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Federal funds awarded to the UW to support pre & post docs who are completing their graduate/postgraduate training in research
Training grants pay for stipends, tuition, health insurance, and trainee-related expenses, such as travel & supplies and a modest F&A
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Sponsor
National Institute of Health (NIH)
Health Resources and
Services Administration
(HRSA), Health Care Policy
(AHRQ), Centers for Disease
Control (CDC)
Types
T32 T35 necessarily identified by
T22 (Fogarty) T15
Training Grants not specific grant number
T90 sequence
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01-50 Post-doc Research Trainees (with Benefits)
01-90 Fellows & Trainees
(Pre-doc Research Trainees with Benefits)
08-02 Stipends
(Pre-doc Research Trainees without Benefits)
08-05 Tuition/Fees paid to UW
 All other categories – Supplies, travel, Health
Insurance, etc.
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All components of tuition and fees are allowable.
Only unallowable costs are fines/penalties incurred by the trainee; or disallowed costs by sponsor.
If the trainee qualifies for health insurance, they are exempt from the Student Technology fee.
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Stipends may be supplemented by non-Federal funds provided it does not require any additional obligation of effort from the trainee.
The trainee may receive federal educational loan funds and/or VA educational benefits.
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Must be an employer-employee relationship.
May be paid from federal funds except a research grant that is part of the trainee’s planned training experience
May not interfere with, detract from, or prolong the trainee’s approved Kirschstein-NRSA training program.
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Vacation & Holiday – same as other individuals in similar training positions
Sick leave – 15 calendar days per year
Parental leave - Trainees and fellows may receive stipends for up to 60 calendar days of parental leave per year
Terminal Leave – Not permitted for unused leave
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Occurs when funds are moved within and between budget categories
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Used for unanticipated requirements or to meet programmatic changes
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Trainee
Trainee
Other
Other
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Trainee
Trainee
Other
Other
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Trainee Other MyFD Total
Awarded Funds
$10,000
Less: Expended Funds
$11,000
$3,000
$700
$13,000
$11,700
Balance/(Deficit)
Allowable Rebudgeting
Adjusted Balance
($1,000) $2,300
$1,000 ($1,000)
$0 $1,300
$1,300
$0
$1,300
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Trainee Other MyFD Total
Awarded Funds
$10,000 $3,000
Less: Expended Funds
$6,000 $3,500
$13,000
$9,500
Balance/(Deficit)
Allowable Rebudgeting
Adjusted Balance
$4,000
$0
$4,000
($500)
$0
($500)
$3,500
$0
$3,500
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Any trainee appointed within a particular budget period must be paid from the funds awarded for that budget period.
Once a trainee is appointed, the trainee costs (01-50,
01-90, 08-02, 08-05) become obligated through the end of the trainee’s appointment period .
When the appointment period goes beyond the budget period, the funds will be obligated for the remainder of the trainee’s appointment.
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Are detailed on the NIH Statement of Appointment
Form (PHS form 2271)
Normally last for 9-12 months. Periods less than 9 months need written sponsor approval
Trainees can be re-appointed for up to 5 years of aggregate NRSA support at the pre-doctoral level or
3 years of support at the post-doctoral level.
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Grant Budget Period 07/01/2012 - 06/30/2013
B. Henderson’s Appointment Period 09/01/12 - 08/31/13
Funding comes from the period in which the trainee was appointed ( 07/01/12 - 06/30/13 ) -> BUDGET PERIOD 1
Budget Period 1
07/01/12 – 06/30/13
Budget Period 2
07/01/13 - 06/30/14
B. HENDERSON’S APPOINTMENT
09/01/12 – 08/31/13
Paid 10 months Obligated 2 months
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Rate changes occur July 1 http://www.washington.edu/admin/finacct/loadrate.html
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It is possible to have multiple rates on one training grant (ex. budget period dates are 01/01/11 - 12/31/11)
Rates are automatically applied for each salary category
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Obligated stipends will include benefit rate at time of closing
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01-50 Trainee Name
B. HENDERSON
A. WILCOX
Appointed from
Appointed to
09/01/12 08/31/13
04/16/13 04/15/14
Months
Remaining
2.0
9.5
Monthly
Rate
300.00
300.00
Total
600.00
2,850.00
01-50 Total
Benefits @ 19.8%
3,450.00
535.00
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01-90 Trainee Name
C. SUZZALLO
Appointed from
10/01/12
Appointed to
09/30/13
Months
Remaining
3.0
Monthly
Rate
200.00
Total
600.00
01-90 Total
Benefits @ 16.30%
600.00
67.00
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08-05 Trainee Name SUMMER AUTUMN WINTER
C. SUZZALLO 100.00
SPRING Total
100.00
08-05 Total 100.00
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Summary of Trainee Obligations
TRANSFERRED FROM BUDGET NO: 67-1000
TRANSFERRED TO BUDGET NO: 67-2000
Subtotal of Outstanding Trainee Obligations: 4,752.00
Exempt from IDC
Base
Indirect Costs
100.00
4,652.00
@ 8%
Total Trainee Outstanding Obligations
372.00
5,124.00
AMOUNT REQUIRED TO FUND TRAINEE OBLIGATIONS
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8% rate
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Exemptions: Tuition and fees, Equipment, and
Subcontracts in excess of $25,000
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Few NIH Training Grants have been granted carryforward authority
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This is indicated in the remarks section of the Notice of Grant Award
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Carryforward authority allows any unexpended balance to be automatically carried forward as expendable funds in the next year
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During Grant: submit all SOA forms and Termination
Notices via xTrain
From budget expiration to Final Action Date: all final charges/credits should post to budget or inform GCA at this point if there are any pending transactions
From Final Action Date to 90 days after expiration: FFR submitted to sponsor
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Required when the trainee’s appointment has ended
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Counterpart to the Statement of Appointment Forms
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Verify that the trainee was paid what was awarded
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Must be approved by GCA before sent to NIH
PI TRAINEE PI GCA NIH
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Training grant application and reporting eRA Commons access required
Replaces most signed paper forms
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Appointment forms
Re-Appointment forms
Termination Notices
Payback Agreement
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Separate trainee/non-trainee (other) categories
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For both, calculate:
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Obligations from prior budget, plus new funding
Less expenditures and obligations to renewal
Equals balance for the category
Any leftover trainee funds must be restricted
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Leftover funding must at least be the prior restricted funding; plus leftover trainee funding.
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Can lead to “unseen” deficits.
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I. What is a Training Grant?
A. Sponsors & Types
B. Training Grant vs. Research Grant
1. Separation of Costs
2. Obligated Trainee Costs
3. Indirect Cost
4. Carryforward Authority
5. Closing Process Timeline
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Contact Grant and Contract Accounting for more information.
 Email: gcahelp@uw.edu
 Phone: 206-616-9995
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