FINANCIAL
MANAGEMENT
AUTOMATING FINANCE
24 AUGUST 2012
10:30
PRESENTED BY:
Scott Watson
Wing Financial Analyst
swatson@capnhq.gov
Intuit PaymentNetwork

Intuit PaymentNetwork

Accounts are set up by a Wing Financial Analyst

https://ipn.intuit.com/

Created as an inexpensive way for small businesses
to receive payments electronically

Provides payment links on QuickBooks Invoices
Intuit PaymentNetwork

Receiving Payments

Bank to Bank Transfers
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$0.50 per transaction to receive payments
Credit Cards

3.25% of the transaction amount
E-commerce Buttons
 Custom Web Payment Links

Intuit PaymentNetwork
Bank Transfers to Wing

Initial limits on bank transfers received
$500.00 Daily Limit
 $1000.00 Monthly Limit

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Limits may be increased as needed
Next step: $2,500 Daily Limit
 Next step: $5,000 Monthly Limit

Intuit PaymentNetwork

Intuit PaymentNetwork Process
Wing creates and emails an invoice
 Once received, members click a payment link on the
emailed invoice
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Intuit PaymentNetwork

Invoice recipients will then:

Confirm or re-enter amount

Enter email address
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Address used for payment confirmation only
Enter personal banking information
Bank payments less than $5,000 are usually funded
in 1-2 business days. Larger payments are usually
funded within 3-5 business days
Intuit PaymentNetwork

A member may choose:

To set up their own personal account with Intuit
Allows for fast payment of subsequent invoices
 No personal financial data is kept by CAP

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Bank Industry Data Encryption
Same company used for tax filings
240,000 merchants use Intuit’s credit card processing services
Processes over 116 million transactions per year
Make a one-time payment
Intuit PaymentNetwork

Accepting Credit Cards:

Must be turned on through the PaymentNetwork

Creates a “Payment Method” option
Credit Card
 Bank Account

Intuit PaymentNetwork


Transaction fees are 3.25% of the transaction
amount
Funds are usually remitted to your bank within
3-5 business days
Intuit PaymentNetwork

E-commerce Buttons
Create multiple buttons
 Single button / Multiple amounts

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On the Intuit PaymentNetwork
Choose a color and tagline
 The PaymentNetwork generates the HTML code
that you copy to your website

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Customizable

Use your wing logo and create your own tagline
Intuit PaymentNetwork

Custom Pay Link
Wing website
 Wing Facebook page
 Email Message


WingConference2012

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https://ipn.intuit.com/pay/XXWingConference2012
Customizable

Use your wing logo and create your own tagline
Intuit PaymentNetwork

Create Quick Response Codes (QR Codes) to
enable payment from mobile devices
Intuit PaymentNetwork

Buttons and Links

Requires:
Amount
 Email address
 Banking Information

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Personal account
One-time payment
Intuit PaymentNetwork

Optional:

Bank Account Holder Information:

Personal Comment
Intuit PaymentNetwork

Requesting Payment from the Network website

Sent through email

Create contacts in your PaymentNetwork Address Book
Deposit into any account
 Enter amount
 Customizable Subject or Message
 Set as recurring

Intuit PaymentNetwork
Weekly
Monthly
Every two weeks
Discount for using the PaymentNetwork
Intuit PaymentNetwork

Multiple Checking Accounts
Invoices Originated from QuickBooks
 E-commerce Buttons
 Pay Links
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Funds are deposited into the account established as the
“Primary” account at the time the payment is made
Payment Requests from the PaymentNetwork

Funds are deposited into the account established as the
“Primary” account at the time the request is made
Intuit PaymentNetwork

History and Status

View Recent/All Activity

View Payments

View Requests

Track Status
Intuit PaymentNetwork

Download Payments - “Payments” Only
Intuit PaymentNetwork
.

SmartVault

Provides online secure storage for financial
documents that are accessible remotely through a
website

PowerPoint available on Capmembers.com website

Ipad App

Browse, Search, View and Upload Documents
.

Secure web-based solution to sign and store
documents

Iphone App

Allow on-the-go approval
Wing Pilot Finance Report

Location
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WMIRS

Reports Section > “Wing Pilot Finance Report”
Wings
Regions
A Mission
B Mission
C Missions
Run reports for one
day or up to one year
Hours
Fuel
Wing Pilot Finance Report
Wing Pilot Finance Report

Bill Members for proficiency fuel charges placed on Wing AVcards
Wing Pilot Finance Report
Rates increased by $2.00

Convert to .csv (Excel)
Change rates
 Add formula: “Sortie Hrs Flown” * “AC Rate”
 Calculate new totals

Wing Pilot Finance Report &
QuickBooks

Run your “Wing Pilot Finance Report”
Hours
 Fuel

Convert reports to Excel to change rates if need
 Bill for member flying time and fuel

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Weekly or bi-weekly

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Reconcile monthly
Unpaid bills are recorded in Accounts Receivable
AUTOMATING FINANCE
Questions?
Scott Watson
Wing Financial Analyst
swatson@capnhq.gov