Office of Student Life
Affiliate Housing Program (AHP)
October 13, 2015
Presenters:
Tracy Bentley-Townlin - Associate Dean of Student Life
Willie Morgan - Assistant Director, Student Conduct & Community
Standards
Rob Reff – Director, Alcohol, Drug and Violence Prevention Center
Jon Stoll - Director, Corvallis Community Relations
Carl Yeh - Director, Student Conduct and Community Standards
#allstudentsOSU
Orientation at a Glance
1) Purpose and Goals
2) Guidelines, Requirements and Expectations
a) Physical Environment
b) Behavioral Safety/Standards
c) Educational Programming
3) Accountability
4) Timeline and Summary of Deadlines
5) AHP Resources
Purpose
Beginning Fall 2013, Oregon State University
launched its First-Year Experience (FYE) Initiative, and
enacted a live-on requirement for most first-year
students. An agreement was achieved to allow an
exemption for qualified non-profit cooperative living
groups that commit to providing OSU first year
students with a safe, healthy and educationally
beneficial housing consistent with the experience
provided in on-campus residences.
Program Review
Spring of 2015 AHP Review Committee worked with
AHP Presidents to clarify AHP policies and program
expectations.
“The University will provide an AHP Orientation at the
beginning of the Fall term to detail AHP requirements
and expectations. Participant attendance from
organizational leadership is required. Additional
education and/or training will be made available at
the request of the Participant.”
Guidelines and Requirements
• Chapters included in the Program as having an
approved facility (“Participant”) for first year students
must meet three sets of requirements associated with
the following:
• Physical Environment
• Behavioral/Safety Standards
• Educational Expectations
• The annual cost to each Participant is $200 for each
first-year student, up to a maximum of $5,000 each
year.
General Reporting Requirements
• report the name(s), student id, and emergency contact
information for each first year student moving into
facility
• to notify the AHP Review Committee of any new
members disaffiliated with the organization
• report any situation involving medical emergencies,
medical transport, and/or law enforcement interaction
within 8 hours of the incident.
• provide a list of advisors (minimum of a resident
advisor, a faculty advisor, and an alumni advisor)
Physical Environment
Overview
• maintain a safe and healthy physical
environment that is conducive to student
learning
• conduct safety and health inspections on
at least an annual basis
• responsible for maintenance and
upgrades needed to meet health and
safety standards.
Physical Environment Con’t
Documentation Required
• Fire and Life Safety (due 11/30/15)
• Kitchen Health and Sanitation (due
11/30/15)
• Proof of Liability Insurance, Property
Insurance, Indemnity Clause (due 7/1/15)
Other Requirements
• Meals - food must be prepared by individuals
with an Oregon food handler card
• Compliance with the OSU Policy of
Nondiscrimination on the Basis of Disability
Chapter Accessibility Planning
• The Americans with Disabilities Act (ADA) requires that public
entities ensure they are accessible to people with disabilities. This
means providing equal access to all programs, services, and
activities of Oregon State University.
• The general goal of the ADA is that any student who is otherwise
qualified and is seeking access can access programs and
opportunities.
• Submit a plan for physical structural modifications needed to
provide program access for persons with disabilities by
September 2017. The timeline for completion could vary
according to the extent of barrier removal required for the
specific house.
• Accessibility Planning includes: Evaluation, Barrier Removal,
Accommodations, Monitoring
• OEI can provide guidance for formulating a plan and specific
barriers that must be removed to ensure equal access
Behavioral/Safety Standards
Serve as upstanding members of the Corvallis and
university communities by complying with:
• the Drug-Free Schools and Communities Act;
• OSU, federal and state policies regarding hazing, sexual
violence, and sexual harassment;
• City ordinances (e.g., noise, Special Response Notice,
property maintenance, parking);
• OSU’s Policy of Nondiscrimination on the Basis of
Disability
• OSU Student Conduct Code, including drug and
alcohol policy;
Behavioral/Safety Standards Con’t
Programming Requirements
Provide behavioral/safety education programming to
members pertaining to the following four (4) topic
areas:
1. alcohol and drug awareness
2. sexual health and sexual assault
3. protected class discrimination
4. mental health
*Identify the term of program/activity/service
*Include number of attendees; # of first-year students;
*List the name of the presenter, title of the program/activity
and location or type of service project;
Behavioral
Behavioral Outcomes
Example
Programs
Term Offered
i. Alcohol Alcohol EDU –
and Drug
Fall
Awareness
Alcohol
Prevention –It’s
up2U: Keeping
members and
guest safe
workshop –
Presenter:
Winter term #
of attendees
Activities
Online
Rob Reff
presented
BAC cards
provided
Policies
Services
Complied with
Drug-Free Schools
and Communities
Act
Cite examples
where
Participants
supported
other
organizations
in awareness
training
Complied with
OSU and state
alcohol policies
Behavioral Outcomes
Example
Behavioral
Programs
Term Offered
ii. Sexual Be Part of the
Health and Solution – Sexual
Sexual
Violence
Assault
Prevention
Awareness workshop.
Presenter, #
attended.
Sexual Health:
Men’s health
(MARS student
presenters) #
attended
Activities
What other
activities were
developed to
educate the
membership,
especially first
year students?
57% of
membership
participated in
take back the
night.
Policies
Complied with
OSU and state
policies
regarding
hazing, sexual
violence and
sexual
harassment.
Services
Leadership coorganized
“Walk a mile in
her shoes” with
XXX chapter.
Educational Expectations
Support and promote student success through an education process that
complements the university’s educational curriculum and experiences
Programming Requirements
Coordinate educational programs, activities, policies and services
pertaining to the following five (5) topic areas
1. Healthy and productive campus and community engagement;
2. Academic support and access to educational support resources
3. Academic theme-based living and learning communities;
4. Opportunities to cultivate civic and global engagement and
integrate learning with social justice;
5. An educationally based approach to encouraging behaviors that
respect both individual and community interests, and educational
approaches to managing behaviors that conflict with those
interests.
Educational Outcomes
Example
Chapter
Activities***
Policies/Practi
ce
i. Healthy
Provide
Regularly rotating
First-year
and
programming to
bulletin boards
students will
productive
promote a healthy
providing
attend
campus and lifestyle.
information and
CONNECT
community Example: Group
opportunities about week events
engagement Health Coaching –
engagement in
presented by Health campus events.
Members
Promotion
must perform
Department.
Example: members at least 10
Presenter:XXX
form IM sport
hours of
#attendees
teams. 30/50
community
members
service per
participated.
term.
Programs/Workshop
s***
Services***
Chapter
organized
community
service
projects to
raise $XX for
XX
organization
Educational Outcomes Con’t
Programs/Workshops
Chapter
Activities***
Services***
***
Policies/Practice
ii.
 Provide academic-  First year
 Establish and  Provide
Academic
based programs
students
uphold quiet
training for
support
(i.e. time
will tour
hours to
live-in peer
and access
management,
campus
promote
educators
to
stress
academic
studying and
about
educational
management)
resources
sleeping
educational
support
 Example:
 Study tables  Establish a
support
resources
“Intentional
were
student
resources
design of study
created for
liaison to the
on campus
table” workshop.
all first year
Dean of
– Fall, Presenter –
students
Student Life
XXX, 25
office for
members; 5 first
student
year students
concerns and
consultation.
Failure to Comply
• AHP Review Committee is charged with monitoring compliance
with Affiliate Housing Program, reviewing all violations of the
AHP, and recommending appropriate action to the Vice Provost
of Student Affairs or their designee.
• In the case that a Participant is terminated from the AHP,
students living in the facility, who are subject to the OSU First
Year Experience Live-on Requirement, will be notified that they
must relocate to campus or another approved facility
• The University may suspend or withdraw Affiliated status from a
housing group for failure to comply with the expectations
associated with a healthy and safe physical environment, the
failure to comply with behavioral standards, and the failure to
comply with educational standards.
Violation Types
• Missed deadlines. Failure to meet deadlines may result in a
participant being ineligible to apply/reapply to the program
and/or suspension from the program.
• Violations of the student conduct code. If Participants’
members fail to abide by the OSU student conduct code,
Participant may be ineligible to apply/reapply to the program
and/or be suspended from the program.
• Changes to the health and safety of facilities. If there are
changes or if changes are reported to the university regarding
the health and safety of the facilities of a Participant, the
Participant will be required to work in collaboration with Benton
county health, Corvallis Fire Department, etc. to complete a reinspection of the health and safety of the facility.
AHP Behavioral Guidelines & Possible Responses
to Violations and Issues
Outcome
Type of Behaviors (one or more of the following)
Educational
and/or
community
restorative
sanctions only
• First time “relatively minor” Special Response Notice (SRN)
violation
• Students possessing or consuming alcohol on premises but
not part of an official or even informal social activity (may have
resulted in MIP to one or more students)
• Relatively minor first-time group Student Conduct Code
violation(s)
Provisional
Status (with
educational
and/or
community
restorative
sanctions)
• First time failure to register event with CFD
• First time furnishing alcohol or other drugs where severity and
impact are relatively minor
• Medical transport for alcohol or other drug poisoning where
severity and impact are relatively minor
• Single or multiple SRNs during same academic calendar year
• Repeated relatively minor Student Conduct Code violation(s)
or more severe first time violation(s)
AHP Behavioral Guidelines & Possible Responses
to Violations and Issues Con’t
Outcome
Type of Behaviors (one or more of the following)
Consideration of • Single or multiple SRNs and/or Chronic Nuisance Property
removal from
• Single or multiple citations for illegal use or distribution of
AHP (including
alcohol and other drugs
actual removal) • Single or multiple sexual assaults, sexual harassment, and
other interpersonal violence, including threat of any of the
aforementioned as well as hazing
• First time furnishing alcohol or other drugs or medical
transport for alcohol or other drug poisoning if severe impact
on the health and safety of others
• Failure to register events with Corvallis Fire Department
• Multiple complaints from neighbors and OSU community
• Student Conduct Code violation(s)
Removal from
AHP
• Loss of Voluntary Student Organization (VSO) status
• Any combination of the above behaviors deemed make the
house unfit for First-Year Experience students
Provisional Status
• Educational - Provisional status resulting from education standards
noncompliance will generally be reviewed the following term.
• Behavior/Safety - Provisional status resulting from Behavior/Safety
noncompliance will generally be reviewed the following term. The
length of provisional status will be considered on a case-by-case
basis. Lifting of provisional status is contingent on no subsequent
incidents during provisional status.
• Physical – Provisional status resulting from failure to meet
documentation deadlines is only granted when the Participant is
actively working with the AHP Review Committee to resolve
documentation requirements. In such cases an extension may be
granted with a new deadline. Failure to submit required
documentation will be viewed as a missed deadline violation.
Participants must inform the AHP Review Committee of
any changes made to the physical property.
Timeline and Summary of Deadlines
ongoing
TERM
DEADLINE
ongoing
DESCRIPTION
Situations involving medical
emergencies, medical transport, and
law enforcement interaction must be
reported to the Vice Provost of
Student Affairs, or their designee(s),
via email, within 8 hours of the
incident
ongoing
Notify the AHP Review Committee of
any new members disaffiliated with
the organization within one (1) week)
of disaffiliation.
Timeline and Summary of Deadlines Summer
Summer 15'
TERM
DEADLINE
" "
" "
DESCRIPTION
Completed AHP Program Review (FY 14-15). This
includes a report of the past year, as well as a plans
for improvement in the coming year that details
compliance with the Programming Requirements for
AHP Educational Outcomes and Behavioral/Safety
Standards (2C, 2D)
Sign and return Affiliated First-Year Housing Program
Application
Proof of Liability Insurance, Property Insurance,
Indemnity Clause
Proof of Property Insurance
" "
Indemnity Clause
6/1/2015
(extended to
7/1/2015)
" "
Fall 15'
TERM
DEADLINE
DESCRIPTION
09/17/15
List of Advisors (minimum of a resident advisor, a faculty advisor, and an
alumni advisor)
09/24/15
Report names, student id, and emergency contact information (name,
relationship, phone number, address) for each student living in the
Participant's facility who are subject to the OSU First Year Experience Liveon Requirement. In the event that a student moves into a Participants
facility after the beginning of a term, the Participant must resubmit this
list to the university within one (1) week of the student moving in
SOAG
Deadline
Complete annual recognition by the deadline established by the SOAG,
typically by the end of the month of October each year. This process will
include, but may not be limited to submission of local organization
constitution/bylaws, membership roster, and consent forms.
11/30/15
Fire and Life Safety Inspection Report
" "
12/11/16
Kitchen Health and Sanitation Inspection Report
Complete a minimum of one (1) educational program that fulfills the
Behavioral/Safety Programming Requirements and one (1) educational
program that fulfills the Educational Outcomes Programming
Requirements ***
Academic alignment and Behavioral Compliance documents due (a
workshop will be offered to provide consultation for successful
completion)
DEADLINE
DESCRIPTION
01/04/16
Report names, student id, and emergency contact information
(name, relationship, phone number, address) for each student living
in the Participant's facility who are subject to the OSU First Year
Experience Live-on Requirement. In the event that a student moves
into a Participants facility after the beginning of a term, the
Participant must resubmit this list to the university within one (1)
week of the student moving in
03/28/16
Report names, student id, and emergency contact information
(name, relationship, phone number, address) for each student living
in the Participant's facility who are subject to the OSU First Year
Experience Live-on Requirement. In the event that a student moves
into a Participants facility after the beginning of a term, the
Participant must resubmit this list to the university within one (1)
week of the student moving in
03/18/16
Complete a minimum of one (1) educational program that fulfills the
Behavioral/Safety Programming Requirements and one (1)
educational program that fulfills the Educational Outcomes
Programming Requirements ***
Academic alignment and Behavioral Compliance documents due (a
workshop will be offered to provide consultation for successful
completion)
Winter 16'
TERM
DEADLINE
DESCRIPTION
Complete a minimum of one (1) educational program that fulfills
the Behavioral/Safety Programming Requirements and one (1)
educational program that fulfills the Educational Outcomes
Programming Requirements ***
Spring 16'
TERM
07/01/16
Completed AHP Program Review (FY 15-16). This includes a report
of the past year, as well as a plans for improvement in the coming
year that details compliance with the Programming Requirements
for AHP Educational Outcomes and Behavioral/Safety Standards (2C,
2D)
09/01/17
Plan to implement barrier removal to accommodate persons with
disabilities
Summer 16'
06/10/16
Academic alignment and Behavioral Compliance documents due (a
workshop will be offered to provide consultation for successful
completion)
Marijuana
• On Campus - Federal law and Oregon State University policy
prohibits students, employees and members of the general
public from possessing, using or selling marijuana in any form on
any of the University’s campuses or facilities and during any
University activities.
• FIPG – The possession, sale or use of any ILLEGAL DRUGS or
CONTROLLED SUBSTANCES while on chapter premises or during
a fraternity event or at any event that an observer would
associate with the fraternity is strictly prohibited.
• Federal Law - Under federal law, marijuana remains illegal and is
classified as a schedule one drug, similar to heroin, ecstasy and
LSD.
Marijuana Con’t
• Corvallis Police Department will enforce marijuana violations
very similarly to that of alcohol:
• $7,500 - Driving under the Influence (DUI) of alcohol,
marijuana or other drugs
• $500 – $1,500 - Furnishing alcohol or marijuana.
• $1,000 - Providing marijuana to minors
• $295 - Minors in Possession of alcohol or marijuana. Driver’s
license suspension for up to one year.
• $100 - Open container or public use of marijuana
• Additional Resources for more information:
• http://main.oregonstate.edu/university-policies-regardingmarijuana
• www.whatslegaloregon.com
AHP Resources
• CFSL Website: AHP Tab
• OSU Affiliated Housing Incident Report – to report any
incidents involving medical emergencies, medical
transport, and/or law enforcement interaction
• Workshop Registration – to schedule
education/behavioral workshops offered by OSU
• Contact Dr. Tracy Bentley-Townlin in the Office of
Student Life or by email at
Tracy.Bentley@oregonstate.edu.