FVAHCC minutes 7/21/2015
Attendees: Deb Cross, Don Kimlicka, Bonnie Kolbe, Allison Reitzner, Jason Garcia, Jason Selwitschka,
Laura Coggins, Rich Graman, Jamie Bodden, Patti Wohlfeil, Terry Harrington, Terri Brooks, Danielle
Strebel, Kelly Schmude, Dee Evens, Tabitha Uitenbrock, Kathy Munsey, Makilev Omourie, Sara Heidel,
Val Heise, Tracy Warren, Kelly Schumude, Dee Evens, Tracey Froiland, Penny Claggett, Nancy
Mckenney, Eric Ostermann, Caitlin Witt, Kristen Jones
Region Meeting July 21, 2015
Welcome to the 1st FVAHCC Meeting!
Introductions
Motion to approve June 2nd meeting minutes by Val H. Seconded by Rich- all approved
HCC position update:
-Medical advisor- no interest yet, still actively looking
-HCC coordinator Contract filled –annual contract – Tracey Froiland
-RTAC coordinator Contract filled- annual contract- Jason Selwitschka
Board appointments: discussion lead by Eric(BBM)
WHEPP – Deb (chair) & Penny (vice chair)
Public Health – Mary Dorn
Trauma – Tabitha Uitenbrock ( Tracey Warren & Tom Mayo) alternates
EM – Open- Steve Fenske/ Matthew Marmor? Not official
EMS –Samantha Hilker (Don Kimlica & Dee Evens) alternates
At Large- OPEN
Officers: Discussion around officers occurred Consensus on Deb and Penny staying on
for a 2 year term as Chair and Vice – chair- there was no other interest from the group.
We will have a further discussion next meeting to combine or fill the other officer
positions.
Secretary –minutes (open)
Treasure -$ report (open)
Chair –meeting agenda/state meeting (Deb)
Vice Chair –(Penny)
Discussion and Dialogue on the At large position: suggestions from the group
 Public Health
 LTC
 Mental health
 PSAP (911 call center)/dispatch
 Health and Human Services
 Children’s Hospital
Eric Ostermann asked the group what characteristics would be desirable in an At-large
member. Responses included:
 Systems thinker
 Bylaws experience (e.g. Bylaws changes to accommodate new members as the
organization grows)
 Community engagement
Next meeting the board will need to make a decision on this position which will be a one
year term.
New Website: Tracey demonstrated the website
Tracey will continue to enhance and improve the website to make it useful and easy to
use to find important information.
www.fvahcc.org
Resources=organization websites
Policy lab=reference materials, JCAHO standards, Wiscom
Calendar of events=meetings, minutes & agendas
Groups(PH, EMS, EM, Hospitals,Trauma)
Latest news
Twitter page @fvahcc
A short conversation about Shawano/Menominee counties- they will stay part of
FVAHCC. 
Tracey Shared contents of HCC Virtual Binder:
Top objectives
 8 capabilities with requirements
 1 capability –Ebola
$167,000 spendable $ (not staff dollars)
+ $50,000 Ebola preparedness
WHEPP board contracted with BadgerBay Management until 6/30/16.
Capabilities:
1. HealthCare System Preparedness3 .Emergency Operations coordination
5. Fatality management
6. Information sharing
10. Medical surge
14. Responder safety and health (stock piles)
15. Volunteer management
Ebola: 9 objectives
Tracey –will create a work plan and timeline for these items to present at next meeting
Ebola – All PH wants to participate in HCC exercise
*pick date for exercise (then work backwards on timeline)
 1 person from state to assist region (DeeDee or Brian?)
 Volunteers for design committee will be decided at Aug meeting
 Minimum 3 PH, 3 Hospital, 1 EMS, 1 EM
2016 Budget updates (Tracey)
 July 1 –June 30th 2016
 Draft/blank budget from state (Lisa Kelly)
 Tracey will work with BBM to put a comprehensive budget together for the board
to adjust and approve in August.
 BadgerBay Management contracted until 6/30/16. (WHEPP board)
Partner Updates:
RTAC (Jason) –New Coordinator
New Chair is Dee Evens
Will be appointing vice chair
Next meeting will be August 12th at FVT public service building
 Dinner included
EMS (Don)
 Working with Minnesota (boarding partners) on processes and best practice of
Para-medicine
 Integrated health care (para-medicine) new and upcoming
Patient tracking pilot: (Tracey)
 Past pilot used hand held scanners
 EM trac New software/technology
 EMS (2) from each region
o To trial products
o Must be onWI Trac
o Trained in SALT or SMART triage
o ICS training completed
Clintonville, Berlin and GCA volunteered
-table top exercise will be required and they will need to Coordinate with hospital
Tracey will report these serviced to Deb V and Paul W.
WHEPP/hospital update –
January 28th will be a Regional HSEEP training 1-4pm in Green Bay
WI Trac going ok- Be ready for the MCI drills- Tracey sent out guidelines
EM –no update
PH – Many working on EBOLA grant
Green Lake county Public health 6pm –full scale exercise September 23rd
*looking for evaluators contact Kathy Munsey if able to help
Family Assistance –train the trainer- 5 people from our region will attend. Thank you!
WISCOM: State Work group formed….to work on process/procedures
Tracey spending a lot of time trying to help hospitals get these working/updated.
Hospital to DO’s: Update all of your information in WITRAC!
WISCOM….testing will continue
LTC Subgroup Discussion
o Subteam for LTC….Work was done on a LTC contact list
o 3 questions:
1. What was the problem?
2. What is the mission of this committee?
3. How to move forward?
Tracey F. will discuss moving forward plan with Tracy W. A meeting will be planned for
August. Priority to get meeting for group on calendar.
Nancy McKenney noted that Kurt Eggebrecht recommended to the subcommittee that we
help clarify the statement of the problem by answering three questions, “Was the problem
A. Not enough beds to accommodate the ill? B. Not enough staff to accommodate the ill
due to cuts/vacations/holiday? C. Inappropriate refers to hospitals with weak elderly but
not critical enough for hospital care?”
Next Meeting: August 18th at Liberty Hall