UARSC Sponsored Projects - CFS USERS
Introductions/CFS Overview
Dan Zorn
Cashiering
Malia Tirado
Reporting
Dan Zorn
Fiscal Services
Dan Zorn/Deborah Davis
Procurement
David Taylor
Accounts Payable Process
Becky Henwood
Questions
1
Introduction/CFS Overview
• Objective
– Consistent processes
– Enhance efficiencies
– Enhance reporting – Data Warehouse
2
3
Cashiering
• Petty Cash Form
• Deposit Form
6
Petty Cash Form
7
Deposit Form
8
Reporting
• Project balances as of June 30, 2014 brought forward
into CFS.
• Project detail activity prior to July 1, 2014 – Cognos
• Project detail activity after July 1, 2014 – CFS/Data
Warehouse
• Contacts:
• System Issues – Systems Operations &
Development
• Data Issues – Office of Sponsored Projects
4
Sponsored Project
Data Warehouse
8
Fiscal Services
• Project Mapping
• Account Mapping
• Deposits – Cashnet Item Codes – Campus Program
• Project Agreements
• Expenditure Transfers (Transfer Requests)
• Account Receivable Customer Billing Upload
9
UARSC Sponsored Project Mapping
Cost Point
Project
85884
85885
Project Description
Cellular Redox - Yr 5
Physics Teacher Edu - Yr 3
People Soft
Fund
92141
92114
Department
1013
1026
Department Description
Biology Program
Physics Program
Program
0200
0100
Department
1092
1245
People Soft
Department Description
VP Student Affairs
NLRC
Program
0500
0300
UARSC Campus Program Project Mapping
Project
86057
86094
Cost Point
Project Description
Student Affairs Rec Prog
NLRC Binational Health
Fund
92014
92012
10
Account Mapping
11
Account Mapping
12
Deposits – Cashnet Item Codes
13
Project Agreement Form Sponsored Programs
14
Project Agreement Form Campus Programs
15
Expenditure Expense (Transfer Request)
16
AR Customer Billing Upload
17
How to Contact Auxiliary Accounting
Auxiliary
Accounting
auxaccounting@csusm.edu
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Project Agreements
Expenditure Transfer Request
Campus Program Invoicing
Fiscal Services website: http://www.csusm.edu/fs/
• UARSC & Foundation Commonly Used Account Mapping
• UARSC & Foundation Project Mapping
• Link to FAS Forms – includes:
 Project Agreement – Sponsored Projects
 Project Agreement – Campus Programs – UARSC & Foundation
 Expenditure Request Form (Transfer Request)
 AR Customer Billing Upload Form
18
Procurement Process
• Processing Encumbrances
• Service Expectations
19
POA Form
20
Requisition Cheat Sheet
21
How to Contact Procurement & Contracts
For UARSC and Foundation
Procurement
UARSC
Foundation
procurementuarsc@csusm.edu
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Requests to close PO’s
Status of PO’s
Status of POA’s
Status of IC PO’s
22
Accounts Payable Process
• General AP information
• Service Expectations
23
Direct Pay Form
24
How to Contact Accounts Payable and Travel
For UARSC and Foundation
Accounts Payable
UARSC
Foundation
apuarsc@csusm.edu
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Payment status
Invoice status
Travel Questions
AP Questions
25
Questions
26