BSBPMG417 Apply Project Life Cycle Management Processes Blended Delivery Delivery and Assessment Guide Northern Sydney Institute School of Business and Finance St Leonards Campus Delivery and Assessment Guide Table of Contents Facilitator and Head Teacher Contact Details ..................................................................................... 3 Unit of Competency: BSBPMG417 Apply Project Life Cycle Management Processes ........................ 4 Elements....................................................................................................................................... 4 Resources ............................................................................................................................................. 4 Delivery Schedule ................................................................................................................................. 5 Assessment .......................................................................................................................................... 6 Assessment Task 1: Individual Assignment.................................................................................. 6 Assessment Task 2: Quiz .............................................................................................................. 8 Assessment Task 3: Classwork ..................................................................................................... 8 Additional Assessment Information ............................................. 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Appendix A – Assessment Task 1 - Workbook for Apply Project Life Cycle Management Processes ............................................................................................................................................................ 12 Element 1: Assist in establishing project and Element 2: Support project planning and design processes .................................................................................................................................... 12 Element 3: Assist with project control and execution ............................................................... 12 Element 4: Assist with project finalisation................................................................................. 13 Appendix B – Assessment Task 3 – Classwork – Apply Project Life Cycle Management Processes .. 14 Document1 Page 2 of 14 Revision Date: 17/07/2015 Delivery and Assessment Guide Facilitator and Head Teacher Contact Details Facilitator Name: Luke White Email Address: wconstructions@inbox.com Head Teacher Name: Deborah Evans, Business Services Email Address: Deborah Evans@det.nsw.edu.au Phone Number: 9942 0095 Location: St Leonards Campus Room B1.26 Document1 Page 3 of 14 Revision Date: 17/07/2015 Delivery and Assessment Guide Unit of Competency: BSBPMG417 Apply Project Life Cycle Management Processes Elements Element Performance Criteria 1. Assist in establishing project 1.1 Identify and clarify project initiation documentation where required 1.2 Establish relationship between the project and broader organisational strategies and goals 1.3 Assist in negotiating and documenting project objectives, outcomes and benefits 1.4 Assist in establishing the project governance structure 1.5 Assist in drafting a project charter for approval 2. Support project planning and design processes 2.1 Support breakdown of project objectives into achievable project deliverables 2.2 Assist in identifying project stages, and key requirements for stage completion 2.3 Identify project milestones and map clearly against time and objectives 2.4 Assist in consolidating associated plans and baselines in project management plan 2.5 Support negotiation with relevant stakeholders and project authority to gain approval of project plan 3. Assist with project control and execution 3.1 Maintain and update records against project deliverables and plans at required intervals 3.2 Prepare status reports on project progress and identified issues 3.3 Assist with undertaking an impact analysis of proposed changes to the project 3.4 Maintain relevant project logs and registers accurately and regularly to assist with project audit 3.5 Update associated plans to reflect project progress against baselines and approved changes 4. Assist with project finalisation 4.1 Assist with project finalisation activities where required 4.2 Prepare project products and associated documentation for handover to client 4.3 Assist in completing financial, legal and contractual obligations where required 4.4 Contribute perspectives on project performance to assist with project review assessments The complete unit of competency is available on the Training.Gov.Au website. Resources The following resources are required for this unit: Document1 Page 4 of 14 Revision Date: 17/07/2015 Delivery and Assessment Guide Resource Additional Information A Guide to the Project Management Body of Knowledge 5th Edition A Guide to the Project Management Body of Knowledge (PMBOK® Guide), Newtown Square PA, Project Management Institute, 2013, 5th edition ISBN13: 978-1-935589-67-9 Optional: Project Management in Practice Project Management in Practice by Pearson, Larson and Gray, McGraw-Hill, 2013, ISBN13: 9781743077238 studEspace (Learning Management System) Apply Project Life Cycle Management Process Site at: http://nsfsakai.nthsydney.tafensw.edu.au/library/skin/nsi/home.html Delivery Schedule Session Number Date Content 2 Refer to Course Outline Prior to class (self-study): studEspace: Apply Project Lifecycle Management Processes Site Home page – Getting Started Home page – Delivery and Assessment Guide Home page - Learning Program - Apply Project Life Cycle Management Processes In class: Project Lifecycle Management Introduction Organisation Strategies and Objectives and the Project Project Governance Project Lifecycle 4.1 Project Charter 4.2 Develop Project Management Plan Issue logs Updating the project plan Forecasting budget and time Handover to client Document1 Page 5 of 14 Revision Date: 17/07/2015 Delivery and Assessment Guide Session Number Date Content Completing financial, legal and contractual obligations Assessment Task 3: Classwork. Note: this Classwork may be given at a later date once the Time and Cost units have been completed as these units cover information relevant to the Classwork for this unit. Assessment Task Overview Due Date Weighting Unit of Competency 1. Individual Assignment Refer to Course Outline Satisfactory/ Not Satisfactory BSBPMG417 Apply Project Life Cycle Management Processes 2. Quiz Refer to Course Outline N/A N/A 3. Classwork Refer to Course Outline Satisfactory/ Not Satisfactory BSBPMG417 Apply Project Life Cycle Management Processes Assessment Task 1: Individual Assignment Student Instructions Project Choice Your selected project must be agreed between you and your facilitator so that its methodology, tools and techniques conform to the performance requirements of each Unit of Competency before you start work on the unit. You may use the same project for all units in this Course, unless your selected project changes during the Course or cannot conform to the performance requirements of any of the Units of Competency. If either or both of these events occur during your course, you must contact your facilitator to find out what you need to do to continue to satisfy the Course performance requirements and achieve competency. Your selected project must have: a practical and comprehensive project plan a documented communications strategy a detailed project budget Document1 Page 6 of 14 Revision Date: 17/07/2015 Delivery and Assessment Guide strategic engagement with stakeholders a risk, issues and change-management methodology a quality plan with assurance and control processes a supportive team-based environment. Note: it is recommended the project be undertaken within an organisation, business or you are operating as a consultant. If you continue to the Diploma of Project Management this is mandatory and it is a mandatory requirement for certification with the Australian Institute of Project Management. Workbook Use the Workbook provided in Appendix A to answer the questions. All questions in this assignment must be applied to your project (unless otherwise stated) and specific answers (not just theory) are required to show you can apply what you have learnt to your project. Your answers must be satisfactory for all questions. Submission Note: It is important for project management to show you can meet deadlines. Assignments will be submitted by uploading documents to the Assignments area in studEspace – electronic copies are required for audit purposes. More than three attachments for a submission will not be accepted. Accepted file types are: MS Word, MS Excel, MS PowerPoint, MS Project, MS Publisher and PDF. Versions accepted are 2003 onwards. Some facilitators may also request a paper copy of your assignment. If this is the case, please submit using the Assignment Submission form at the end of this document. Feedback and Resubmission You will receive your feedback within two weeks - you will be notified by email by your facilitator when results are available. You will need to visit this Assignments area in studEspace and down load your feedback. Where students answers are deemed not satisfactory after the first attempt a resubmission may be requested. If a student has demonstrated consistent effort in the learning of a module then, at the facilitator’s professional discretion, the student may be awarded a resubmission. This resubmission must be made as soon after the initial assessment as possible. Criteria for competency To achieve competency in the Unit BSBPMG417 Apply project life cycle management processes, you are required to demonstrate your knowledge, skills and experience to: Document1 Page 7 of 14 Revision Date: 17/07/2015 Delivery and Assessment Guide assist in establishing project by contributing to project initiation documentation, governance structures understanding the relationship between the organisations strategies and objectives and the project support project planning and design processes assist with project control and execution assist with project finalisation by contributing to lessons learnt, assisting with handover to client and completing financial, legal and contractual obligation interpret potentially complex project plans and documentation conduct forecasting plan, monitor and respond to project issues measure progress against agreed plans Assessor Instructions Assessment Task 1 requires the student to submit evidence in a project to demonstrate that student has the knowledge, skills and experience to apply project lifecycle management processes. The assessor: checks that each student’s proposed project satisfies the course requirements for the project choice according to the criteria listed in the Project Choice section above advises each student that their project satisfies the course requirements according to the student’s course timetable assesses each student’s work to ensure that their work satisfies the performance criteria for competency listed above in Assessment Task 1 completes each student’s assessment within 2 weeks of submission provides feedback as required about the student’s work overall and/or individual task elements in writing requests each student to resubmit their work or components of their work to satisfy the performance criteria for competency as soon as possible after each assessment notifies each student that they are Satisfactory/ Not Satisfactory in writing record each student’s results in EBS. Assessment Task 2: Quiz For this unit there is no quiz. Assessment Task 3: Classwork Student Instructions Short Classwork exercises demonstrate your knowledge, skills and experience in project management practice including your employability skills, such as teamwork and communication. Document1 Page 8 of 14 Revision Date: 17/07/2015 Delivery and Assessment Guide This assessment task is generally completed as group exercises. You will need to attend a minimum of 6 units classwork exercises and complete the remaining 4 units classwork exercises in your own time to satisfy the course performance requirements to achieve competency. The four units that you complete in personal time must be submitted and assessed by the facilitator as satisfactory prior to the course completion date. Details of the Classwork Exercises are in Appendix B. Assessment Criteria The classwork or individual exercises must satisfy the performance criteria listed in Assessment Task 1 above. Submission: Discuss your ideas with your group in the class. You write your answers on a piece of paper, clearly identifying each contributor in class and hand this to your facilitator on completion. If you complete your classwork exercise individually at home, write your answer on a sheet of paper with your name and date and submit to your teacher according to your course program. Assessment and Feedback: You will receive assessment results and feedback from your facilitator within two weeks of your submission. Your classwork activities must be complete and assessed as satisfactory by the completion of your course to achieve competency in the overall course. Assessor Instructions Assessment Task 3 requires the student to participate individually and/or in groups to complete the required life cycle management activities. Answers must include the names of any group participants. The assessor: must inform the students that their answers must satisfy the performance criteria for competency listed in Assessment Task 1 above must inform the students that participation in group work is mandatory to assess each student’s capacity to communicate and work with project team members assess each student’s answers and provide feedback within 2 weeks of submission notifies each student that they are Satisfactory/ Not Satisfactory in writing record each student’s results in EBS. Additional Assessment Information Finding out results Other than from your teacher, unit results may also be accessed using your log-on to Student e-Services. You should have received information about how to register for Student e-Services when you enrolled. Dispute of If you do not agree with the grade given for your assessment, you may appeal the Document1 Page 9 of 14 Revision Date: 17/07/2015 Delivery and Assessment Guide Mark/grade assessment decision. You should first discuss the assessment result with your teacher. If you are not satisfied with the outcome of that discussion you can access the appeal process through the staff in the campus administration office. Reasonable Adjustment If you have a permanent or temporary condition that may prevent you successfully completing the assessment task(s) you should immediately talk with your teacher about ‘reasonable adjustment’. This is the adjustment of the way you are assessed to take into account your condition and may include providing a support person or extra time. The assessment criteria cannot be altered. Recognition of Prior Learning (RPL) All TAFE students are eligible to apply for credit for previous formal, informal and non-formal learning. Refer to the Training and Education Support website for information about Credit pathways (Articulation, Credit transfer and Recognition of Prior Learning (RPL). There is also a brochure widely available throughout the campus on RPL. Each case of student absence from an assessment event, or late submission of an assessment event, will be considered by the teacher on an individual basis. Students should endeavour to notify their teacher in advance where an absence will prevent them from attending, or submitting, a planned assessment event (e.g. class test, presentation, project, report, portfolio or assignment). Unexpected absence and/or late submission due to illness, work commitments and/or other unforeseen misadventure MUST be supported by documented evidence (e.g. medical certificate, statements from employers etc.). If you fail to adequately notify and/or explain your absence/late submission penalties may apply as follows: 1. If a student is late handing in an assessment event the following penalty may apply: if the assessment event is more than 7 days late the grade is reduced to a Fail/Not Competent for this event. 2. No penalty will apply if the student has an acceptable reason and negotiates a new date with the teacher before the original due date, or if it is not possible, at the first attendance after the event or within 7 days (whichever is the sooner). The negotiated or revised date will become the due date and the penalty will apply if the assessment event is not submitted by the revised due date. If extension is not accepted the original due date applies and the penalty will be as outlined. 3. If the student does not attend a class test, presentation or other classroombased assessment event on a negotiated date, penalty may apply. 4. Failure in one particular assessment event may not necessarily mean a Fail in the unit. For information about assessment in TAFE please see "Every Student's Guide to Assessment in TAFE NSW" which was offered at enrolment and is available on the TAFE internet site at: https://www.tafensw.edu.au/courses/expectations/assets/pdf/assessment _guide.pdf Policy on Late Assessment Policy on Plagiarism Definition: Plagiarism involves using the work of another person and presenting it as your own. A STUDENT WILL BE GUILTY OF PLAGIARISM if they do any of the following in an assignment, or in any piece of work which is to be assessed, without clearly Document1 Page 10 of 14 Revision Date: 17/07/2015 Delivery and Assessment Guide acknowledging their source(s) for each quotation or piece of borrowed material: a) copying out part (s) of any document or audio-visual material, including computer–based material; b) using or extracting another person’s concepts, experimental results, or conclusions; c) summarising another person’s work; d) in an assignment where there was collaborative preparatory work, submitting substantially the same final version of any material as another student. Document1 Page 11 of 14 Revision Date: 17/07/2015 Appendix A – Assessment Task 1 - Workbook for Apply Project Life Cycle Management Processes Element 1: Assist in establishing project and Element 2: Support project planning and design processes The Project Manager wants you to help establish to project. 1. Which document initiated the project? <<<<< INSERT ANSWER HERE>>>> 2. What is the relationship between the project and the broader organisational strategies and goals? <<<<< INSERT ANSWER HERE>>>> 3. Contribute to the Project Charter by briefly describing: a. A High level project description and boundaries b. The projects measureable objectives c. The benefits of the project for the organisation d. The governance structure e. High level stakeholder list f. Project stages and key requirements for stage completion <<<<< INSERT ANSWER HERE>>>> 4. Element 2 performance criteria 2.1, 2.3, 2.4 and 2.5 require a satisfactory result for Assessment Task 1: Scope (E1 Q2, Q8), Time (E1 Task 2, E1 Task 3Q2) and Cost (E1 Q4). Element 3: Assist with project control and execution 1. Which project records need to be updated as the project proceeds? <<<<< INSERT ANSWER HERE>>>> 2. Maintain the issue log below, showing four issues experienced on the project. Issue No. Date Issue Description Raised Recommended action and date due Assigned to Status Delivery and Assessment Guide Issue No. Date Issue Description Raised Recommended action and date due Assigned to Status 3. Explain how the issue log above would be used to manage issues. <<<<< INSERT ANSWER HERE>>>> 4. Explain what needs to be updated in the project plan in response to: a. Project progress against baselines b. Approved changes <<<<< INSERT ANSWER HERE>>>> 5. Element 3 performance criteria 3.2 and 3.3 require a satisfactory result for Assessment Task 1: Scope (E2 Q1), Communications (E2 Q2). Element 4: Assist with project finalisation 1. Identify and describe what you will need to do to handover project products and associated documentation to the client at the end of the project. <<<<< INSERT ANSWER HERE>>>> 2. Identify and describe what needs to be done to complete financial, legal and contractual obligations. <<<<< INSERT ANSWER HERE>>>> 3. Element 4 performance criteria 4.1 and 4.4 require a satisfactory result for Assessment Task 1: Time (E3 Q1-2), Cost (E3 Q2-3), Quality (E3 Q3), HR (E4 Q1), Communications (E4 Q1-2), Risk (E3 Q1-2). Document1 Page 13 of 14 Revision Date: 17/07/2015 Delivery and Assessment Guide Appendix B – Assessment Task 3 – Classwork – Apply Project Life Cycle Management Processes The following classwork may be completed in class in small groups or individually or at home individually. 20 minutes will be allowed to complete this task. The answer will be assessed as Satisfactory/ Not Satisfactory. Criteria for competency To achieve competency in this task, your answer must satisfy the performance criteria listed above. Instructions For a project of your choice or one of the Case Studies used in this Course: The project is behind schedule and over budget, outline: For the tasks just completed the baseline vs actual date completed For the work completed to date: the baseline budget vs actual expenditure Using these figures forecast the likely project end date and actual budget vs the baselined. Justify your calculations. Write your answers on a piece of paper, clearly identifying each contributor and hand this to your facilitator on completion. Document1 Page 14 of 14 Revision Date: 17/07/2015