Right click mouse
anywhere in the Word blank page and select Paste to display the image or use Ctrl-V to paste image.
Now go to Yahoo.com and locate any picture on the webpage. Click on the Snipping tool on the taskbar and select
New in the snipping Tool window. Capture any image in the Yahoo web page with the snip tool. Return to Word and
paste picture by pressing Ctrl-V (Paste). Close the Snipping tool window and don’t save.
If you want to snip another picture you will have to click on the New button again in the Snipping window. If you want
to use a free hand snip to follow the contour of a picture click on the New button down arrow key and use the Freeform Snip button.
Pinning Web sites to Task bar and Jump lists
21. To pin a website to the task bar drag the website icon from its address window to the taskbar. You can do the same
for applications such as Word, Power Point, etc., by right clicking the Application icon and selecting Pin to Task bar.
Normally it is not a good idea to pin a website or application programs to the Taskbar because of restricted space. A
better idea is to use Links or Jumplists.
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22. Jump lists: A jump list is a new powerful feature of Windows 7 that lets you jump to a “favorite” webpage or particular
application document, video, photo etc., by simply right clicking task buttons on the taskbar (buttons like Internet
explorer, Word, Excel, Media Player, etc.,) and then selecting the desired webpage or document from the button’s
Pinned area. In the diagram shown below among the many task buttons on the taskbar are the Internet explorer, the
Word, and Excel buttons. By right clicking for example the Excel button the user can transfer directly to the or AK
Sales the Payroll 1 worksheets listed in the Pinned area. Likewise by right clicking the Internet Explorer button and
Word button the user can transfer to any of the destinations displayed in the Pinned areas.
Creating a Jump list: Open up Word. The Word task button is now displayed on the task bar. Proceed as follows:
Drag any Word file icon you see in Documents, on the Desktop or anywhere else to the Word task button. Right click
the Word task button and you will see that file entry in the Pinned area.
Notice also below the Pinned area the message Pin this program to the taskbar or the message Unpin program
from taskbar. That is, if when you turn on your computer you want to see Word already on your task bar then use the
Pin option. To unpin any program from the taskbar right click taskbar icon and select the Unpin option
To pin any website to the Internet Explorer button open any website and drag the corresponding web address to the
IE taskbar button. If there is no IE button on the taskbar click on the Start button, click All Programs, right click the IE
button and select Pin to Taskbar.
Any entry in a jump list can be removed by right clicking the entry and select Remove from this list. On most
systems you can drag any program file to the IE button and not just Web sites links. For all other taskbar buttons you
can only pin files that correspond to the application, that is, sound files, videos for Windows Media Player, Word
Explorer button on taskbar
Right click button to
display the Jump list
corresponding to the
IE taskbar button
Excel button on taskbar
Right click button to
display the Jump list
corresponding to the
Excel taskbar button
In this scenario the user can now pin Excel to
the taskbar so that from now on, even when
the computer is turned off, Excel can always
be opened directly from the taskbar.
Also in this scenario, the user can access any
of the Excel entries in the Pinned area of the
Excel jump list.
documents for Word, Worksheets for Excel, Database files for Access, etc.
Word button on taskbar
Right click button to
display the Jump list
corresponding to the
Word taskbar button
In this scenario the user can now pin
Word to the taskbar so that from now
on, even when the computer is turned
off, Word can always be opened directly
from the taskbar.
Also in this scenario, the user can access
any of the Word entries in the Pinned
area of the Word jump list.
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Windows Explorer
Project 1B (Text book Pages 28 – 47)
Windows Explorer is the primary tool that you use to interact with Windows 7. It is basically a visual mouse driven tool that
allows you to access/delete/copy/move/organize/classify documents, files (photos, videos, etc.) and view libraries stored
anywhere on your system or on any devices attached to your computer system. Using the Windows explorer you can
classify documents by creating folders and then organize your documents by moving them to different folders which you
can then move around into different folders if necessary. Windows explorer is also a file processing system that lets you
locate folders, files and character strings present in any document on your computer or on any device attached to your
computer. For example you can locate any document in which the name
Shakespeare is present.
Explorer
window
To experience the ways in which you can use Windows Explorer to your
advantage carry out the following tasks:
1. Insert flash drive in USB port on your computer/screen
2. Pin Windows Explorer to task bar. Windows explorer is found in All
Programs/Accessories
3. Double click on the CGS 1570 icon on the Desktop of room 403 or if at
home double click on any folder on your computer. You are now in the
explorer window. The left pane is called the Navigation pane. The right
pane is called the Contents pane and this pane contains all the files in
CGS 1570. Files can be folders, single documents, pictures, sound files, etc.
4. To change the view of the Contents entries click on the Change your
View button (underneath the Search box) & select List. Generally
speaking, it is a better idea to display a Details view instead of the List
view of the Explorer. Click on the Change your View button and select
Details to see the difference (see diagram on right).
5. To experiment with a diversity of documents we will copy the folder named
System 7 which is in the CGS 1570 folder to your flash drive. To do that
drag the System 7 folder in the Contents pane of the Explorer window to
your flash drive and release mouse button when mouse is over the flash
drive name. In these lecture notes the name of the flash drive is USB.
6. Move your mouse close to the System 7 entry in the Navigation pane. Notice a hollow
white arrow head to left of the System 7 entry in the navigation pane
This arrow is called the Expand button.
7. Click on the Expand button to display all folders in the System 7 folder in the
Navigation pane to see the inner folder structure as shown in the diagram in the
margin. Now click on the Expand button of the Apps folder. As a result you get the
folder structure shown in the margin. Notice that expanding folders in the Navigation
pane does not change the contents of the Contents pane to the right of the
Navigation pane. The only time the Contents pane will change is when you click on
a different folder in the Navigation pane which will then display its own contents.
Also note now the black arrow buttons to the left of System 7 and Apps folder.
These buttons are called Collapse buttons and when clicked they no longer show
their inner folders, that is, they have collapsed. Notice also that the Videos & the
Music button do not have any Expand buttons which means that there are no
folders in these two folders.
8. Now click (don’t double click) the Apps folder in the Navigation pane to see the files
in that folder. Note the various files and folder displayed now in the Contents pane:
Access, Excel, Word and Power point files as shown in margin.
Also try to understand the addressing scheme displayed in the address bar of the
Windows Explorer window
. The
last entry in that address will always be the address of the folder which contains all
the files displayed in the Contents pane. In this case the Apps folder.
Navigation
pane
.
Expand
button
Collapse
button
Contents
pane
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In that address bar click on the down arrow key to the right of
System 7 and then click on Music to display the contents of the
Music folder.
File Properties: Date Modified, Size, Tags, Author Entries, etc.
9. Column Headers: In the Contents pane depending on your Explorer setup you may notice various column header
titles like Name, Date modified, and Type as shown in the diagram below. These are properties that give further
information about the various files or documents listed in the Contents pane, for example the date the files was
created, the size in bytes of the file, the Type of the file, etc.
Sort button
Column Headers
If Headers like Name or Type are not displayed on your screen click on the Change your view
button (see diagram in margin) and select Details.
Then right click the Name Header to display a list of other possible Headers you might like to
display as shown in the margin. Check the various Headers that are shown in the diagram on right
(Name, Type & Date modified) to display these Headers in the Contents pane. To delete a
column Header right click the Header for that column and uncheck the name of the Header.
Amongst all column header properties, Tags can be very useful for future searching purposes.
You can tag files with descriptive text, keywords or other special phrases so that if later on you
have forgotten where you have stored a particular file Explorer can perform a Tag search to locate
them. For example if you have been writing many term papers on Shakespeare you may want to
tag those files with the name Shakespeare and then three months later search for all Word files
with “Shakespeare” tags. In the following example we will display all file tags that
are in the System 7 folder using only the Tags column. Proceed as follows:
10. Tags Column Header: In the Navigation pane click on the System 7 folder. In the
Contents pane right click anywhere in the Header bar and check only the Tags
check box. Note that two Word documents are tagged with System 7 and one with
ribbon keywords (see diagram in margin). You can resize Header bars by dragging
the right border of the bar.
Modifying File Properties: Creating, Editing & Deleting Tags: File Preview
Sometimes you may want to modify existing file properties like adding/deleting a Tag to a file, or
changing an Author attribute, etc. At other times you may wish to preview the contents of a file
without having to open the application such as viewing directly a Word document on the screen
without having to open it. In the next problem we add a Tag to the Ribbon file:
11. Tag Editing: Click on the Apps folder in the Navigation pane. Select the Ribbon file in the
Contents pane and make sure the Tag Header column is displayed. Click the Organize button
above the Navigation pane, and move mouse to Layout and check the Details Pane and the
Navigation pane entries(to make sure Navigation pane is displayed) if not already checked. The
Details pane located at the bottom of the Explorer window provides information about the current
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file and allows the user to add or edit Tag and Authors entries among many other entries (see
diagram below).
Click in the Add a Tag box to the right of the Tags: button in the Details pane, and type Tab entries
in the Tags box. Then don’t forget to click on the Save button.
Organize button
Show the Preview pane
Change View
To preview file
without having
to open file
Editing tags
Details pane for file Ribbon
12. To preview any file without having to open the file click on a desired File entry and look at the
corresponding view in the Preview Pane to the right of the Contents pane (such a file can be be a
picture, a video – the video will actually play in the Preview pane or any other file). You can activate
the Preview pane directly by clicking the Show the preview pane button next to the Change your
view button (see diagram above). Experiment with the Ribbon file and other files in the Video folder.
Sorting Entries in a Header column & Grouping Files
13. Sorting Column Headers: To sort any files in any of the Header columns like the Name column
click anywhere in the Name Header bar or other column header to display an up & down arrow key
in the middle of the Header bar as shown in the diagram in the margin. Click on either the up or
down arrow key to sort the column of entries in ascending or descending order. You can then sort
any other Header column the same way. Notice folders and single files occur in separate groups.
14. Grouping Files: You can group file entries by any column header. To do that you right click
anywhere in the Explorer window and select Group By and select a particular column header. For
example you can group file entries:
A. By Type: All files are grouped by Application like Word, Excel, Power Point, etc.
B. By Size: All files are grouped by Small size, Medium size, Large Files etc.
C. By Name: All files are grouped by letter intervals like A thru D, E through L, etc.
D. By Date Modified: All files are grouped by A long time Ago, Earlier, Today or by Calendar
Column header button
interval.
15. Restricting Files Displayed: You can display a specific class of files for any column
Header by clicking on the right most arrow key of the corresponding Header bar () as
shown in diagram in margin. For example you can display specific class of files in the:
A. Name Header column: to only list files that start with A – H, I – P, R – to Z
depending on the column of files that are displayed
B. Type Header column: to only list Word, Power Point, MP3 files, Excel as shown
in the margin
C. Size Header column: to list only Tiny, Small, Medium, Large files
D. Date Modified header column: To only list files in a Calendar interval you click
on beginning date in the Calendar, then hold the Shift key and click on ending
date. You can of course select Earlier, Today, a long time ago, etc.
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Example
If you would like to experiment with Grouping files and restricting files displayed in the Contents pane of the Windows
explorer you need to have many files on hand. We are assuming that either you have access to the CGS 1570 files (room
403) or that you have copied the System 7 folder that is in the CGS 1570 folder to your flash drive so you can follow the
instructions below. Otherwise you can just read the instructions below or practice with whatever files you have on your
flash drive.
Problem Statement: Given the list of files shown in the diagram below use Windows explorer commands to filter this list
to just Power Point files whose filenames start with the letters Q thru Z whose creation date is the Calendar interval
March 1 2012 to Dec 31 2012
3/1/11 -12/31/12
Power Point
Q thru Z
Type button
Problem Solution: Carry out the following instructions:
1. To restrict list to Power Point files click on the Type button in the Type
column header and check Power Point as shown in the margin.
2. To specify the Date Modified Calendar interval 3/1/2012 12/31/2012
click on the Date Modified button and navigate in calendar to Jan 3 of
2012, hold down the Shift key and navigate to and click Dec 31 2012.
3. To specify filenames that start with the letters Q thru Z click on the
Name button and check Q thru Z as shown in diagram in margin.
4. To sort the filename entries in descending Size order click anywhere in
the Size Header bar.
Descending order
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Information Searching
You can use many different tools on your computer to search for information about:




General information like looking for Recent Windows updates or defragmenting your disk, etc. using the Start
Search Program and files
How to do certain things or set up processes with the Windows Help & Support button
Looking for specific information in a particular application like looking in a Word document for all paragraphs
containing the name Shakespeare using the Find commands
Looking for specific files on your computer or filenames that start with or contain specific characters, etc.,
using the Windows Explorer Search window.
16. The Start Search Window: This Search button using the Start button is used to look for any
relevant information about your computer system from locating file names to how to take
advantage of your computer’s features to looking for specific words in any document on your
system. For example if you type “Windows update” you will be able to view your latest windows
updates, if you type “mouse” you will find how to change mouse settings. If you type
“defragment” you will be told how to defragment you disk. If you type “Backup” you will find out
how to backup and restore your disk. You can also use this Search button to look up for any file
property attributes like Tags, author entries, etc., that you have created for files.
This Search window is used to locate any filename (document or folder) that is on your computer
or on any devices attached to your computer like a CD, flash drive, external disk drives etc. As
you type characters in the Search box corresponding entries will be listed in a search pane. You
can use Search also to find words (or any character strings) found in any folders, documents or
files saved on your computer system (desktop, C drive etc.). Example: Open Word from the
desktop and type XYZ. Save document to desktop. Now search for XYZ.
17. Windows Explorer Search Window: This Search window basically provides the same service as
the Start Search window. To locate any filename, tags or file attributes (Authors, etc.) use the
Search box in the explorer window shown below.
For example to find any filename containing the word “Ribbon” in the System 7 folder double click
System 7 in the Contents pane and type Ribbon in the Search box and press Enter. As a result
all filenames that include the characters Ribbon are now displayed. Click on the Close button of
the Search box to return to regular view of the Contents pane.
To delete the list of searched words in the search box move mouse on a particular entry (don’t click) and press the
Delete key.
To search for any word or text inside documents type the word in the Search button and THEN
click on File contents button to search the documents. For example to search for “ribbon” type
ribbon in the Search box and THEN click on File contents button.
This search will search all documents for any documents displayed in the current Contents pane. Thus you can
search for any documents in your flash drive or any documents on your computer system. Now search for the word
“Tax" in any files in the Applications folder.
To search just for tags like Onyx and margins tags anywhere on your computer system/flash drive
or in any specific Contents pane and in the search box type for Tags: Onyx and Tags: Margins .
This will search your entire disk or Content pane for any Onyx tagged document. If you do not
specify Tags: and just type onyx explorer will list tags and any documents in which the word Tags
reside.
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File Processing: Copying and Moving files Across Storage Media
In this section we will see how to create folders, move folders and single documents across
different storage media, rename files, compress files etc., using the following sequence of
tasks.
1. Open Word and type Dear Susan on 1st line and Need to talk to you about Kim and Henry
on the 2nd line; click on the File tab and move to the Preview pane (2nd column in File
window) and tag the document with keywords Susan, Kim and Henry. Use File/Save to
save document to flash drive using the name 1Susan.
2. Delete all existing text in current Word document (Ctrl-A & Delete key) and type Dear Dr.
Goodlife: What’s new? I am still well: Save document to flash drive using SAVE AS with
name 1GoodLife and set tag property to “Heart” and Author property to “Green” (don’t
forget to click on the Save button). Exit Word.
1Susan
Dear Susan
Need to talk to you about
Kim and Henry
Tags: Kim, Susan, Henry
1Goodlife
Dear Dr. Goodlife
What’s new? I am still well.
Tag: Heart
Author: Green
1Payroll
3. Open Excel and type the following data in the first six cells shown in the margin. After you
have typed the Gross formula (=B1*B2) and pressed the Enter key notice that now the
actual dollar value of Gross is displayed in cell B3.
Change 50 in cell B1 to 17.5 and see what happens. Save the worksheet under the name
1Payroll. Tag the worksheet with the keyword Gross. Set Author property to Einstein
(don’t forget to click on the Save button). Exit Excel.
4. Using the New Folder button in the Windows Explorer window
create three folders on your flash drive
with names 1Personal, 1Letters, 1Video and 1Excel as shown in the diagram in
the margin. Sort entries in alphabetical order.
5. Move 1GoodLife & 1Payroll documents to the 1Personal folder. To do that hold
the Ctrl key and click on both documents and drag both documents over the
1Personal folder and then release the mouse. Move 1Susan to 1Letters folder. If
you have many other files on your flash drive only display those files starting with
the number 1. Click on the pull-down menu of the Name column Header and check
0 – 9 to group to only those files that start with 1.
6. Move the 1Letters folder into the 1Personal folder to generate the folder structure
displayed in the diagram in the margin.
Tag: Gross
Author: Einstein
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7. Copy any two videos from the Sound/Video folder on the network to your 1Video
folder. To access the network video folder close Windows explorer. From the desktop of
room 416 double click CGS1570 concepts. Then double click the Sound folder in the
Contents pane. Then double click the Video folder to display the Video files in the
Contents pane.
Now, in the Navigation pane expand your flash drive so you can see folder 1Video.
Hold down the Ctrl key and click on any two video files in the Contents pane to select
both files. Drag now both video files to the 1Video folder in the Navigation pane. This
will copy the video files from the network to your flash drive. Actually you do not have to
hold the Ctrl key when you copy data from one storage device to a different device.
However if you want to copy files from one area of a storage device to another area of the
same device (flash drive to same flash drive for example) you must hold the Ctrl key as
you drag your mouse otherwise you will be moving the file instead of copying them.
8. Open Word and type Dear Aunt Ursula….How have you been doing? I am
well.. Using File/Save As save document under the name 1Ursula in a new
folder called 1Family which is inside the 1Letters folder. To do that proceed as
follows: Use Save AS and select your flash drive. Double click 1Personal.
Then double click 1Letters. Click on New Folder button above the Navigation
pane. Type 1Family and press Enter. Double click the 1Family folder. In the
Filename box type 1Ursula and click Save.
Tag document Aunt. Exit Word.
9. Copy (don’t Move) the document 1Susan to the 1Video folder. To do that double
click the 1Personal folder, then double click the 1Letters folder. In the navigation
pane expand your flash drive so you see the 1Video folder (see diagram on right).
Now drag 1Susan from the Contents pane to the 1Video folder while you hold
down the Ctrl key to copy 1Susan. Otherwise without holding down the Ctrl key
you would simply be moving the 1Susan file.
10. Move the 1Video folder to the 1Excel folder. To do that drag the 1Video folder in the Navigation pane to the 1Excel
folder in the Navigation pane.
Page 12
Snapping Computer Screens: Creating a Page Layout
Problem Statement: To capture visually the Navigation pane contents of all folders created so far and to also display the
contents of these folders in the Contents pane using the Snipping tool and Word create document similar to the one
shown in the diagram below which consists of the following three Snip objects:
•
Picture 1 displays a hierarchy of all folders and subfolders currently on your flash drive in the explorer’s Navigation
pane. Only folders whose names start with the number 1 are to be displayed.
•
Picture 2 displays the System address of the 1Personal folder (
)
MW @ 12 Doe
❷
Navigation pane
❸
Name, Authors & Tags columns
Flash drive
❶
•
Picture 3 displays the contents of the 1Personal folder with its two Authors and Tags property columns
Problem Solution: Proceed as follows:
1. Open Word: Type your class time like MW @ xx or T TH@ xx followed by your name.
2. Open Windows Explorer and expand in the Navigation pane all folders and subfolders that start with the number
1 (see diagram 1), that is in the Name header column of the Contents pane click on the down arrow key and
select 0-9 (see diagram in margin).
3. Open the Snip tool and snip the 5 folders in the Navigation pane (1) as shown in the margin.
4. Move to Word and use Ctrl –V to paste picture in the Word document.
5. Use the Snip tool to snip the address of the 1Personal and paste it as shown in diagram 2
above.
6. Delete any unwanted property columns in the Contents pane and right click the Name
Header column to check to display just the Authors and Tags entries.
7. Snip the Name, Authors & Tags columns and place picture to the right of the first picture as
shown in diagram 3 above.
Emails and Compressed or Zipped Files
Sometimes you may want to attach a folder of pictures/photos/documents to an Email that you want to send to a
friend. This, of course, can be done inefficiently by attaching each item separately meaning many separate
attachments. A simpler solution is to place all the items to be attached in a folder and then attach the folder itself to
the email so that the person receiving the email can open the folder attachment and view all the files in the folder.
Consider the following problem
Problem Statement: Attach the following two files that are currently on your flash drive to an
email that you will be sending to your own email account. Recall that 1Letters is itself a
folder while 1Goodlife is a Word document.


1Letters
1Goodlife
Problem Solution: To send both these files as one package (file) we will first place the
folder 1Letters in a special pouch called a compressed folder or a zip folder i.e., a file with
the extension name zip as shown in the margin (you can actually see a miniature zip drawn
Zipped folder
in
Page 13
the folder icon). We will then place the 1Goodlife document into the zipped folder and then attach the zip folder to the
email. Carry out the following instructions:
1. Display the 1Letters and 1Goodlife files on your flash drive in the Navigation pane
2. Right click 1Letters and select Send To/Compressed (Zipped) Folder. As a result you
now have created a separate zipped folder called 1Letters.zip. If you do not see the
extension name zip to the right of the zipped folder you can go to Tools in the windows
Explorer window and then use Folder Options/View and uncheck the option Hide
extensions for known file types.
3. Drag the file 1Goodlife to the zipped folder 1Letters.zip. When you drag the 1GoodLife
folder you are actually copying the file into the zipped folder and not moving it.
4. Now that both the folder and the Word document are in the zipped folder and you can go
to your email provider account and attach the zipped folder and send it as shown in the
margin displaying an AOL email account.
Displaying Simultaneously Explorer Windows of Folders & Subfolders
In the diagram below let us assume your FLASH DRIVE contains an Apparel folder (see 1). The Apparel folder
contains a Coats folder, a Dresses folder and a Purchases Word document (see 1). The Coats folder (see 2)
contains a Winter Coats folder and a Receipts Word document. Sometimes you may want to display on your screen
both explorer windows 1 and 2, one for the 1Apparels folder and its Contents pane (see 1) and another explorer
window for the Coats folder and its Contents pane as shown in 2, that is, two explorer windows side by side which
allows the user to move or copy files between the two windows.
Given that these two windows explorer windows are displayed side by side, we are now able to, for example drag the
Receipts document from window 2 to the Dresses folder in window 1 to either move or copy that file. To display
Explorer window 2 make sure the Coats folder in window 1 is not selected and double click the Coats folder while
holding the Ctrl key and then move the resulting window to the right of the other window.
1 Contents of the 1Apparel folder
2 Contents of the Coats folder