Student Academic Administration
University of Limerick - Stakeholders
Academic Staff
Administrative Staff
Students
All three stakeholders have to work together to provide
a good student experience. Like a jig saw and SAA
are responsible for facilitating to ensure the jigsaw
fits together.
Student Academic Administration
Academic
staff
Students
Admin staff
Student Academic Administration
• SAA is Part of the Student Affairs Division
• SAA provide a centralised administrative support to
all students, faculty and staff
• 15 Members in our team
• 3 Broad Areas
– Course/Programme Management
– Scheduling
– Records
• Located at Room No E0-001 in the Main Building
• Website: www.ul.ie/studentacademicadmin
Student Academic Administration
• All Processes/systems are governed by the
University’s Handbook of Academic Regulations and
Procedures – Associate Registrar will outline
• SAA Administers procedures for the compliance of
the University's Academic Regulations and Marks and
Standards.
• SAA facilitate all processes involved in the academic
programme for staff, faculty and students
Student Academic Administration
• Course Management
• SAA assist CD in submitting documentation via APRC
process
• Creation/Revision of programmes
• Maintenance of programme/module changes approved
by APRC
• Scheduling
• Key is accurate and timely data
• Class Timetables – HOD and Scheduling Coordinator
• End of Semester Examination Timetables –
Requirements
• End of Semester Examination administration –
Student Academic Administration
• Records
– Dependent on accurate and timely data from all stakeholders, faculty, staff
and students
– Accurate communication/delivery/access to relevant documentation from
SAA for various processes is critical e.g. module leaders name on Module,
Course directors
• Processes supported
– On-line module registration (students confirm module choices in week 1
of each semester)
• Provides access to SULIS to students,
• Provides faculty with accurate class lists
• Assists SAA in providing accurate services to all registered e.g. exam timetable
class timetable
– End of Semester Examination Timetable and Administration – faculty
are responsible for informing SAA of formal written end of semester exams
and the submission of papers to SAA
Student Academic Administration
– Electronic Grade Submission – module leaders are
responsible for the submission of grades for their modules via
electronic system Module Grade Entry (MGE)
– Performance reports – at the end of each grading cycle
student’s performance are examined and measured, SAA issue
all reports to HOD. – Progression Decisions are made within
the Academic Regulations.
– Examination Boards (Graduate and non-graduate) – there are
a number during the academic year – your ADAA will inform
you how it is handled in your specific Faculty.
Student Academic Administration
Important
•Adherence to all deadlines as per Academic
Calendar
•Adherence to Academic Regulations
–On what you as a faculty member is expected to do
–On how you can support/advise a student on
regulatory issues
•Being aware of the impact of non-adherence to
the above e.g. deadlines, inaccurate data
Student Academic Administration
Records- On Line Student Records System
http://www.si.ul.ie
– provides faculty with the following:
–Module Class lists of students registered
–Module Class lists with email addresses
–Historic Grade Reports
–View a Students Full Transcript
–View your list of Advisee students
–Access to the Portal is set up by SAA by supplying
your staff ID number to SAA@ul.ie
Student Academic Administration
• Useful Links
• SAA website provides further details of
– dates,
– procedures
– access to the Handbook of Academic Regulations and
Procedures,
– Student Handbook
– contact details of staff and the area of expertise.
• http://www.ul.ie/studentacademicadmin/