UID SIG
IUID WAWF Transition
Pat Jacklets, CPPM, CF
AGENDA:
• Reporting GFP: Vendor Guide (Dec 2013)
Section 3.1: Wide Area Workflow (WAWF)
• IUID Website Software User Guide (Feb
2014) (P. 22) Main Menu – Contractor Access
• FAQS on GFP Reporting Implementation
Reporting GFP: Vendor Guide (Dec 2013)
Available on the DoD Website:
www.dodprocurementtoolbox.com
Section 3.1: Wide Area Workflow
(WAWF)
Reporting GFP: Vendor Guide (Dec 2013)
Wide Area Workflow (WAWF) is a secure, Web-based
system that allows for electronic invoicing, property
transfers, receipt, and acceptance. It allows
government vendors to submit and track invoices,
property transfer documents, and receipt / acceptance
documents over the Web and allows government
personnel to process those transactions in a real-time,
paperless environment.
Reporting GFP: Vendor Guide (Dec 2013)
WAWF supports GFP processing in the following ways:
• Automatically updates the IUID Registry with GFP data
both UII and nonUII
• Eliminates the need to report GFP data in two different
systems
• Provides an inbound notification capability for arriving
government property
• Sends due-in transaction (in the form of an 856 X12) through
the GEX
• See the 856_GFP X12 to Industry Guide, available on the DoD
Procurement Toolbox for additional information on this
transaction
Reporting GFP: Vendor Guide (Dec 2013)
• Allows users to acknowledge receipt of GFP
o WAWF is one DoD approved method for
acknowledging receipt
• Lets contractors create a GFP property
transfer when returning GFP to the
government
o GFP Property transfer transaction can either be
created on the web or through an electronic 856
X12 transaction
Reporting GFP: Vendor Guide (Dec 2013)
• Allows users to report embedded GFP to the IUID
Registry
o WAWF provides the capability for users to report up to one
level of embedded UII’d items. Users can also attach a CDRL
document with additional levels of embedded UIIs
• Accepts electronic submission of data from a
contractor via GEX or via an SFTP system connection
o Contractors submit electronic data to WAWF via GEX (for
X12 or XML transactions), or directly using SFTP
Reporting GFP: Vendor Guide (Dec 2013)
• Notifies contractors of any updates or
required action through email
Additional information and tutorials
regarding GFP property transfers via
WAWF can be found at
www.wawftraining.eb.mil.
Let’s take a look
IUID Website Software User Guide (Feb
2014) (P. 22)
Main Menu – Contractor Access
Add IUID
Update IUID
Correct IUID
Update Non-UII GFP
Queries
WAWF Transition - August 2014
From: DLA LOGISTICS INFORMATION SERVICE IUID
System Management Sent: Friday, March 14, 2014
3:53 PM Subject: IUID Registry / WAWF Integration
Newsletter
• The IUID Registry is merging with Wide Area
Workflow (WAWF) with a scheduled deployment of
WAWF version 5.6 on 1 August 2014. This
newsletter will be distributed on a reoccurring basis
as more information is released.
• IUID Registry Program Office
• Helpdesk: 269-961-4745 or
iuid.helpdesk@dla.mil Accounts: 269-961-4400
or iuid.accounts@dla.mil
WAWF Transition - August 2014
System: All Subject: IUID Registry Integration into
WAWF Portal ~ Coming August 2014 Message For: All
Users (3/31/14)
• The Item Unique Identification (IUID) Registry is
merging with Wide Area Workflow (WAWF)
application suite.
• The combined system is scheduled to deploy in
early August 2014 with the WAWF v5.6 release.
• Every effort is being made to make the transition as
seamless as possible, but some changes to the user
experience will occur.
• This newsletter will be sent out periodically to keep
users informed.
2.6 ECP0761 - IUID Registry
Incorporation into WAWF Portal
2.6.1 Condition - The purpose of this change is to
integrate the IUID Registry application into the
WAWF Portal Architecture.
The ability to add new acquisition deliveries
directly to the IUID Registry has been removed.
New acquisition deliveries of end items will be
submitted via the WAWF Receiving Report.
WAWF has added the capability to capture "Mark"
information and all associated fields based upon
the current IUID Registry data entries, validations
and edits for new items.
2.6 ECP0761 - IUID Registry
Incorporation into WAWF Portal
The following documents will have the capability
to capture “Mark” information for the new UID
(Parent UII and Embedded UII) items.
•
•
•
•
•
•
Receiving Report
COMBO
Receiving Report with Purchase
Card as method of payment
Energy Receiving Report
Energy COMBO
DoD Electronic Business Portal Plan*
(WAWF/UID)
(AUG 2014)
Single Sign-on
Access via the
DOD
ELECTRONIC
BUSINESS
PORTAL
(WAWF)
EDA
CORT
IUID REGISTRY
MYINVOICE
*This diagram is not the official integration plan –for illustration purposes only.
WebFLIS – Controlled Access
GFP REPORTED TO THE IUID
REGISTRY
• Non-UII GFP
– First Quarter FY13:
64
• Non-UII GFP
– First Quarter FY14:
9,468,131
Full applicability of 252.211-7007 began
Jan 1, 2014
SUMMARY OF CHANGES AND
COMMON CONTRACTOR
QUESTIONS
SUMMARY OF CHANGE
COMMON CONTRACTOR
QUESTIONS

www.dodprocurementtoolbox.com, GFP Reporting FAQs
– [G1] DFARS clause 252.211-7007,
defines Serially Managed Item as “an
item designated by DoD to be
uniquely tracked, controlled, or
managed in maintenance, repair,
and/or supply systems by means of
its serial number.”
COMMON CONTRACTOR
QUESTIONS

www.dodprocurementtoolbox.com, GFP Reporting FAQs
– [G1] …
The term serially managed is
closely tied to whether the property is
tracked as an individual item. Special
Tooling, Special Test Equipment and
Equipment
are
generally
tracked
individually.
Accordingly, DoD policy
considers such items as inherently serially
managed even though they may not be
specifically identified as such in a
contract….
–
COMMON CONTRACTOR
QUESTIONS
[G1]
…This is consistent with DoD
Instruction 5000.64, which states that
accountable property records must be
established for “all Government property
purchased, or otherwise obtained, having
a unit acquisition cost of $5,000 or more;
and property of any value that is
controlled or managed at the item
level
(reference:
DoD
Instruction
5000.64, paragraph 2 of Enclosure 3). In
other
words,
DoD
has
already
designated, by virtue of its stated
corporate policy those items of GFP that
are serially managed.
COMMON CONTRACTOR
QUESTIONS
Only Special Tooling, Special Test
Equipment, and Equipment items can be
considered “inherently” serially managed.
COMMON CONTRACTOR QUESTIONS
Serially Managed - Reporting
Events Involves*:
• Receipt of Property
• Shipment from the contractor
(excluding their subcontractor)
• Consumed or expended
• Disposed
• Transferred to another
contract
* As well as other reporting requirements such as loss and
excess reporting are still required.
COMMON CONTRACTOR QUESTIONS
Serially Managed - Reporting
Events Involves*:
• Receipt of Property
• What to do in WAWF????
WAWF 5.5.1
Property Transfer Receipt
How to acknowledge receipt of
property in WAWF:
1. Login to WAWF
2. Click Property Transfer (on
main menu)
3. Click on Receipt Folder
4. Search By Cage Code
5. Click on a Pending Transfer
6. Acknowledge Receipt
WAWF 5.5.1
Property Transfer Receipt
Acknowledge
Receipt >>>
COMMON CONTRACTOR QUESTIONS
 www.dodprocurementtoolbox.com, GFP Reporting FAQs
[G2] In accordance with DFARS
252.211-7007 paragraph (g)(3), the
contractor will update the IUID Registry
as transactions occur. Therefore, items
already in contractor custody on 1
January 2014 that did not meet
reporting requirements before that date
do not need to be retroactively reported
to the IUID Registry.
COMMON CONTRACTOR QUESTIONS
 www.dodprocurementtoolbox.com, GFP Reporting
FAQs
[G3] Per DFARS 252.211-7007, the
prime contractor shall report GFE in
their possession to the DoD IUID
Registry. Under DFARS 252.211-7007,
the
prime
contractor
has
no
responsibility to mark GFE in their
possession. The Program Manager
may include the DFARS clause
252.245-7001 in the contract to require
the contractor to mark GFE items while
in contractor custody.
COMMON CONTRACTOR CONCERNS
 While implementing…
1. Changes had to be made to the:
 current business process and
procedures
 current property management
systems and/or additional resources
needed to be acquired.
 current enterprise culture.
2. Funding concerns had to be
addressed.
How do I remain informed?
USE RESOURCES
AVA I L A B L E
Resources Available
THERE ARE MANY RESOURCES TO CHOOSE FROM….
 www.dodprocurementtoolbox.com
 Policy, Tools, Frequently Asked Questions, etc.
 NPMA [UID SIG] – http://npma-sig.ning.com/group/uidsig
 Discussions and events
 Websites: Regulations.gov, DoD issuances, etc.
 IUID HELP DESK
 IUID.helpdesk@dla.mil or 269.961.4745
 WebFLIS UID indicator
 Social Media @DoDIssuances
Resources Available

Here are a few of the reasons to join our SIG:
collaboration
discussion
resources
networking
ask questions
get answers
stay informed
share your experiences
mobile friendly
and it is FREE!
My Co-Chair, Dan Tully
http://npma-sig.ning.com/group/uid-sig
Summary
• Join the SIG
– Participate
– Ask questions
– Submit comments