Minutes THE EDGEBROOK CLUB Board of Director’s Meeting Date: February 28, 2013 Call to Order: 7:05pm Take Attendance: [X] Caprice Pine, [X] James Wann, [X] Eric Le, [ ] Bruce Buswell, [X] Michael Ko, [ ] Mike Lockhart, [ ] Steve Reichenbach, [X] Teresa Mach, [ ] Randy Pierce, [ ] Ross Eaton, [X] Brad Hixenbaugh. Guests: Approval of Old Minutes: Approved - Ko/Mach Old Business: 1. Washington Water Polo – unpaid balance $1090.00 2. Club Survey Report. Caprice Pine. Copies emailed to Board. Current Business 1. Approval of “NEW” members (list attached). Motion: January- John Suryan, Cindy Cheung, Jason Cook, Annop Chaipatanapong, Shannon Small, Warren Yasutake, and Gina Gaffy February to date: ( 7 sold by members) Noriko Yee, Pam & Paul Keller, Wendy & Ken Redding, Sarah Skipworth, Song & Seonyong Ko, Rony & Tiffany Salem, Elena & Dwayne Wilson. 12 additional memberships: James Wu, Doug & Laurie Barrett, Eric & Mellissa Beckman, Deqing Chen & Yuan Wang, Iris Chu & Yun Cheung, John Cioffe, Keith & Blyth Claeys, Tony & Kara Ford , Tom & Yvonne Hansen, Brad & Stack King, Paul & Jen Moosman, Eric & Carmen Pong. Approved: Pierce/Mach Open issue: Review membership selection process – need a more responsive way to screen prospective members. List of memberships for sale. None at this time 1 Review all communication vehicles. (James- in process) a. E-news – sidelines / updates. b. Constant Contact – mass mailings c. Email, d. Mail Lists. e. Web page. d. IT documentation practices & needs Club Survey responses to the membership: Caprice to send out draft email – to be sent out to membership prior to 3/7. 2. Estimate to restripe parking area $696.00. Price approved. Waiting weather conditions. 3. Tennis court divider curtains on order from Putterman. Ready to install. Test install 2013/02/28. 4. Edgebrook financial position & possible refinance / restructure. Brad has talked with banker and we are currently getting the property appraised. Review survey New Business: 1. Business from the floor. a. Credit cards – New ruling allowing for businesses to charge credit card fees through to the customer. Brad: Review breakdown of fees and make recommendation on what to charge. Financial Report: Current Financials: (Presented by Club Manager) Review of Credit memos issued: (Treasurer and director). Approved: Reichenbach/Pierce Committee Reports: Aquatics: (Mike Lockhart) Building & Grounds: (Michael Ko) Membership: Equity 261, JR. 69 Tennis: ( Eric Le) Social: (James Wann) Next Meeting Date: March 28, 2013 @ 7:00 PM in Conference room Adjourn: 8:59pm