LOS MEDANOS COLLEGE
Extended Opportunity Programs
& Services (EOPS)
Spring 2014 Information
Session
A large group meeting held each semester required for new and
continuing EOPS students, outlining the services, expectations, and
benefits of participating in EOPS
Revised 1/09/13
Forms
Forms you’ll need
1.
2.
3.
4.
EOPS SP14 Network Services & Dates
My Academic Network Strategy
EOPS Policies & Procedures
EOPS Mutual Responsibility Contract
(MRC)
Objectives
What we’ll do today
1.
2.
3.
4.
Create academic network strategies
Establish academic networks
Define program & student expectations
Increase network resources
Academic
Network
Strategy
“We are caught in an inescapable
network of mutuality, tied in a
single garment of destiny.
Whatever affects one directly,
affects all indirectly.”
~Rev. Dr. Martin Luther King, Jr., Nobel
Prize Laureate, Human Rights Activist
Invalid success formula
Student
Goal
+
Classroom
Instructor
=
Student
Success
Valid success formula
Student
Goal
Academic
Network
Participation
+
=
Student
Success
Some academic network categories
1. Immediate family
12. Career Mentor
2. Extended family
13.LMC Instructor
3. Long-time friends
14.LMS SG
4. Employers
15. Financial Aid
5. Religious Organization
16. Admissions& Records
6. Public Organizations
17. LMC Administrator
7. LMC staff
18. Cafeteria
8. LMC CORE
19. LMC Library
9. LMC Bookstore
20.LMC Employment Ctr
10. LMC Automotive Tech
21. LMC Scholarship Ofc
11. LMC Child Study Center 22. LMC Transfer Ctr
My Academic Network Strategy Worksheet
NAME: ____________________________________ ID#:__________________ EMAIL: _________________________@insite.4cd.edu DATE: _________________
________
key relationships
____________________
current date
_______________
kick-it buddy
_______________
LMC faculty
___________________
_______________
student activity
state/local institutions
_______________________
work/business
___________
inward qualities
_______________
family
_______________
LMC faculty
_______________
________________________
core values
LMC student service program
career goal
_____________________________________
target date
_______________
__________________
peer
_______________
challenges facing
_______________
AA/AS/Transfer/Certificate
_____________________________________
target date
______________
LMC staff
________________________
religious/civic organization
_______________
Study-buddy
My Academic Network Strategy
Leslie Thompson
1234567 EMAIL: _________________________@insite.4cd.edu
8/14/130
lthompson567
NAME: ____________________________________
ID#:__________________
DATE: _________________
student
spouse
________
caretaker
key relationships
8/14/13
____________________
current date
S- singing
H- entertaining
A- poetry writing
P- outgoing
E- ___________
Beyonce’ lunch
Larry K- math 30
_______________
_______________
CaldwellEnglish kick-it buddy
LMC faculty
student government
___________________
Marsha-CalWORKs
_______________
student activity
state/local institutions
sound engr tech
_______________
Ernest- flexible schedule
_______________________
work/business
Josephdad- car
_______________
family
__________________
Maria- co-Raider’s fan
peer
AA- recording arts
_______________
inward qualities
housing
family pressure
mental health
_______________
Rust- math/ACE
_______________
LMC faculty
hope
challenges facing
trust
courage
_______________
self-honesty
________________________
A&R- transcript evaluation
core values
LMC student service program
career goal
5/30/15
_____________________________________
target date
AA/AS/Transfer/Certificate
5/30/13
_____________________________________
target date
EOPS- priority reg
______________
LMC student service program
St Paul’s UMC- scholarship
________________________
religious/civic organization
Larry
K- math 30
_______________
Study-buddy
What’s EOPS?
EOPS is a state-funded student service program
that promotes academic excellence among
students from low-income, underrepresented
backgrounds in higher education. EOPS
promotes excellence by offering services that are
above, beyond, and in addition to services
available to all LMC students.
The EOPS Mission
 ENROLLMENT
 RETENTION
 PERSISTENCE
 SUCCCESS
The EOPS Vision
EOPS students and staff are passionate changeagents who thrive as they create and nurture
intentional, academic partnershipspartnerships that inspire people to choose
trust over fear, equity over injustice,
responsibility over victimhood, hope over
apathy, self-honesty over competition, and
link personal success to the success of the
greater good.
EOPS counseling goals & values
Goal
To guide students as they navigate through
the system of higher education through selfawareness, self-determination, and selfreliance.
Values
•Partnership
•Initiative/ownership
•Authenticity
•Comprehensiveness
Counseling purposes and timeline
Limited
Services/Appeal
New Students
P.O.W.E.R Workshop
1/6/2014 – 1/7/2014
1st Contact – NAVI
Workshop
1st Contact –
Ed-Plan Update
12/17/2013 – 1/8/2014
1/13/2014 – 2/28/2014
Progress Report
Due 2/28/2014 @ 1:00pm
Progress Report
Due 2/28/2014 @ 1:00pm
2nd Contact –
Peer-to-Peer contact
2nd Contact –
Ed-Planning
3/3/2014 – 4/4/2014
3rd Contact –
Pre-registration Advising
1/13/2014 – 2/28/2014
3rd Contact –
Pre-registration Advising
3/24/2014 – 5/7/2014
3/24/2014 – 5/7/2014
Program linked to EOPS
What ‘s CARE?
A student support program offering additional student
support services to eligible EOPS students.
Who’s Eligible?
A current EOPS student who is: a) single-head of household, b)
parent/guardian of child 14 or younger in home, c) whose
child or is personally receiving TANF/ CalWORKs (cash-aid)
What Services Are Offered?
Childcare, educational grant($), monthly meal tickets,
automotive repair services, life-development workshops
When Do I Apply?
NOW– see Robin Harrison
EOPS Spring 2014
Network Service & Program Dates
OPTIONAL SERVICES: Students may opt not to participate in the
services listed below with no change in their program status.
Description
Start Date
End Date
01/15/2014
01/17/2014
01/09/2014
01/27/2014
Calculator Loans
01/15/2014
05/21/2014
Email Assistance
01/21/2014
05/21/2014
FAFSA Application Assistance
01/21/2014
05/21/2014
Miscellaneous Supplies (Scan-Trons, blue
books)
01/15/2014
05/21/2014
01/15/2014
01/21/2014
01/21/2014
05/21/2014
Textbook Loans
01/15/2014
05/21/2014
UC/CSU Fee Waivers
01/13/2014
05/21/2014
School Supply Pick-Up (between 3:00pm6:00pm, except Fri)
Book Voucher
Parking Permit (between 3:00pm-6:00pm,
except Fri)
Recommendations
Policies &
Procedures
The following policies govern the processes
by which EOPS will deliver particular
services and requirements that students are
to meet in order to receive them.
Appealing for readmission
Policy
Students dismissed from EOPS due to back-to-back
semesters of non-compliance may submit a written
request for readmission. (No second appeals accepted. No
appeals for status downgrades permitted.)




Procedure
Meet EOPS staff to review appeals process
Complete 6 units with term GPA of 2.0 or better
semester before appealing
Submit written appeal with supporting documents
Submit EOPS application
Book vouchers
Policy
1.
2.
3.
4.
5.
For use at LMC Bookstore
For one-time use only
Expires 14 days after disbursed
Good only for textbook purchases or loans
Lost vouchers only replaced with police report
Procedure
• Present ID and schedule at LMC Bookstore
• Return to bookstore for books out of stock when
purchasing– bookstore re-opens voucher
Book purchased are student’s property
CalWORKs
Policy
1. County supplies book vouchers
2. County supplies parking permits
3. County provides course supplies
Procedure
• Students who experience complications securing
services from Contra Costa County must
document attempts to secure services.
Counseling expectations
Policy
1. No children allowed
2. Students that no-show, cancel, and/or reschedule
appointments will not be guaranteed make-up
appointment
3. No drop-ins
4. After 10 minutes, no admittance
Procedure
• Schedule all appointments in the EOPS office by
phone or in person
• Retain record of appointments– no reminder calls
Counseling expectations, cont’d
1. All three (3) required counseling contacts to be
completed with an EOPS counselor or EOPS
designated staff
• Exception: Students permitted to meet with non-EOPS
counselor to complete 2 of the 3 meetings as specified
in the Program Timeline (i.e., cover topics by required
dates)
Procedure
•
•
Meet during the dates and cover the topics stated on
the Program Timeline
Provide EOPS Office proof of each meeting by EOPS
Counseling Timeline meeting deadline
Eligibility limits
1) 70 degree-applicable units
2) 6- consecutive semesters (summers
excluded)
3) Dishonor MRC 2 consecutive
semesters
4) Voluntarily withdraw from EOPS
E-mail requirement
Policy
•
Students are to establish, maintain, consult their
insite.4cd.edu e-mail account weekly
• Serves as the contact point for EOPS official
communication
• EOPS no longer corresponds via US Mail
Enrolling at multiple campuses
Policy
1. Majority of units must be taken at LMC
2. If enrolled in an even number of courses, LMC
must be designated as financial “home”
Procedure
•
•
Designate LMC as financial “home”
Receive services at LMC EOPS
Full-time waiver request
Policy
At sole discretion of the EOPS director, a limited
number of students may be approved to enroll and
complete less than a full-time course load.
Procedure
 Submit waiver request to director with supporting
documents by required deadline
Academic Progress Report (APR)
Policy
1. Student must meet with instructors during office
hours to obtain instructor feedback for, at least,
fifty (50%) of enrolled classes. Must obtain
feedback from ALL instructors.
2. Must show comments– letter/% grade optional.
Procedure
•
•
•
Download APR at EOPS website (forms tab)
Make appointment with instructor
Submit to EOPS Office by February 28, 2014,
1:00pm
Networking with instructors






Note office hours in syllabus
Introduce yourself when semester begins
Call/email appointment request for APR
Ask course-related questions at meeting
Express appreciation to instructor
Thank instructor for meeting
Nine (9) unit waiver
Policy
 Continuing students successfully completing (2.0 or
better) 12 units may take 9.0-11.9 units in following
semester
 <12 unit semesters cannot be back-to-back
 < 12 unit semester limit – 2 semesters life-time
tenure in program
Procedure/Example
 SP’14– completes 12 units w/ 2.0 GPA, FA ’14
completed 10 units with 2.o or better term GPA
 Submits no waiver for FA ‘14
 Meets counselor in FA ‘14 to revise Ed Plan
Waiver approval required for all other students
Note: financial aid status may be impacted as a result of non-full-time enrollment
Non-satisfactory academic progress
Policy
Students earning Ds or Fs at APR deadline must meet
with EOPS counselor or staff no later than two weeks
after the APR deadline to devise a strategic plan
Procedure
 Develop strategic plan
 Makes follow-up meeting with counselor/staff, at least,
2 days before semester drop deadline
Time/Unit limit waiver
Policy
Full-service students with high unit CCCCO approved
“high unit majors” may petition to extend eligibility for
EOPS services up to 2 semesters beyond 70 degreeapplicable unit/6 semester limit.
Procedure

Meet counselor to determine program eligibility
 Before start of each semester, submit waiver to
EOPS director for approval
Transferring to another EOPS
Policy
EOPS supports student transfers to another
EOPS program but cannot guarantee admission.
Procedure
 Request LMC EOPS to send EOPS Transfer Request
to selected EOPS program
 EOPS sends record of student’s program history,
transcript, and current status to selected program
Parking Permits
Policy
• Limited-service and appeal students are ineligible for
this service.
• Issued only one (1) permit per EOPS student
• Must request permit during today’s Informational
Session
Mutual
Responsibility
Contract
Establishing Your MRC
enter information appearing underlined on MRC form
1.
Enroll 12 units every semester, i.e.,
fall/spring 12 units, summer 6 units
Multiple campus enrollment must have majority
units at LMC
 DSPS students with less than 12 units must submit
DSPS waiver to eligible for services before signing
contract
 EOPS students with less than 12 units must submit
EOPS waiver to eligible for services before signing
contract

Establishing Your MRC
enter information appearing underlined on MRC form
2. Complete 12 units each semester
earning a term Grade Point Average (GPA)
of, at least, 2.0
EOPS or DSPS waiver required for less than 12
units
 Waiver must be submitted before services can be
received

Establishing Your MRC
enter information appearing underlined on MRC form
3. Schedule and meet with EOPS
counselor/staff 3 times each semester as
outlined in Spring 2014 Network Service &
Program Dates

All 3 meetings with EOPS counselor (see Policies)
Establishing Your MRC
enter information appearing underlined on MRC form
4. Submit APR by 1:00pm, 02/28/14
For on-line classes-- attach e-mail to APR from
instructor with comments on your: a) participation,
b) grade, c) attendance, and d) understanding of
course material
 Write “late start” for classes starting after 02/28/14
 Meet instructors during office hours

Establishing Your MRC
enter information appearing underlined on MRC form
5. Use EOPS priority registration to
register for your next semester classes


Use WebAdvisor/Insite Portal
Check WebAdvisor/Insite Portal for your
personal registration appointment date and
time
Establishing Your MRC
enter information appearing underlined on MRC form
6. Notify Admissions & Records and
EOPS after changing contact
information

Address, phone numbers, name, etc.
Let’s work together on making this phrase-“I didn’t receive that e-mail”, not happen.
Establishing Your MRC
enter information appearing underlined on MRC form
7. Establish, maintain, and regularly
check personal insite@4cd.edu email
for EOPS official correspondence

Activate Los Medanos e-mail through Insite
portal– Insite.4cd.edu
Establishing Your MRC
enter information appearing underlined on MRC form
8. Student must meet with instructors
during office hours to obtain instructor
feedback for, at least, fifty (50%) of
enrolled classes. (Ex. If student has 4
classes, student must meet with 2
instructors during office hours.
Student will need ALL 4 signatures)
Other
Matters
File a FAFSA
Beta Ed Plans
 SB1456
 Starting fall 2013
Peer Mentoring
 Starting spring 2014
 Second “counseling” contact for Full service
and Limited/Appeal EOPS students only
EOPS Student Advocate
A group of EOPS students selected by
application to assist EOPS in areas of:
1)
2)
3)
4)
Program policy
Strategic planning
Developing program initiatives
Community leadership
Book vouchers
Expires 14 days from today
New students- $250
Continuing Full-Service- $350
Continuing Limited-Service- $0
Appeal-$0
Scheduling counseling appointments
1-Start scheduling 01/13/14 @ 8:30am
2-Call or visit EOPS Office
Staff Contacts
Catherine Fonseca
CalWORKs Coordinator
(925) 439-2181 x3154
cfonseca@losmedanos.edu
Robin Harrison
CARE Coordinator
(925) 439-2181 x3114
rharrison@losmedanos.edu
George Mills
EOPS Retention Specialist
(925) 439-2181 x3117
gmills@losmedanos.edu
Yasmine Flaggs
EOPS Assistant
(925) 439-2181 x3330
yflaggs@losmedanos.edu
Jeffrey Benford
Dean of Counseling & Student Services
(925) 439-2181 x3316
jbenford@losmedanos.edu
Lisa Gregory
Administrative Secretary
(925) 439-2181 x3138
lgregory@losmedanos.edu
Laura Subia
EOPS Counselor
(925) 439-2181 x3351
lsubia@losmedanos.edu
5-Step parking permit process
Must complete process 01/15-01/21/14
1-Request permit today upon check-out
2-Apply on-line in EOPS office between the hours of
(bring make/model of vehicle and license plate)
3:00pm-6:00pm Mon-Thurs (deadline is 01/21/14)
3-Take receipt to cashier
4-Obtain temporary permit
5-Receive SP14 permit in mail within 5-7 business days
PARKING PERMIT REQUESTS AND
SUPPLY HANDOUTS
MUST request parking permit today (No
exceptions)
Student supply pickup:
1/15/14-1/17/14
3:00pm-6:00pm (except Friday
when it’s 3:00-4:00pm)